Job DescriptionThe Conflicts Administrator is responsible for researching and analyzing complex business relationships to determine if potential legal conflicts exist. This position provides senior level conflict analysis support for attorneys and staff by researching new clients, performing and analyzing conflict checks, advising junior staff with search strategies and research, summarizing potential conflicts and ensuring integrity of information maintained in conflicts of interest database. Administrator works closely with other Administrators to manage the workflow of the department and to provide department oversight in the absence of the Director of Conflicts & New Business Intake (Director). Responsibilities include, but are not limited to:
- Work closely with other peer Conflicts Administrators to manage daily workflow relating to conflicts and new business intake requests.
- Coordinate work with Conflict Specialists and Assistant and review complex assignments for accuracy as needed.
- Communicate with attorneys and staff about procedures and policies.
- Responsible for staff orientation and training in various offices.
- Responsible for new attorney orientation in various offices.
- Review and analyze lateral attorney potential conflicts.
- Be available for after-hours/weekend urgent conflicts on a rotating monthly schedule.
- Conduct research on search parties using Mergent, SEC Filings, Lexis, Westlaw and Internet.
- Analyze complex reports, use research to highlight conflicting issues for requesting attorney's review.
- Correspond with secretaries and attorneys to obtain information regarding search parties.
- Assist the Director and General Counsel Co-Chairs with special reports and research.
- Propose new policies and procedures in enhancing the process.
Qualifications:
- Bachelor's degree required. BA/BS in a research or related field preferable. Business and accounting skills desirable.
- Minimum of 5 years of conflicts, legal research and/or paralegal experience required. Supervisory experience in a law firm is preferred.
- Exceptional interpersonal, organizational and communication skills; strong customer service orientation; excellent project management skills; demonstrated problem solving; ability to multi-task effectively; excellent judgment, maturity, and trustworthiness.
- Impeccable attention to detail.
- Ability to analyze complex business relationships and information to determine if possible legal conflict exists and, if so, to determine if and how they can be resolved according to applicable ethical standards.
- Must be able to effectively communicate both verbally and in writing with a variety of customers (lawyers, accountants, secretaries, docketing, IT, etc.)
- Ability to organize high volume of workflow, work independently, make decisions, and solve problems.
- Strong working knowledge of MS Word and MS Office Suite.
- Expert knowledge of Intapp Open or similar Workflow product.
- Strong working knowledge of iManage or similar document management software.
- Knowledge of Integrated accounting package (such as Elite/3E) or records management software preferred.
- Advanced research skills using Dun & Bradstreet, Internet and/or other tools.
This is an exempt position that can be based at any of our offices: Los Angeles, San Francisco, Boston, New York, Washington DC, Chicago. If based outside of California, candidates must be willing to work West Coast hours.
The anticipated good-faith base salary range for this position is:
- DC, Boston: $99,000 to $138,000 per year.
- NY: $109,000 to $150,000 per year
Your exact offer will be based on a variety of factors, including but not limited to, your experience, skills, and overall qualifications. We also review compensation regularly against industry benchmarks and performance outcomes, so you can grow your career here with confidence-knowing your pay recognizes both your impact and our commitment to an equitable approach.
In addition to a competitive base salary, certain positions are eligible for a comprehensive performance-based bonus, payable monthly or annually.
BenefitsWe know that the needs of our employees vary and can change throughout the different stages of life. That's why we offer a wide array of flexible benefit options designed to help you live healthy, live well, and live for tomorrow. In addition to medical, dental, vision, profit-sharing, generous paid time off, and numerous other benefits, we also provide a flexible reimbursement account that helps pay for the things that contribute to your personal well-being, in your own way.
* The job description is a general summary of the major duties. It may not specify all duties, tasks, and assignments associated with a job. It does not limit or in any way modify the right of management to direct, assign, and control the work of employees in a unit. Accuracy, attention to detail, ability to work effectively in a team environment, and ability to work in an atmosphere of multiple projects and shifting priorities are requirements of all jobs at ArentFox Schiff LLP. Additional job-related qualifications may be specified for some openings. Job descriptions are subject to periodic review and modification.
