Job Description:Empire State University, Office of Academic Affairs, is currently seeking qualified applicants for the position of Budget Analyst. The Office of Academic Affairs (OAA) Budget Analyst supports the Executive Director for OAA Operations in the confidential development, analysis, tracking, and management of Academic Affairs budgets. This role provides high-level operational and analytical support for financial planning, academic personnel budgeting, and program review, including analysis and recommendations to OAA leadership regarding academic personnel hiring, fiscal health, and academic policy considerations.
Working under general supervision and within a confidential management environment, the Budget Analyst prepares reports, maintains and analyzes financial and personnel budget data, participates in budget development processes, and supports decision-making that requires discretion, accuracy, timeliness, and compliance. The position collaborates closely with the Office of Administration and Finance and internal OAA stakeholders to support effective financial operations aligned with institutional policies and strategic academic priorities.
This is a professional-level Management-Confidential position with responsibilities that include confidential budget development, analysis and recommendations related to academic personnel hiring, oversight of academic personnel budget and spend, and program review analysis to support fiscal health and academic policy recommendations for OAA leadership.
Key ResponsibilitiesConfidential Budget Development and Planning
- Participate in the confidential development of annual OAA budgets under the direction of the Executive Director and OAA leadership.
- Support confidential forecasting activities by compiling and analyzing financial, enrollment, staffing, and academic program data.
- Gather input from OAA units to inform budget planning processes and identify resource needs, risks, and opportunities.
- Contribute to aligning budget development with institutional priorities, fiscal strategy, and academic planning goals.
- Provide confidential analysis and recommendations regarding the academic personnel budget, personnel spend, salary commitments, vacancies, and projected staffing costs.
Academic Personnel Budget Monitoring and Management
- Monitor OAA budgets to ensure accurate tracking of expenditures, balances, encumbrances, and personnel-related commitments.
- Track academic personnel expenditures, vacancies, hiring assumptions, salary savings, and variance trends across accounts.
- Provide confidential oversight and recommendations regarding academic personnel budget and spend to support informed decision-making by OAA leadership.
- Identify and escalate potential budget issues, personnel cost pressures, or fiscal risks to the Assistant Provost or appropriate leadership.
- Maintain accurate and up-to-date financial records, personnel budget documentation, and supporting analyses.
Financial Reporting and Analysis
- Prepare routine and ad hoc financial, academic personnel, and program review reports for OAA leadership.
- Provide timely and accurate data, analysis, and recommendations to support operational and strategic decision-making.
- Compile and organize financial, staffing, enrollment, and program data for reporting, analysis, and leadership review.
- Ensure reports align with institutional formats, requirements, and confidentiality expectations.
- Develop and maintain budgetary models and analyses under the direction of OAA leadership to support academic operations, including faculty staffing, instructional workload, course offerings, enrollment-driven resource allocation, and departmental financial planning.
- Perform program review and fiscal health analysis, identifying financial trends, sustainability considerations, and policy implications, and provide recommendations to OAA leadership regarding academic policy and resource allocation.
Academic Personnel Hiring Analysis and Recommendations
- Provide analysis and recommendations related to academic personnel hiring, including review of budget availability, position funding, salary assumptions, and long-term fiscal implications.
- Analyze personnel requests, vacancies, anticipated appointments, and staffing changes to support confidential budget planning and leadership decision-making.
- Prepare confidential summaries and scenarios for OAA leadership regarding academic personnel investments, hiring priorities, and projected budget impact.
- Coordinate with appropriate OAA and institutional partners to ensure personnel budget information is accurate, current, and aligned with approved hiring and budget processes.
Liaison with Office of Administration and Finance
- Serve as a day-to-day point of contact between OAA and the Office of Administration and Finance.
- Coordinate submission of budget information, adjustments, and required documentation.
- Ensure adherence to established financial policies, procedures, and timelines.
- Support audits and financial reviews by providing requested documentation and data.
Compliance, Confidentiality, and Process Support
- Follow established institutional, state, and regulatory financial requirements.
- Support documentation of budget processes and procedures.
- Identify and communicate opportunities to improve efficiency and accuracy in financial tracking and reporting.
- Maintain appropriate confidentiality in the handling of budget development materials, personnel budget information, hiring analyses, and leadership recommendations.
Stakeholder Support and Communication
- Provide guidance and support to OAA units on budget-related questions and processes.
- Communicate financial information clearly to both financial and non-financial stakeholders.
- Support training and onboarding related to budget systems and processes.
Requirements:Required Qualifications
- Bachelor's degree in Finance, Accounting, Business Administration, or related field.
- Experience in budgeting, financial analysis, or accounting.
- Strong analytical and problem-solving skills.
- Proficiency in financial systems and Microsoft Excel.
- Excellent organizational and communication skills.
- Ability to manage multiple priorities and meet deadlines.
Preferred Qualifications
- Experience in higher education or public sector finance.
- Familiarity with SUNY or similar system financial policies.
- Experience with enterprise financial systems (e.g., Banner, Workday, PeopleSoft).
- Experience developing financial reports or dashboards.
Special Information
- This position is located in Saratoga Springs, New York.
- Occasional travel may be required to fulfill departmental, divisional, and university-wide commitments.
- Applicants must be currently authorized to work in the United States on a full-time basis. VISA sponsorship is not available for this position.
- SUNY Empire provides employees with robust remote and flexible work options to meet the needs of students, faculty, and staff in a dispersed work environment.
Additional Information:Rank/Salary: Management-Confidential / $85,000-$90,000, dependent on experience and qualifications.
We are pleased to offer our employees an excellent benefit package which includes NYS health insurance, free dental and vision, competitive retirement options, and generous vacation, sick and holiday accruals; and a strong emphasis on work-life balance. We also offer professional-development activities for professionals and support staff.
Application Instructions:Applications Due By: Applications accepted until position is filled.
If you are interested in applying for this position, please submit the following documents, which are required for consideration by clicking on the APPLY NOW button:
- Resume
- Cover letter
- Name and contact information of three professional reference
See the
FAQ for using our online system. Please contact us if you need assistance applying through this website.
Returning Applicants - Please click here to login to your Empire State University Employment Account to check your completed application or to update your account.
