Business Office Manager

Posting Details

Posting Summary

Working Title
Business Office Manager

Role Title
Financial Services Manager I

Role Code
19034-SW

FLSA
Exempt

Pay Band
05

Position Number
29700032

Agency
Germanna Community College

Division
Germanna Community College (Div)

Work Location
Orange - 137

Hiring Range
$93,224-$103,583 Annually, Plus Full State Benefits

Emergency/Essential Personnel
No

EEO Category
2-Professionals

Full Time or Part Time
Full Time

Does this position have telework options? -Telework options are subject to change based on business needs-

Does this position have a bilingual or multilingual skill requirement or preference?

Work Schedule

Monday-Friday: 8:00 A.M-4:30 P.M.
Or as scheduled

Sensitive Position
No

Job Description

Germanna Community College is seeking a full-time Business Office Manager. The Business Office Manager provides leadership and oversight for Germanna's financial operations, integrating accounting and student accounts functions to ensure fiscal integrity, compliance, and service excellence. The position directs day-to-day Business Office operations, supervises accounting and student accounts staff, and supports the Director of Finance in budgeting, financial reporting, internal control, and audit coordination.

Major Duties Responsibilities:

• Leads and supervises assigned Business Office staff with a focus on professional growth, collaboration, and succession planning.
• Oversee daily Business Office activities, including cashiering, reconciliations, deposits, disbursements, and student accounts.
• Coordinate staff scheduling, cross-training, and workload distribution to ensure service continuity.
• Implement and enforce College and VCCS financial policies and procedures; recommend updates to the Director of Finance when operational changes or improvements are identified.
• Conduct complex financial analysis, research, and reporting to support strategic decision-making.
• Ensure effective management of student billing, payment processing, refunds, and collections in accordance with VCCS and Department of Accounts requirements.
• Identify opportunities to enhance internal controls and lead ARMICS testing, certification, and improvement initiatives.
• Serve as the secondary point of contact for internal and external auditors on non-routine or complex matters.
• Support the Director of Finance in year-end closing activities by preparing reconciliations, schedules, and supporting documentation; coordinate internally to ensure required materials are provided accurately and timely for submission by the Director of Finance.
• Coordinate resolution of escalated issues requiring cross-departmental collaboration or discretion.
• Model and promote continuous improvement, innovation, and customer service excellence.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

• Proven leadership and supervisory skills with emphasis on coaching and development.
• Knowledge of higher education finance, GASB, VCCS fiscal policies, and ARMICS requirements.
• Ability to interpret and apply complex financial and administrative policies, and to translate policy requirements into efficient operational procedures
• Expertise in business process improvement and change management.
• Ability to manage multiple complex projects with competing deadlines.
• Ability to evaluate, design, and implement effective internal controls.
• Exceptional communication, collaboration, analytical, and problem-solving skills.

Additional Considerations

• Experience in fund accounting in a higher education environment
• Experience documenting and evaluating internal controls.
• Experience with Commonwealth of Virginia policies and systems such as Cardinal, AIS, and/or SIS.
• CPA OR CGFM

Operation of a State Vehicle
No

Supervises Employees
Yes

Required Travel

Travel between campuses can be required.

Posting Detail Information

Posting Number
CLS_4845P

Recruitment Type
General Public - G

Number of Vacancies
1

Position End Date (if temporary)

Job Open Date
11/02/2026

Job Close Date
11/16/2026

Open Until Filled

Agency Website
www.germanna.edu

Contact Name
Joshua Cave

Email
jcave@germanna.edu

Phone Number

Special Instructions to Applicants

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

Additional Information

Quicklink for Posting
https://jobs.vccs.edu/postings/102775