Position Summary

Ogletree Deakins has an opportunity for an experienced Billing Compliance Specialist to join the Firm's expanding team. The Billing Compliance Specialist is responsible for ensuring accurate matter rate and discount setup, timekeeper proposals, new timekeeper rate setup, rate updates and working timekeeper lists. This includes successful submission of all assigned electronic bills by confirming that rates and matters comply with relevant legal and internal policies, such as engagements and billing guidelines.

This position may be remote, but the successful candidate must reside in a state where we have a physical office.

We will consider qualified applicants with criminal histories in the manner consistent with the Los Angeles Fair Chance Initiative for Hiring.

Qualified applicants with arrest and conviction records will be considered for the position in accordance with the Fair Chance Ordinance.

Essential Functions

• Review client billing guidelines and manage appropriate rates in ebilling systems.
• Maintain a list of special arrangements, billing guidelines, attorney preferences, billing rates, fee caps, formatting and expense requirements for client/matters and ensure these requirements are adhered to.
• Work with Attorneys and Billing Specialists to ensure ebills are prepared accurately in accordance with clients' outside counsel policies.
• Submit timekeeper data to clients for approval via email or ebilling system.
• Work with Legal Electronic Data Exchange Standard (LEDES) format for invoice submissions to clients.
• Assist eBilling Appeals team, Billing Attorneys and Billing Specialists to address invoice reductions and appeals for assigned invoice submissions.
• Generate reports and invoices for analysis of financial and historical data.
• Resolve complex billing issues by working with the Billing Attorney and client.
• Limited submission of invoices with complex billing requirements, including flat fees, phase billing and multi-payor set up.
• Evaluate insurance company billing engagements to ensure compliance with billing requirements including procedures on invoice submission electronically to insurance company, payment tracking and invoice submission to client.
• Manage special projects and ad hoc projects and requests from Billing Attorneys and/or Controller.
• Update BillBlast by documenting progress of pending issues with invoices.
• Access procedures and proactively recommend improvements to existing processes.
• Prioritize and meet aggressive deadlines.
• Work with eVendor technical support to resolve issues with invoice submissions and user accounts on behalf of attorneys and staff.
• Participate in the firm's Annual Rate Review process, working with Attorney's and Practice Assistants to confirm, propose and set rates for the following year.

Requirements

• Knowledge and understanding of general accounting policies and procedures.
• Knowledge of eBilling, collections, and invoice processing procedures.
  Ability to perform basic analysis and calculate key financial metrics.
  Proficiency in Excel and Microsoft Office applicationsExcellent communication skills, both written and verbal.
  Knowledge of e-billing vendor software.
  Advanced skills with eBilling.
• Aderant and BillBlast experience preferred.
• Preferred experience with service industry billing and collections software and document management systems Professional oral and written communications skills.
  Attention to detail and accuracy in all day-to-day activities.
  Demonstrated sense of initiative to proactively identify problems and take action to remediate.
  Willingness and ability to function as part of a team.
  Ability to prioritize and execute on a diverse range of tasks.

Wage Transparency

The pay range for this remote position varies by location. Pursuant to the applicable state and local regulations the pay range for each location is listed below. Actual compensation is contingent on relevant experience, education, skills, and other job-related factors as permitted by law. This role is also eligible for performance-based bonuses and the benefits described below. The application deadline for this position is 12/31/2026.

Ogletree is a multi-state employer. The pay ranges listed reflect compensation for the specific location identified. For roles performed in locations not listed, compensation will be determined based on the applicable location for the position.

• California: Pay range $76,820 and $116,574
• Colorado: Pay range $81,682 and $105,706
• Connecticut: Pay range $81,682 and $110,854
• Illinois: Pay range $85,660 and $110,854
• Jersey City, New Jersey: Pay range $90,080 and $116,574
• Nevada: Pay range $74,433 and $96,325
• Maryland: Pay range $76,820 and $99,414
• Massachusetts: Pay range $90,080 and $116,574
• Minnesota: Pay range $76,820 and $99,414
• New Jersey: Pay range $90,080 and $116,574
• New York City, New York: Pay range $90,080 and $116,574
• New York State: Pay range $74,433 and $116,574
• Ohio: Pay range $74,433 and $96,325
• Rhode Island: Pay range $74,433 and $96,325
• Washington, D.C.: Pay range $85,660 and $110,854
• Washington (State): Pay range $85,660 and $110,854

Benefits

Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental & Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Tuition Reimbursement and an Employee Assistance Program.

Contact Information

If you have questions, please e-mail Libby Naikelis at [email protected] with "Billing Compliance Specialist" in the subject line. Please note, applications submitted via e-mail will not be considered.