5-8 years of experience in retail property management
Active real estate license required (or ability to obtain within 90 days)
Strong understanding of accounting procedures
Proven ability to supervise and train staff
Responsibilities
Supervise and train office support staff, including Assistant Property Manager
Prepare annual budgets and financial reports
Enforce project leases and compliance with governing documents
Collect rents and manage invoicing for property charges
Conduct regular property inspections and prepare inspection reports
Benefits
Full-time position with a structured work schedule (Monday to Friday, 8:00 a.m. to 5 p.m.)
Opportunity for occasional evening and weekend work as needed
Direct supervision of a dedicated team
Engagement in strategic decision-making processes
Involvement in community and tenant relations through Merchants Association and marketing initiatives
Full Job Description
Summary/Objective:
The position of Property Manager is to provide the direct supervision of the physical asset and the staff required to facilitate the operation of those assets managed by Vestar. Their supervision includes the monitoring of both the physical and financial aspects of the property. The Property Manager position can either be an on site position with an office located at the asset or managing a portfolio of assets located in the Orange county area.
Essential Functions:
Direct supervision and training of office support staff, including Assistant Property Manager and Administrative Assistants;
The preparation of annual budgets;
Enforcement of project leases and other governing documents (CC&R's, REA's, OEA's, etc.)
Ensuring landlord compliance to all governmental and non-governmental laws which effect the property;
Invoicing and collection for all charges outlined under the leases or other property documents which govern the property;
Informing ownership of occurrences, which may affect the property and influence, the owner's decision-making process (i.e.: new projects in the trade area, road closures, tenant bankruptcies, etc.);
Review annual Common Area Maintenance Reconciliation's;
Recommend and prepare bids for ownership review on capital projects;
Supervise property Merchants Association and Marketing if required;
Supervise Specialty Leasing program if required;
Ensure that tenant issues and concerns are being responded to in a timely manner;
Completion of monthly cash flow forecasts and operating reports;
Collection of rents and other charges;
Compliance by tenants to lease requirements;
Regular property inspections; and preparation of corresponding inspection reports.
Ensuring that vacant suites are in lease ready condition
Coordination of Tenant move-in and move-out.
Collection of tenant gross sales information;
Participate in all weekly/biweekly/monthly client calls. Be prepared to discuss all operational aspects of the project(s).
Final approval of all invoices for the expenses incurred at the project level.
Interact with the appropriate personnel at the municipalities in which the project(s) reside.
Competencies:
Successful for their tenants and in the operation of their properties;
Enthusiastically dedicated to the fact that all of their efforts are in one-way or another productive of benefits;
Understanding of the fact that in order to be effective they must devote their attention to a continuing flow of major and minor situations;
Adaptability to frustration from details, even though these troublesome decisions may be assigned to others within the department;
Possessed with a clean concept of essential accounting procedures, and although they may not be personally involved in the day-to-day processes, creates the framework and evaluates the results;
Able to maintain office records and files, which are available for ready reference;
Adaptable to change or improvements that will enhance the economy, efficiency and productiveness of every aspect of management performance;
Able to direct the efficient and productive performance of each of their employees and/or the coordination of members of other areas of the department;
Self-disciplined to the point that they are unruffled by annoyances or disappointments which they accept as integral parts of their professional activities;
Professional at all times toward the owner/partners, employees, tenants and all others who come in contact with them in the conduct of business;
Pleasantly uncompromising when it comes to matters of established policy;
Diplomatic and their lines of communication are always open;
Prompt to respond to all inquiries and makes certain their organization is always available to handle emergencies;
Integrity, honest and capable
An innovator and creator, uses their unique talents and skills to insure maximum income and minimum expenses consistent with the long-term economic and physical welfare of properties entrusted to their care.
Supervisory Responsibility (if applicable)
Will directly supervise assistant property manager and other staff on site.
Required Education and Experience
4 year College Degree
5-8 years' Experience in Retail Property Management
Active Real Estate License required (or ability to obtain within 90 days of hire)
Position Type/Expected Hours of Work
This is a full-time position, and hours of work and days are Monday through Friday, 8:00 a.m. to 5 p.m. Occasional evening and weekend work may be required as job duties demand.
