3-5 years of experience in field support, project coordination, or construction operations.
Ability to read and interpret technical documents and construction drawings.
Effective communication skills for diverse organizational levels.
Proficient in business correspondence and presentations.
Strong organizational skills with attention to detail.
Proficient in Microsoft Office Suite; basic math skills for financial calculations.
Experience with or willingness to learn AutoCAD, Revit, and Navisworks.
Responsibilities
Support field teams in executing installation plans for structural and mechanical systems.
Conduct job walks and site inspections to ensure compliance with project requirements.
Assist in managing on-site logistics and subcontractor coordination.
Track daily progress and update scheduling and task completion.
Maintain and organize project documentation and reports.
Attend project meetings and record detailed meeting minutes.
Monitor project budgets and material costs to support cost control.
Benefits
Opportunity for professional development and training in industry-specific software.
Dynamic work environment with exposure to various project types.
Potential for career advancement within the organization.
Collaborative team culture that values input and innovation.
Full Job Description
RESPONSIBILITIES OF THE POSITION
Support field teams in executing installation plans for structural, mechanical, or seismic systems.
Conduct job walks and site inspections to ensure work aligns with project requirements.
Assist in managing on-site logistics, material deliveries, and subcontractor coordination.
Track daily progress and assist with updates on scheduling and task completion.
Maintain and organize project documentation, including daily reports, meeting minutes, logs, trackers, and correspondence.
Manage Nexus to organize and optimize project data.
Attend project meetings, participate actively, and record clear, detailed meeting minutes.
Create and maintain project logs, spreadsheets, and trackers for deliverables, tasks, and scheduling.
Draft purchase orders under guidance from the Project Manager; coordinate issuance and tracking.
Track billable hours and assist with accurate billing processes.
Develop and revise purchasing worksheets based on evolving project needs.
Monitor and support schedule management, including documenting and executing schedule change orders.
Escalate project delays or field issues to the Project Manager or Senior Coordinator as needed.
Interact professionally with customers, engineers, PMs, and sales staff to facilitate project success.
Conduct procurement activities, including identifying quality products, vendor outreach, contract prep, and negotiations.
Monitor vendor performance, track deliveries, and report back-ordered, changed, or missing items immediately.
Coordinate with engineering teams to align project requirements with product and service needs.
Monitor project budgets, material costs, and delivery expenses to support cost control.
Identify opportunities for process improvement and operational efficiency.
Build and maintain strong relationships with management, suppliers, and field staff.
Contribute to developing and maintaining an effective purchase order tracking system.
Perform other duties and adapt to additional tasks as required to meet project and team goals.
QUALIFICATIONS AND SKILLS
3-5 years of experience in field support, project coordination, or construction operations.
Ability to read, analyze, and interpret technical documents, construction drawings, and applicable regulations.
Effective oral and written communication skills across all levels of the organization.
Proficient in writing business correspondence and presenting information to both internal teams and external stakeholders.
Strong organizational skills with excellent attention to detail and file/document management.
Proficient in Microsoft Office Suite (Excel, Word, Outlook); basic mathematical skills for calculating variances, financial ratios, and field measurements.
Experience with or willingness to learn software tools such as AutoCAD, Revit, and Navisworks.
Basic understanding or willingness to learn applicable industry codes, including ASCE-7, IBC, UFC, and CBC.
OSHA 10 or 30 certification preferred.
Valid driver's license with the ability to travel to job sites as needed.
Adaptable, dependable, and able to thrive in dynamic, fast-paced environments.
Further Qualifications
The successful candidate must also pass a background check.
