DescriptionThe Red Gate Group seeks a CATMS Correspondence Manager/Editor to support our federal customer in Arlington, VA.
Responsibilities
PRINCIPAL DUTIES AND RESPONSIBILITIES:
- Manage CATMS for the Executive Correspondence Office in OUSD(A&S). Coordinate with all stakeholders to ensure completeness of correspondence packages from beginning to end.
- Edit and process executive correspondence packages for senior leader signature, including congressional letters and reports, decision memoranda, DoD policies and directives, and responses to incoming mail.
- Ensure written correspondence products meet Department of Defense standards, guidelines, and updated business rules for written material.
- Utilize the Correspondence and Task Management System (CATMS) to respond to incoming taskers then task packages forward for signature
- Facilitate weekly calls with Front Office counterparts to discuss latest hot topics and issues.
- Coordinate with subordinate offices to assign, review, and route CATMS packages to the appropriate points of contacts for action.
- Check CATMS packages for formatting, proofread, and edit as necessary; prepare documents for signature and ensure proper routing through the staff via hard copy and CATMS.
- Brief senior government officials on status of organizational CATMS packages
- Attend and participate in meetings, take meeting notes, record taskers and actions, and update the staff when necessary.
- Task and coordinate responses for FOIA, DoDIG, GAO, and other requests for government information.
- Manage multiple assignments from multiple people in busy work environment
Qualifications
MINIMUM QUALIFICATIONS:
- 5+ years of experience supporting senior DoD leadership
- Bachelor's degree preferred
- Excellent written, oral, and interpersonal communication skills.
- Strong experience with managing, coordinating, editing, and formatting CATMS packages
- Prior experience providing administrative support to senior DoD leadership
- Excellent organizational skills, ability to establish and maintain working relationships with internal and external staff members, and the ability to work independently and take a proactive role
- Flexibility and ability to prioritize tasks according to senior staff requirements.
- Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint
- A true team player who maintains a positive attitude in a dynamic environment
- High energy, enthusiasm, tact, ability to interact effectively with senior executives from Government and industry as well as Pentagon staff members.
- Ability to create and foster a cooperative work environment.
- Self-directed, detail oriented in completing assigned tasks, able to adapt to changing work efforts and manage impact of shifting priorities.
PREFERRED EXPERIENCE/SKILLS:
- Experience in federal government, federal government consulting, or Office of the Secretary of Defense.
