5+ years in business administration, accounting, or HR
Experience with payroll, accounts payable, and financial reporting
Proficient in QuickBooks and Microsoft Office; familiarity with Rippling and FareHarbor preferred
Strong knowledge of seasonal hiring and employee documentation
Exceptional organizational skills and attention to detail
Effective communication skills for coordinating with various stakeholders
Ability to work independently and manage time-sensitive tasks
Responsibilities
Administer payroll and human resources functions using Rippling
Manage QuickBooks accounting and reconcile sales reports
Coordinate event details and contracts for various events
Process vendor invoices and manage payments
Oversee insurance policies and maintain vehicle registrations
Post job descriptions and coordinate hiring processes
Calculate bonuses and assist with post-season accounting
Benefits
Starting at 5 Paid Time Off days per year
$600 monthly health benefit towards healthcare
Free Ski-Pass to Aspen Highlands
Expense reimbursement for cellphone
Full Job Description
Position Overview
The Business Manager works closely with ownership to coordinate the business administration for T-Lazy-7 Snowmobiles. Responsibilities include payroll, accounting, human resources administration, insurance, registrations, sales reporting, vendor payments, and seasonal preparation and closeout. The role works with ownership and management on event coordination, contracts, reporting, and project accounting, with additional summer and ownership-related administrative duties outlined below.
Winter Season Responsibilities
Payroll and Human Resources Administration
Administer payroll through Rippling, including timesheet approvals and guide tips calculated from FareHarbor reports each pay cycle.
Coordinate seasonal human resources functions, including staff check-ins and documentation of discussions, write-ups, and warnings as needed.
Manage employee Ski Pass program
Collect and maintain staff medical training information through Rippling.
Collect radio assignment information and enter it into Rippling.
Process commission payouts for the concierge program and office staff.
Accounting, Business, and Financial Administration
Manage QuickBooks accounting and transactions.
Administer FareHarbor reporting and reconcile sales in QuickBooks.
Process state fuel tax refund.
Coordinate intercompany utility reimbursements for utilities and services
Manage accounting for future projects, including project accounting.
Process vendor invoices and account payments, including BRP through Huntington Financial, Shamrock food supplies, American Express, Holy Cross Electric; Starlink, CenturyLink, NAPA, Amsoil, Roaring Fork Co-op fuel purchases, USFS permit dues and other snowmobile-related bills received at the ranch.
Work with the local banking partner as needed, including processing loan payments and coordinating loan closeouts.
Complete lease payments and any calculations required on monthly payments.
Managing lease requirements and ensuring lease terms are being followed, coordinating for repairs as necessary
Working with marketing companies for seasonal marketing, social media, and specialized ads or materials.
Work with the snowmobile office manager on barter agreements, special tour agreements, or other agreements required throughout the season.
Insurance, Registrations, and Reporting
Work with our insurance agents to manage insurance policies covering workers' compensation, tour liability, snowcat and grooming liability, and company vehicles.
Maintain yearly fleet registrations for vehicles, snowmobiles and UTVs.
Complete periodic reporting with the Secretary of State.
Events and Contract Administration
Coordinate event details; timing, contracts, and details with management for Shining Stars, Disabled Veterans, and other events as they arise.
Administer government contract, renewal, and invoice submission for Disabled Veterans events.
Pre-Season Responsibilities
Post job descriptions through Rippling, updating any changes with ownership.
Advertise job posts through various channels, updating as needed.
Screen and interview candidates, coordinating interview schedules with ownership and management as needed.
Send hiring documents and coordinate background checks.
Assist with submission of the U.S. Forest Service (USFS) permit Operations Plan.
Coordinate yearly submission of dirt samples for Snow Dump permit requirements with Pitkin County
Post-Season Responsibilities
Calculate bonuses and coordinate the return of housing and ski deposits.
Assist with USFS permit reporting on tour use.
Complete Snow Dump accounting and reconciliation.
Year-Round Responsibilities
Manage QuickBooks transactions for Eagle Butte Ranch and other assets as required.
Work with ownership and legal representation on contract agreements and outlines.
Process payroll for any year-round employees through Rippling.
Five or more years of experience in business administration, accounting, bookkeeping, human resources administration, or a related field.
Demonstrated experience managing payroll, accounts payable, reconciliations, financial reporting, and confidential employee records.
Proficiency with QuickBooks and Microsoft Office; experience with Rippling, FareHarbor, AppFolio, or comparable business systems is preferred.
Strong working knowledge of seasonal hiring, onboarding, employee documentation, insurance administration, vendor agreements, and regulatory reporting.
Exceptional accuracy, organization, discretion, and follow-through when managing multiple entities, deadlines, and sensitive financial or personnel information.
Strong written and verbal communication skills and the ability to coordinate effectively with ownership, managers, employees, vendors, banks, insurers, legal representatives, and government agencies.
Ability to work independently, exercise sound judgment, resolve routine administrative issues, and escalate significant financial, legal, or personnel matters appropriately.
Availability to manage increased workload and time-sensitive responsibilities before, during, and after the winter operating season.
Ability to work on-site in Aspen, Colorado, as required.
Compensation
$40-$65 per hour depending on experience, with opportunity to explore a Salary position after the winter season
PTO - starting at 5 Paid Time Off days per year
Health Benefit of $600 per month towards healthcare
