Clerk of the Board/Executive Assistant

Salary : $165,000.00 - $250,000.00 Annually
Location : Monterey, CA
Job Type: Full-Time 1
Job Number: 2026-11-06
Department: Office of Chief Executive Officer
Opening Date: 11/06/2026

Description
Central Coast Community Energy (3CE) seeks a forward thinking Clerk of the Board/Executive Assistant to join our team!Apply immediately as this posting may close once sufficient applications are received.

Annual Salary Range: $165,000 - $250,000 annually, depending on qualifications.
FLSA Status: Exempt
Location: Monterey, CA; Soquel, CA; Santa Barbara, CA; San Luis Obispo, CA. Hybrid.
ABOUT THE POSITION:
Under the CEO's supervision, the Clerk of the Board/Executive Assistant serves as the official Board Secretary. This role manages official agency records and public meeting administrative functions. The Clerk of the Board ensures compliance with public meeting laws, such as California's Ralph M. Brown Act, facilitates and maintains records related to the Fair Political Practices Commission, and serves as a vital communication link between elected officials, member jurisdictions, agency staff, and the public.

The Clerk of the Board/Executive Assistant supports the Chief Executive Officer and performs administrative duties to support senior executive officers' coordination of departmental or agency-wide special projects and other duties as required.

Success in the role requires exceptional discretion and judgment, ability to maintain and protect confidential information, strong executive-level presence, a calm and grounded demeanor that promotes collaboration, and the ability to translate strategic direction consistently across a complex, fast-evolving public agency.

Assignments are frequently unique and non-routine, requiring the incumbent to coordinate special projects independently from general instructions rather than established procedure, and to exercise sound, independent judgment in determining approach, priorities, and the sensitivity of the matters involved. The incumbent facilitates communication between the CEO, Board members, staff, and the public, and must therefore maintain a thorough working knowledge of 3CE's organizational structure, functions, and procedures. Depending on staffing needs, the incumbent may be assigned to select, assign, and provide day-to-day supervision and direction to clerical or administrative support staff.

Example of Duties

The duties listed below are illustrative of the essential functions of this position. 3CE reserves the right to add, modify, change, or rescind the assignments of any position and to make reasonable accommodations so that qualified individuals with disabilities can perform the essential functions of the job.

• Coordinate a variety of special or unique projects assigned by the CEO or Board of Directors, exercising independent judgment and initiative in determining approach, priorities, and resources needed
• Prepare correspondence, reports, resolutions, and other official documents independently from brief instructions, general direction, or transcription, with minimal need for review prior to distribution
• May, at the direction of the CEO, select, assign, and provide day-to-day supervision and direction to clerical or administrative support staff, as assigned, including training, scheduling, and reviewing the quality and timeliness of their work
• Prepare for and coordinate all aspects of Operations/Policy Boards, Committee, and Community Advisory Council meetings including notifications and attendance tracking to ensure meeting quorums and agenda review meetings with board chairs
• Prepare draft agendas from material submitted by staff; develop and collate final agendas with supplemental material for distribution. Maintain agenda management system and communicate deadlines to staff
• Review supporting documents for agenda items, screening for discrepancies, ensuring materials are relevant and appropriately processed in accordance with legal requirements and 3CE procedures; prepare resolutions and staff reports as necessary
• Record and prepare minutes at Board meetings, including recording the essential content of discussion, motions and votes, transcribing notes and checking draft copies of minutes for appropriate grammar, technical terminology, spelling, and sentence structure
• Answer public inquiries in person, by phone, and by email, and route inquiries as necessary to appropriate 3CE staff
• Interface with General Counsel regarding legal requirements including the Brown Act, public records, and public noticing
• Maintain relationships with Board member jurisdiction officials in order to facilitate the flow of information from member agencies/jurisdictions to 3CE; coordinate remote meeting locations and remote noticing; coordinate travel and remote meeting attendance for board members, including conferences, ribbon-cuttings, and informational sessions
• Post and update meeting materials and Board-approved documents on 3CE's website as needed
• Take appropriate follow-up action on the Board's decisions, such as notifying interested parties on specific items, securing required signatures, or finalizing documents for official filing
• Maintain records of Board actions, including but not limited to minutes and resolutions
• Provide 3CE Board Directors, committees, and staff with logistical support for meetings, presentations, and events, including all logistical agency meeting and event coordination (such as location, room reservations, amenities, and materials)
• File applicable amendments to governing documents with the State of California when needed
• Ensure maintenance of Board-related records according to 3CE rules and policies
• Research, compile, and organize information and official records for use by Board members, 3CE staff, and the public
• Provide direct support for the Chief Executive Officer on administrative tasks, coordinating travel, scheduling as needed
• Perform routine tasks including duplicating, photocopying, and assembling bulk mailings
• Work closely with administrative personnel to maintain office supplies and equipment and meet the needs of 3CE Board members and staff

