Experience with High-Rise Condominiums and HOA Management
General computer skills
Responsibilities
Develop and maintain professional relationships with the Board of Directors and homeowners
Foster relationships with vendors to ensure quality service
Plan and oversee systems for protecting community assets
Inspect community facilities for maintenance and security needs
Investigate accidents and prepare detailed reports
Prepare meeting agendas and manage records
Assist in preparing accurate monthly financial reports
Manage association finances and guide board decisions
Prepare annual budgets and analyze expenses
Prepare RFPs for job requests and analyze bids
Provide reports with recommendations to enhance community values
Respond to association emergencies promptly
Manage major improvement projects and vendor interactions
Schedule staff assignments within budget and review payroll
Benefits
Full-time schedule with Monday to Friday hours
Opportunity to work in a dynamic community management environment
Engagement with diverse community members
Involvement in significant financial decision-making
Potential for professional growth in community management
Full Job Description
Job Type
Full-time
Description
Position Overview:
As a Community Association Manager at Affinity Management Services, you will play a pivotal role in fostering thriving and well managed communities. Your responsibilities will include cultivating positive relationships with association boards, addressing unit owner's needs, managing vendors, and overseeing the association's finances.
Key Responsibilities
Develop and maintain a professional relationship with the Board of Directors and homeowners, promptly addressing service requests and investigating serious complaints.
Develop and foster relationships with association vendors to ensure cooperation and supervise the quality of their services.
Plan, direct, and oversee the implementation of comprehensive systems for the protection of community assets and records in a professional manner.
Inspect the community and facilities to determine maintenance and security needs. Ensure safety rules are communicated and enforced.
Investigate accidents and claims for property damage, including damage or destruction to common elements, and prepare fully written reports.
Prepare meeting agendas, supervise file and record management, and attend Board of Directors and Annual or Special Meetings.
Assist in the preparation of monthly financial reports, ensuring accuracy and variance trend analysis.
Manage the association's finances, understand financial statements, and provide guidance to the board to make sound decisions.
Prepare the association's annual budget, analyze expenses item by item, and suggest adequate funding for financial responsibility.
Prepare RFPs for job requests and analyze bids to ensure an accurate comparison and presentation of project specifications.
Provide reports to the Board of Directors with recommendations to enhance community appearance, values, and promote harmony among residents.
Respond to and act on association emergencies in a timely manner.
Manage major improvement projects, including preparing RFPs for projects exceeding $10,000, coordinating meetings, and overseeing vendor interactions.
Schedule and review staff assignments to ensure adequate coverage while working within the assigned budget.
Review and approve payroll for direct employees and vendor invoices before payment.
Requirements
Bilingual (English, Spanish) Preferred.
Active CAM License.
Minimum 5 years of management experience.
Experience with High-Rise Condominiums and HOA Management.
General Computer Skills.
JOB SPECS:
Schedule: Monday - Friday 9am - 5pm (Nighttime Meetings & Emergency Calls Will Be Required)
