This is an on site position based at our Oakland, CA location.
Key Responsibilities:- Executive Support
- Architect the CEO's calendar and work flow around leverage and execution.
- Arrange and coordinate all travel logistics for the CEO, including booking flights, accommodations, ground transportation, preparing detailed itineraries, and expense reports.
- Handle personal tasks and errands for the CEO, as needed, to support their overall efficiency and well-being.
- Support special projects as delegated by the CEO.
- Track execution of key cross-functional projects.
- Business / Office Support:
- Maintain organized electronic and physical filing systems for company documents.
- Coordinate incoming and outgoing mail, packages, and office phone management.
- Support the preparation and organization of business documents, such as contracts, invoices, and reports. Help organize team events, meetings, and other company activities.
- Assist in the preparation and shipment of samples and promotional materials as needed
- Support the scheduling and facilitation of onsite visits for external stakeholders, vendors, and maintenance professionals as needed
- General Administrative Tasks
- Ensure timely execution of company compliance, licensing, and record-keeping requirements.
- Provide ad-hoc administrative support to various departments as needed.
- Contact for specific office vendor management
What Makes a Good Candidate- 3+ years of experience supporting senior level management and C-suite executives or project management.
- Expertise in using Google Suite (Docs, Sheets, Slides, Calendar, Drive, and Gmail) for task management, collaboration, and productivity.
- Exceptional ability to manage and prioritize multiple tasks, maintain detailed records, and coordinate schedules efficiently.
- Strong verbal and written communication skills for interacting with internal teams, external stakeholders, and executives.
- High level of integrity and ability to handle confidential information with professionalism.
- Ability to thrive in a fast-paced, dynamic environment and adjust to evolving priorities.
Physical Demands- Prolonged periods of sitting at a desk and working on a computer.
CompensationUnited States-based roles only: The annual salary for this role is between $88K - $147K plus immediate participation in our benefits program (health, dental, 401k, and many others), utilization of our generous paid time off, and, where applicable, participation in our incentive programs. All employees are owners of Voyage Foods and receive an equity grant as part of their total package. At Voyage Foods, we approach each individual's compensation with a promise of fair market value and internal equity commensurate with experience and specific skill set.
Benefits- Medical, Dental, Vision Plans
- STD/LTD, Life and AD&D policies
- FSA, HRA, and Mental Health Program Benefits
- 401K Program
- Commuter Benefits
- Generous Paid Time Off + 10 Company Holidays
- Paid Family Leave Program
- Ongoing Team Events, including Weekly Friday Lunches
