Position InformationThe TxDOT Support Services Division is looking for a driven, detail - oriented Contract Specialist to join our team! You'll take the lead on managing a statewide lettings. This position will also oversee a portfolio of Facilities Planning and Maintenance contracts that keep our buildings and infrastructure running smoothly. If you thrive in a fast - paced environment and enjoy work that directly supports the division, this role is for you.
- Contract Specialist IV: B22 $57,614 to $93,138
- Contract Specialist V: B24 $65,104 to $106,634
Work location: 6230 East Stassney Lane, Austin, TX 78744
Benefits and PerksAt TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:
- Retirement Plans
- Alternative and/or Flexible Work Schedules
- Paid Leave and Holidays
- Health Premiums paid at 100% for Full-Time Employees
- On-the-Job Training
- Tuition Assistance Program
- Holistic Wellness Program with Leave Incentives
- Career Development and Advancement Opportunities
- Family-Friendly Policies and Programs
Position DescriptionContract Specialist IV
Salary Group B22-$57,614-$93,138
Performs advanced contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with governmental officials and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.
Contract Specialist V
Salary Group B24-$65,104-$106,634
Performs highly advanced contract duties in direct support of agency transportation-related programs to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with governmental officials and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.
Essential Duties:Contract Specialist IV
- Acts as a consultant and provides technical assistance to plan, develop, implement, and monitor effective programs; researches and makes recommendations concerning contract administration systems.
- Develops, writes, revises and/or prepares complex contracts, amendments, procedures, forms, related documents and provisions, financial/statistical graphs and reports
- Negotiates contract renewals and amendments.
- Assists in developing plans for implementing new contract evaluation requirements.
- Assists in monitoring contractors' insurance certificates.
- Assists in printing, collating, preparing documents and/or binding contracts/manuals for distribution.
- Audits payment invoices for completeness, accuracy and compliance with terms of contract and governmental contracting rules, regulations and procedures.
- Composes and transmits conditional award notices.
- Conducts audits, researches and identifies problems with proposals, contracts, contractors or lettings and proposes solutions.
- Ensures contracts are payable and meet all legal requirements.
- Executes agreements and contracts.
- In a division: Administers a statewide contract program to include reviewing proposals/work orders, issuing work orders, monitoring dollars allocated and spent under contracts
- Maintains, updates and compiles detailed data, reports, summaries, files, records, logs, statistics or specific contracts including procurement documents and revisions; writes routine and unique correspondence.
- Makes presentations at local, state and federal levels.
- May serve as a lead worker and the related tasks.
- Meets with project managers to identify objectives, needs and issues concerning project contracts.
- Prepares bid proposals including researching previous contracts, writing specifications, advertising notice to bid; contacting bid list contractors; scheduling and conducting pre-construction/pre-bidding conferences and public bid openings.
- Prepares cost analysis studies for contracts.
- Provides technical and administrative support to include reviewing, processing, answers questions, provides assistance and handles complaints and resolution of discrepancies and problems regarding contracts, billing, payment and warrant actions.
- Performs other job responsibilities as assigned.
Contract Specialist V
All of the above, and:
- Develops plans for implementing new contract evaluation requirements.
- Monitors contract performance by examining billings, fiscal data, and eligibility determinations for compliance with terms of contract and policies; recommends cancellation of contracts when deviations occur.
- Monitors contractors' insurance certificates.
- May serve as a lead worker by serving as a resource for complex questions; presenting workflow and operational updates to the supervisor/manager; providing input on team members' career conversations; and approving leave requests to ensure operations coverage.
- Acts as a consultant and provides technical assistance to plan, develop, implement, and monitor effective programs; researches and makes recommendations concerning contract administration systems.
- Confers with legal staff and management on various legal matters; inspects and reviews contracts for compliance with certification requirements, laws, regulations, policies, and procedures.
- Coordinates start-work date ensuring all necessary materials will be available for the contractor.
- Coordinates, reviews, processes and monitors third party advanced funding agreements and supplemental agreements.
- Ensures contracts are payable and meet all legal requirements.
Minimum Qualifications:Education:Contract Specialist IVBachelor's Degree in Business Administration, Finance or related field. Relevant work experience may be substituted for degree on a year per year basis. Substitutions for Minimum Qualifications
Experience:4 years in contract administration, administrative support, bookkeeping or accounting. Related graduate level education may be substituted for experience on a year per year basis.
Contract Specialist VBachelor's Degree in Business Administration, Finance or related field. Relevant work experience may be substituted for degree on a year per year basis. Substitutions for Minimum Qualifications
Experience:5 years in contract administration, administrative support, bookkeeping or accounting. Related graduate level education may be substituted for experience on a year per year basis.
Licenses and Certifications:- Valid driver's license. This position requires driving a state vehicle.
- Certified TX Contract Manager (CTCM)
Preferred Qualifications:- Considerable knowledge of contract development, management and oversight for high dollar state contracts.
- Cert TX Contract Mgr (CTCM) or Cert TX Contract Dev (CTCD) must be obtained within 9 months of being hire
Competencies:Contract Specialist IV
Extensive knowledge of
• Contract development and oversight
• Contract negotiation, development and management methods
• Contract writing and specifications
• Contract administration/management systems
• Applicable laws, rules, and regulations
• Legal terminology
• Applicable computer operating systems and relevant applications
• Auditing and investigative methods, practices and procedures
• Generally accepted accounting principles, procedures, and terminology
• Contract record-keeping
• Contract billing procedures
Considerable knowledge of
• Methods and procedures used in building maintenance and repair
• Americans with Disabilities Act, modifications and requirements including accessibility standards
Expert skill in
• Public relations for maintaining effective working relationships with individuals and groups, both internal and external
Proficient skill in
• Analyzing business, technical, and managerial problems and developing, recommending, and implementing effective solutions
• Analyzing and organizing business and technical data
• Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents for clarity and consistency
• Prioritizing and organizing work assignments
• Using standard office equipment
• Preparing and maintaining confidential and sensitive records, files, and reports
• Training in a classroom, office, or field environment
• Developing and giving presentations
• Using computers, applicable programs, applications, and systems
• Maintaining a safe and effective working relationship with others
• Monitoring contracts and procedures
Other Attributes
• Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that support business objectives and goals
Contract Specialist V
All of the above, and:
Extensive knowledge of:
• Applicable computer operating systems and relevant applications
• Auditing and investigative methods, practices and procedures
• Generally accepted accounting principles, procedures, and terminology
Expert skill in:
• Persuasion and negotiation of critical issues
• Monitoring contracts and procedures
• Research and analysis methodologies
• Researching, analyzing, and interpreting policies and state and federal laws and regulations specific to functional area
• Public relations for maintaining effective working relationships with individuals and groups, both internal and external
• Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
• Preparing legal documents including opinions, case law summaries and legislative impact statements
Proficient skill in
• Writing, reviewing and revising documents to include engineering notes, specifications, standards and procedures
• Collecting, sorting and compiling data
• Evaluating products, equipment and material
Physical Requirements and Working Conditions:- Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
- Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs
- Standing-prolonged periods of time
- Repetitive Motion-substantial movements of the wrists, hands, and/or fingers
- Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading
Conditions of Employment:Please read the Standard Conditions of Employment (TxDOT) for all positions.
