Bachelor's degree in business, finance, contract management, or related field.
Minimum 10 years of contract administration experience in defense/aerospace, specifically with U.S. government contracts (FAR/DFARS).
Working knowledge of various contract types (FFP, CPFF, CPIF, T&M, IDIQ) and their administration requirements.
Familiarity with export control regulations (ITAR/EAR) related to contract structuring and performance.
Strong negotiation, drafting, and analytical skills to interpret complex contractual terms and identify risks.
Experience with Foreign Military Sales (FMS) case administration and Direct Commercial Sales (DCS) agreements.
Experience with Technical Assistance Agreements (TAAs) and Manufacturing License Agreements (MLAs).
Responsibilities
Review, draft, negotiate, and administer various contract types for U.S. government prime contracts and subcontracts.
Serve as the primary contact for contract interpretation and modifications with government and commercial customers.
Prepare and negotiate non-disclosure agreements (NDAs) and teaming agreements.
Monitor and manage contract deliverables, milestones, and performance obligations for timely execution.
Support contract administration for Foreign Military Sales (FMS) and Direct Commercial Sales (DCS) agreements, ensuring compliance with regulations.
Ensure compliance with ITAR, EAR, and applicable international agreements throughout contract performance.
Identify and help resolve contractual risks in coordination with Legal and Program Management.
Benefits
Medical, dental, and vision benefits fully covered by the company.
401k with a 50% company match up to 6% of pay, FSA, HSA, and life insurance.
Free daily lunch while onsite, fully-stocked kitchen, and unlimited PTO.
Casual dress code and a growing team of over 500 employees across 5 global offices.
Full Job Description
Role Overview:
The Contract Administrator will manage the full contract lifecycle for the Massed Modular Aircraft (MMA) program, supporting a portfolio that includes U.S. government (DoW) prime and subcontracts as well as potential Foreign Military Sales (FMS) and Direct Commercial Sales (DCS) contracts with international customers. This role serves as the primary contracts point of contact for assigned programs, ensuring compliance with the Federal Acquisition Regulation (FAR)/Defense Federal Acquisition Regulation Supplement (DFARS), International Traffic in Arms Regulations (ITAR), and applicable international agreements, while proactively managing risk, obligations, and customer relationships throughout contract performance.
Responsibilities:
Review, draft, negotiate, and administer a variety of contract types (FFP, CPFF, CPIF, T&M, IDIQ) for U.S. government prime contracts, subcontracts, and teaming agreements.
Serve as primary point of contact for contract interpretation, modifications, and correspondence with government and commercial customers throughout the contract lifecycle.
Prepare, negotiate, and administer non-disclosure agreements (NDAs), teaming agreements, and other pre-award instruments.
Monitor and manage contract deliverables, milestones, funding, and performance obligations to ensure timely execution.
Support contract administration for potential Foreign Military Sales (FMS) cases and Direct Commercial Sales (DCS) agreements, coordinating with Business Development, International Programs, and Export Control on structuring and compliance.
Ensure compliance with ITAR, Export Administration Regulations (EAR), Technical Assistance Agreements (TAAs), Manufacturing License Agreements (MLAs), and applicable Letters of Offer and Acceptance (LOAs) for FMS cases.
Coordinate with Export Control/Trade Compliance on export license applications, agreements, and country-specific restrictions tied to contract performance.
Support international customer communications and negotiations in partnership with Business Development and Program Management, respecting offset requirements and country-specific contracting norms where applicable.
Ensure contract actions comply with FAR/DFARS, agency supplements, corporate policy, and applicable public law.
Identify, flag, and help resolve contractual risks (e.g., scope creep, funding gaps, IP/data rights issues, non-compliant terms) in coordination with Legal, Program Management, and Engineering.
Support flow-down of prime contract terms and conditions to subcontracts and suppliers as applicable.
Maintain accurate, audit-ready contract files and documentation in accordance with corporate records retention and government audit requirements (e.g., DCAA, DCMA).
Partner with Program Management, Finance, Engineering, and Supply Chain to align contractual requirements with program execution, funding profiles, and technical baselines.
Support proposal development by reviewing solicitations (RFPs/RFQs/RFIs), advising on terms and conditions, and coordinating contract-related proposal inputs.
Track contract funding, incremental funding actions, and options; coordinate timely exercise or extension actions to avoid performance gaps.
Support contract closeout activities, including final invoicing, deliverable reconciliation, and release of claims.
Provide regular contract status reporting to program and functional leadership, highlighting risks, upcoming actions, and compliance issues.
Prepare correspondence, contract modifications, and formal notices to customers and government contracting officers.
Support internal training and awareness on contract terms, obligations, and compliance requirements for program teams.
Minimum Requirements:
Bachelor's degree in business, finance, contract management, or related field.
Minimum 10 years of contract administration experience within the defense/aerospace industry, including direct experience with U.S. government contracts (FAR/DFARS).
Working knowledge of various contract types (FFP, CPFF, CPIF, T&M, IDIQ) and their administration requirements.
Familiarity with export control regulations (ITAR/EAR) as they apply to contract structuring and performance.
Strong negotiation, drafting, and analytical skills, with the ability to interpret complex contractual terms and flag risk.
Experience with Foreign Military Sales (FMS) case administration, Letters of Offer and Acceptance (LOAs), or Direct Commercial Sales (DCS) international agreements.
Experience with Technical Assistance Agreements (TAAs), Manufacturing License Agreements (MLAs), or other export authorizations.
Preferred Requirements:
Direct experience supporting aircraft, UAS, and related weapons systems programs.
Certification such as NCMA's Certified Federal Contracts Manager (CFCM) or Certified Commercial Contracts Manager (CCCM).
Ability to obtain/maintain Secret/Top Secret/SCI clearance
Why CHAOS?
Health Benefits: Medical, dental, and vision benefits 100% paid for by the company
Additional benefits: 401k (+ 50% company match up to 6% of pay), FSA, HSA, life insurance, and more
Our Perks: Free daily lunch while you're working onsite, fully-stocked kitchen, unlimited PTO, casual dress code
Compensation Components: Competitive base salaries, generous pre-IPO stock option grants, relocation assistance, and (coming soon!) annual bonuses
Team Growth: 500+ employees and counting across 5 global offices
Salary Range: $132000 - $225000
The stated compensation range reflects only the targeted base compensation range and excludes additional earnings such as bonus, equity, and benefits. If your compensation requirements fall outside of the range, we still encourage you to apply. The salary range for this role is an estimate based on a range of compensation factors, inclusive of base salary only. Actual salary offer may vary based on (but not limited to) work experience, education and/or training, critical skills, and/or business considerations. Recruiting Agencies: CHAOS Industries does not accept unsolicited resumes or outreach. Unsolicited submissions will not be reviewed or compensated.
