Job Summary: The Central Repository Manager leads the organization's master data function and is accountable for the accuracy, integrity, security, and governance of vendor, subcontractor, and customer records across the ERP system and related platforms. The role manages daily department operations, development of team, establishes onboarding and documentation standards, monitors compliance, and ensures the function remains efficient and scalable as the company grows.
Responsibilities:- Oversee the creation, review, modification, activation, and deactivation of vendor, subcontractor, and customer master records.
- Maintain standards for legal names, addresses, remit-to information, tax identification numbers, payment terms, contacts, banking details, tax classifications, and 1099 reporting requirements.
- Validate accurate financial dimensions in ERP
- Conduct periodic reviews to identify duplicate, incomplete, outdated, or inconsistent records and ensure corrective action is completed.
- Maintain appropriate segregation of duties, approvals, and audit trails for master data changes.
- Define and maintain setup requirements, required documentation, forms, checklists, approval workflows, and operating procedures.
- Keep business teams informed of current vendor, subcontractor, and customer onboarding requirements and changes.
- Serve as the primary escalation point for complex requests, documentation gaps, and data discrepancies.
- Partner with Finance, Procurement, Operations, Tax, Legal, Compliance, and Information Technology to resolve issues and align requirements.
- Lead daily operations, prioritize requests, balance workloads, and maintain timely, accurate service across the department.
- Manage, coach, and develop team members, including training, performance reviews, hiring, corrective action in partnership with Human Resources.
- Establish clear performance expectations, cross-training, coverage plans, and consistent procedures.
- Perform internal audits to verify compliance with company policies, procedures, documentation standards, and regulatory requirements.
- Support Export Control compliance checks, as requested
- Ensure sensitive tax, banking, and business information is stored securely, retained appropriately, and accessible only to authorized personnel.
- Support internal and external audits by providing records, reports, process documentation, and evidence of control performance.
- Identify control deficiencies, unauthorized changes, suspected fraud, or other material risks and coordinate timely corrective action.
- Ensure master data governance in accordance with Central Directives and best practices
- Monitor department volume, service levels, staffing capacity, technology needs, and control requirements as the company grows.
- Identify opportunities to standardize, streamline, or automate intake, validation, approvals, document storage, and reporting.
- Partner with Information Technology and business stakeholders on ERP enhancements, integrations, conversions, and workflow automation.
- Maintain awareness of master data management trends and industry best practices, and implement improvements that strengthen accuracy, efficiency, and scalability.
- Other duties as assigned
Required Qualifications:- Bachelor's degree in Business Administration, Finance, Accounting, Supply Chain, Information Systems, Data Management, or a related field; relevant experience may be considered in lieu of a degree.
- Minimum of 5 years of relevant experience in master data, shared services, finance, procurement, accounts payable, customer setup, or a related operational function, including at least 2 years of supervisory or management experience.
- Experience with ERP systems, master data governance, vendor or customer onboarding, approval workflows, and supporting documentation.
- Working knowledge of tax documentation, payment terms, banking information, 1099 reporting, internal controls, and audit support.
- Demonstrated ability to improve processes, manage change, and support system implementations or automation initiatives.
- Strong leadership, judgment, communication, organizational, analytical, and customer service skills.
- Ability to manage confidential information, competing priorities, and high-volume workloads with accuracy and discretion.
Preferred Qualifications:- 7+ years of progressively responsible experience in master data, shared services, finance, procurement, accounts payable, customer/vendor setup, or a related operational function, including 3+ years of supervisory or management experience.
- Advanced experience with ERP systems and enterprise master data governance, including workflow management, data quality, and process standardization.
- Experience leading ERP implementations, system enhancements, automation initiatives, or large-scale process improvements.
- Demonstrated success developing teams, strengthening operational controls, and improving service levels, accuracy, and efficiency.
- Experience partnering cross-functionally with Finance, Accounting, Procurement, IT, Tax, and other business stakeholders.
- Advanced knowledge of internal controls, audit requirements, tax documentation, banking information, and vendor/customer data compliance.
Physical Demands:In general, the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of the job.
- Must be able to effectively communicate, (ie see, hear, speak and write clearly) in order to communicate with colleagues and/or customers; manual dexterity required for occasional reaching, lifting of light office objects, and operating office equipment
Working Conditions:In general, the following conditions of the work environment are representative of those that an employee encounters while performing the essential functions of this job.
- The office is clean, orderly, properly lighted and ventilated. Noise levels are considered low to moderate
Salary Range: $95,000 - $105,000 DOE
