Overview
M&J is seeking a Contract Administrator/Office Engineer to be responsible for developing project documents, such as Invitations for Bid (IFB), Request for Proposals (RFP) and Statement of Works (SOW) for task orders DECO intends to solicit for their business needs. Additionally, provide engineering support for the maintenance and rehabilitation of WMATA’s system. This position ensures the safety, reliability and compliance of all structure assets with engineering standards, WMATA protocols, and applicable regulatory requirements. The engineer plays a key role in maintaining the structural integrity of the Metro system through detailed assessments, issue resolution, and continuous field monitoring.
Apply through this site or send resume to recruit@mjengineers.com.
Salary:
Based on experience, the salary range for this position is $95,000 - $120,000 anually.
Responsibilities
- Identify appropriate methods of contracting for assigned projects and tasks to develop procurement plans and schedules for contracts and orders.
- Assist with the preparation of contract documents and project status reports to monitor schedule, budget, and staffing plans.
- Solicit bids or proposals, facilitate pre-qualification and/or pre-bid meetings, develop selection criteria, coordinate selection committees, and manage amendments to project/task requirements before submittal.
- Prepare the requisite documentation and acquire concurrence from executive staff for the award of contracts and task orders.
- Coordinate with contractors or vendors to acquire documentation of bonds, insurance, and other required materials to execute contract agreements.
- Maintain contract files and project logs including contractor-clientcorrespondence, invoices, and progress payments in compliance with WMATA standards.
- Monitor and maintain contract logs with distribution of documents between contractors and WMATA staff to ensure compliance with contract time commitments.
- Organize contract changes, claims, timesheets, overtime, and cost estimates for changes to contract work.
- Evaluate contractor-prepared claims and change proposals, determine merit, prepare WMATA’s cost estimates, develop negotiating positions, and assist with negotiations.
- Prepare contract modification packages for final review and approval following negotiations.
- Coordinate daily inspection reports from field inspectors, record contractor lost time and reconcile with contractor reports.
- Arrange progress meetings with contractors, WMATA staff, and technical consultants that result in providing agendas, record minutes, and follow up on action items.
- Review of invoices and progress payments, prepare payment packages for authorization, and monitor compliance with Davis-Bacon wage rates.
- Report on progress against plan on weekly, monthly, and quarterly basis.
- Update data in Procore with relevant contract information.
- Retain all reports, correspondence, and documentation in accordance with WMATA document retention standards.
- Represent WMATA’s Task Manager and/or MATOC Program Manager at meetings as assigned.
- Become familiar with WMATA’s Procurement Procedure Manual (PPM) and relevant Policy Instructions (PIs)
- Perform other duties as assigned by WMATA’s Task Manager and/or MATOC Program Manager.
Qualifications
- Minimum of a Bachelor’s degree in Engineering, Construction Management, or a related field.
- Minimum of 5 years of experience in quality control and/or construction safety, including at least 1 year in the transportation industry. 10 615 years of experience in construction contracts, change orders, and claims (depending on role seniority). 5 10 years of transit construction experience.
- Demonstrated knowledge of procurement/solicitation package development, including principles, components, and requirements.
- Experience managing procurement development for large-scale projects ($100 million+).
- Experience with writing and verbally expressing technical information clearly and effectively.
- Proficiency in Microsoft 365 applications and Procore.
- Knowledge of working in a government environment.
- Ability to pass a government background check
Benefits
M&J is a leader in providing quality engineering consulting services to a diverse and exciting client base. We attract experienced professionals who understand proactive client service, safety, risk management and loss prevention practices, quality control, teamwork, and the development of younger staff. We seek employees who enjoy their work, desire continuous improvement, and want to contribute to the vision and growth of a quality, employee-owned, professional firm. To all full-time employees we provide a comprehensive package of benefits, including medical, dental and eye insurance, 401(k) retirement plan, life insurance, etc. Salary will depend on experience and credentials.