Typical Qualifications

Knowledge of:

• Modern technology, systems, and software designed to assist in the computerized management of information
• Data processing applications and systems, and the principles of modern office management
• Principles of office administration and secretarial practices and procedures, including business correspondence, correct English usage, grammar, spelling, vocabulary, and punctuation
• Principles of municipal/government agency management including Brown Act rules and regulations
• Records management principles and practices, and research methods and techniques
• Business mathematics and financial record keeping and report production
• Customer service practices, principles, and techniques for dealing with the public in person and over the telephone regarding sensitive and/or confidential issues

Ability to:

• Exercise independent judgment and initiative in coordinating unique, non-routine, or sensitive special projects with minimal supervision
• Recognize problems of a sensitive or political nature and understand the organizational implications of decisions
• Select, train, assign, and supervise the work of clerical or administrative support staff, as assigned
• Develop a thorough knowledge of the role, organization, policies, and procedures of the Board of Directors and 3CE
• Learn, interpret, and explain rules, regulations, and policies
• Perform technical and responsible office administrative work, independently and accurately
• Identify and secure confidential, highly sensitive records and written or verbally communicated information, and record such information accurately
• Retain and recall information to respond to inquiries, and efficiently search files and retrieve data as required
• Organize, plan, and prioritize own workload and adjust to changes in workload and assignments to meet critical deadlines under pressure
• Problem-solve, compile and analyze data, and use sound judgment
• Use keen interpersonal and communication capabilities, verbally, in writing, and graphically through presentations
• Establish and maintain effective working relationships with those encountered during performance of duties
• Type at a rate sufficient to perform assigned duties
• Use database, spreadsheet, and web interface and/or internet applications depending on assignment
• Communicate effectively in English, both verbally and in written form, sufficient to convey information and instructions to the public and other employees in situations requiring tact, courtesy, and poise.
• Understand information requests of others and respond courteously, efficiently, and accurately

Willingness to:

• Work professional hours, which may require work during evenings and/or on weekends.

Education and Experience:
Any combination of education and experience that would provide the knowledge and abilities listed.
Typically, equivalent to a bachelor's degree from an accredited college or university in business administration or a related field, plus four (4) years of responsible clerical experience that includes considerable initiative, attention to detail, and independent judgment. Candidates with previous experience serving as board clerks are preferred but not required.

Licenses/Certificates:
Possession and continued maintenance of a valid class C California driver's license, or the ability to provide alternate transportation as approved by the CEO, and a safe driving record.
Supplemental Information
3CE RESERVES THE RIGHT TO CLOSE THIS RECRUITMENT AT ANY TIME BASED ON THE NUMBER OF APPLICANTS.
HYBRID WORK SCHEDULE AS DESIGNATED BY CEO: Current remote workdays are scheduled on Mondays and Thursdays OR Employee may elect to work a 9/80 work schedule with alternating Fridays or Mondays off.

BENEFITS: 3CE offers a competitive benefits structure to its full-time employees.

RETIREMENT: Employees contribute 10% of their salary on a pre-tax basis towards the PARS retirement system, and the employer contributes 10% towards PARS.

HEALTH INSURANCE: 3CE pays 90% employer paid coverage for employee plus family coverage. 100% employer paid for single coverage towards medical, dental, and vision. 3CE contributes up to $2400 annually towards flexible spending benefits and $3600.00 towards HRA.

HEALTH & WELLNESS: 3CE contributes $1,000 per fiscal year for health, wellness, or EV reimbursement.

DEFERRED COMPENSATION: 3CE offers 457 deferred compensations.

PTO: 180 hours annually on an accrual basis per pay period.

CELL PHONE ALLOWANCE: This position is eligible for a cell phone allowance of $50.00 monthly.

Application Process:
The position is open until filled. To be considered for this position, please submit a 3CE employment application, detailed resume, cover letter, and three professional references through 3CE's online Careers portal at

Following the filing date, applications will be screened in relation to the criteria outlined in this brochure and the class specification. Candidates deemed to have the most relevant qualifications will proceed with the selection process, which may include a written examination, oral presentation, oral interview, or a combination.

• 10% Employer Contribution and 10% Employee Contribution to 401(a) Retirement
• Health Premiums Contribution
• Flexible Spending Account
• Employer Contribution to Heath Reimbursement Account
• Short & Long Term Disability
• Group Life
• Employee Assistance Program
• Paid Time Off (PTO)
• Paid Holidays
• Cell Phone Stipend
• Paid Family Leave Wage Replacement of 12 Weeks After On