Job SummaryAir Systems is seeking a highly organized and motivated
Project Coordinator to support our Construction business unit. This position plays a critical role in the successful execution of construction projects by assisting Project Managers with project administration, coordination, scheduling, procurement, documentation, and customer communication.
The ideal candidate will thrive in a fast-paced environment, possess strong organizational skills, and enjoy collaborating with project teams, customers, subcontractors, and internal departments to ensure projects are completed safely, efficiently, on schedule, and within budget.
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Essential Duties & Responsibilities- Support Project Managers in the day-to-day administration of construction projects.
- Assist with project start-ups, close-outs, and project documentation.
- Coordinate project schedules, meetings, and communication between project stakeholders.
- Track project milestones, deadlines, and deliverables.
- Create and maintain project files, contracts, change orders, submittals, RFIs, and closeout documentation.
- Assist with procurement activities, including material orders and subcontractor coordination.
- Monitor project costs and support project financial reporting.
- Coordinate labor, equipment, and material resources to support project execution.
- Assist with estimating and proposal preparation as needed.
- Work closely with Accounting to support billing, invoicing, and project reporting requirements.
- Maintain accurate records within company systems and software platforms.
- Attend project meetings and distribute meeting notes and action items.
- Develop and maintain positive relationships with customers, vendors, subcontractors, and internal teams.
- Escalate project issues and risks to management in a timely manner.
- Support department and company goals while maintaining a strong customer-service focus.
- Other tasks as assigned.
Qualifications- 2+ years of project coordination, construction administration, or related industry experience preferred.
- Experience in commercial construction, mechanical, electrical, HVAC, plumbing, or related trades preferred.
- Proficient in Microsoft Office Suite, particularly Excel, Outlook, Word, and Teams.
- Experience with ERP systems, COINS, Procore, PlanGrid, or similar construction management software is a plus.
- Strong organizational and time-management skills.
- Ability to manage multiple priorities and competing deadlines.
- Excellent verbal and written communication skills.
- Strong attention to detail and problem-solving abilities.
- Customer-focused with a collaborative team-oriented mindset.
- Ability to work independently and exercise sound judgment.
Benefits- Comprehensive health coverage (medical, dental, vision, prescription).
- Telehealth access and HSA/FSA options.
- Employer-paid Life, Accident, and Disability Insurance: 1.5 times your salary.
- Generous paid time off, with increases each year + 10 paid holidays.
- On-site employee gym and EV plugs and/or bike commuter benefits.
- Opportunities for professional growth through educational assistance and career development programs.
- A flexible work environment and culture that prioritizes team collaboration, work-life balance, and personal well-being.
Competitive Salary$35 - $45 per hour based on experience.
