City Clerk Records Management Analyst

Salary: $5,901.02 - $8,113.90 Monthly
Location : Rancho Cucamonga City Hall, CA
Job Type: Full Time
Job Number: 2627-13N
Department: City Clerk
Opening Date: 11/12/2026
Closing Date: 12/3/2026 5:00 PM Pacific
Max Number of Applicants: 150

THE POSITION

Reporting directly to the Deputy Director of City Clerk Services, the Records Management Analyst is responsible for coordinating, administering, and continuously improving the City's records management program. This position ensures compliance with applicable federal, state, and local records retention requirements, supports the preservation and accessibility of public records, and develops standardized processes and procedures for the effective management of City records throughout their lifecycle. Responsibilities include overseeing records retention schedules, coordinating records destruction and archival activities, supporting the City's electronic records management systems, providing guidance and training to City departments, and ensuring compliance with the California Public Records Act and other applicable records-related laws and regulations.

The position also serves as a strategic resource to departments on records management best practices, identifying opportunities to improve operational efficiencies, streamline workflows, leverage technology, and strengthen the City's overall records management practices.

This position might be perfect for you if:

• You thrive in a fast-paced environment and can juggle multiple competing tasks.
• You are approachable and often times the "go-to" person.
• You enjoy playing a support role to ensure the team's success.
• You are a critical thinker and solution-oriented.
• You can exercise independent judgment.
• You enjoy a fun work culture full of diverse and friendly people.
• You can navigate through challenges in a tactful manner.
• You can create trust and have a pulse on your surroundings.
• You want to be a part of a collaborative team committed to growth.

YOUR IMPACT

You'll be responsible for:

• Overseeing and coordinating the City's records management program, including the maintenance, organization, preservation, retention, retrieval, and disposition of official City documents and records.
• Coordinating the development, implementation, and ongoing administration of the Citywide Records Management Plan, records inventory, and records retention schedules in collaboration with City departments.
• Developing, recommending, and implementing policies, procedures, standards, and best practices to ensure consistent and legally compliant records management practices throughout the organization.
• Administering and supporting electronic records management systems and applications, including system implementation, maintenance, process improvements, digital archiving, records inventory, and records retirement.
• Overseeing the City's records storage facility and coordinating the storage, retrieval, transfer, and disposition of physical records in accordance with established retention requirements.
• Providing guidance, training, and technical assistance to City departments regarding records management practices, retention requirements, electronic records, and records disposition.
• Coordinating research, retrieval, and production of records in response to subpoenas, legal discovery requests, California Public Records Act requests, and other formal records requests, ensuring the timely and accurate delivery of information.
• Monitoring changes in legislation, Government Code, and other applicable legal requirements related to public records, document management, records retention, and information governance; recommends updates to City policies and procedures as necessary.
• Evaluating existing records management processes and identifies opportunities to improve operational efficiencies, leverage technology, strengthen compliance, and enhance citywide service delivery.
• Participating in the development and implementation of departmental goals, objectives, policies, and priorities; assisting with budget development, monitoring, and administration related to assigned program responsibilities.
• Providing project coordination and analytical support for City Clerk Services initiatives and collaborating with internal departments, outside agencies, and other stakeholders on records-related matters.
• Assisting the Deputy Director with departmental operations and may perform assigned duties in their absence. Performs other related duties as assigned.

ARE YOU QUALIFIED
Education and/or Experience:

A bachelor's degree from an accredited college or university, preferably with a major in business administration, public administration, or a related field.

Three years of progressively responsible records management level experience in custody and maintenance of official documents, records and files, including two years in a supervisory capacity.

Substitution: Four years of experience preferably with a major in business administration, public administration, or a related field. Three years of progressively responsible records management level experience in custody and maintenance of official documents, records and files, including two years in a supervisory capacity.

Questions regarding the equivalencies listed above? Please email us at

Knowledge, Skills, and Abilities:

Knowledge of operations, rules and industry best practices for record keeping including records management systems, policies, and procedures for the identification, organization, storage, protection, retention, and disposition of records. Automated records and information management and imaging software. Organization and functions of the assigned municipal department; methods and procedures of budget preparation; computer applications in administrative functions; general office procedures. Ability to perform specialized administrative tasks; conduct research, perform analysis, and prepare and present reports of findings; work independently; interpret and apply related laws, ordinances and policies; communicate effectively both orally and in writing; meet the public in situations requiring diplomacy and tact; establish and maintain cooperative working relationships.

Special Requirements:

Specified assignments require possession of a valid California Driver's License.

All levels require a minimum keyboarding ability of 40 words per minute, or demonstrated proficiency at an advanced level in Word.
WHERE DO YOU GO FROM HERE

APPLICATION PROCESS
All applicants are required to apply online at

Open until December 3, 2026, or until 150 applications have been received

Applications must be complete and demonstrate that the minimum qualifications are met. All statements made on the application are subject to investigation and verification. Resumes may be attached to completed application process. Candidates who meet the minimum qualifications will remain candidates until a final offer is accepted by the candidate who most closely meets the requirements of the City. The City may conclude that none of the candidates, even those who meet the minimum qualifications, are appropriate for the position.

Successful candidates shall be required to:

• Complete a verification form designated by Immigration and Naturalization Service to certify that they are eligible for employment in the United States of America; and
• Pass a pre-employment medical exam;
• Provide proof of a valid California driver's license and be insurable; and
• Pass a reference and background verification. References will not be contacted until a mutual interest has been established.

BENEFIT SUMMARY

Why Team RC? A career with purpose. A workplace built around people.At Rancho Cucamonga, we believe total rewards are about more than salary. Team RC offers a thoughtful combination of health benefits, retirement security, paid time off, family-friendly programs, wellness resources, and unique workplace experiences designed to support employees throughout every stage of their career.

*Benefits, programs, and workplace perks vary based on position, bargaining unit, employment status, and program requirements.

Health & Wellness*

• Medical Coverage: Up to $1550 per month toward employee and eligible family medical coverage with Kaiser or BlueShield
• Dental & Vision Coverage: 100% City-paid for employee and eligible family members. Coverage with Delta Dental and VSP.
• Cash-in-Lieu: Eligible employees who waive City medical coverage may receive $300 per month.

Retirement, Financial Planning, and Career Growth*

• CalPERS Retirement: Tier 1 (hired before 9/1/2010): 2.5% @ 55; Tier 2 (hired between 9/1/2010 and 7/3/2011) 2.5% at 55; Tier 3 (hired after 7/4/2011): 2% @55, and PEPRA Members (hired after 1/1/2013): 2.0% @ 62
• Deferred Compensation: City matches employee contributions dollar-for-dollar up to $50 per month and 1% of monthly base salary per month; additionally, for supervisory professional positions, the City contributes 2% of base salary
• Life Insurance: $30,000 City-paid life insurance; additional $20,000 for supervisory professional positions
• VEBA: Additional health care expense planning
• Flexible Spending Account (FSA): Offers FSA Health and Dependent Care
• Tuition Reimbursement: up to $7000 per fiscal year

Paid Time Off*

• Administrative Leave (supervisory positions): 50 hours annually
• Paid