Bid Manager

Position Title: Bid Manager

Location: 633 3rd Ave, New York, NY 10017 

Reports to: Director of Opportunity Management

Compensation: $90,000 - $108,000/Yr (based on experience and qualifications)

Reporting to the Director of Opportunity Management, the Bid Manager leads and coordinates assigned pursuits from qualification through submission, award and mobilization readiness. The role acts as the day-to-day project manager for strategic opportunities, ensuring workstreams are engaged at the appropriate stage, governance requirements are met, risks are managed and delivery remains on track.

The Bid Manager owns pursuit planning, orchestration, governance and submission readiness. Proposal writing, solution architecture, proposition development and capture content remain with the Bid & Proposal Centre of Excellence.

Key Responsibilities

Lead assigned pursuits through qualification, planning, submission and mobilization readiness. Maintain an integrated plan and provide disciplined day-to-day control of scope, milestones, dependencies and deliverables.

• Develop and maintain the pursuit plan, bid schedule, critical path and review timetable.

• Coordinate PQQ, SQ, tender, dialogue and BAFO activity where applicable.

• Assign and track workstream deliverables, owners and deadlines.

• Maintain a current view of pursuit status and provide concise progress reporting.

• Escalate delivery barriers, capacity issues and material slippage 

Coordinate the evidence and analysis required to determine whether an assigned opportunity is ready to progress. Ensure qualification recommendations are complete, balanced and supported by clear actions and conditions.

• Coordinate qualification assessments and supporting evidence.

• Gather inputs on strategic fit, customer position, delivery capability, financial feasibility and risk.

• Prepare Go/No-Go and stage-gate materials for review.

• Track conditions and actions arising from qualification decisions.

• Trigger review where material opportunity assumptions change.

Mobilize and coordinate the operational and enabling workstreams required to develop a complete and deliverable response. Ensure dependencies are understood and inputs are delivered in line with the pursuit plan.

• Coordinate Operations on service design and delivery readiness.

• Engage HR on workforce planning and organizational assumptions.

• Coordinate Technology, Estates, Quality and Governance workstreams.

• Support Finance, Commercial and Legal review activity.

• Resolve routine interdependencies and escalate unresolved ownership or capacity gaps.

Manage the governance activity for assigned pursuits and ensure opportunities do not progress without the required evidence, reviews and approvals.

• Schedule qualification, stage-gate, readiness and executive reviews.

• Coordinate review packs, risks, recommendations and decision requests.

• Maintain decisions, conditions, actions, owners and deadlines.

• Monitor closure of governance actions and approval conditions.

• Maintain an auditable record of key reviews and decisions.

Coordinate the operational delivery of compliant submissions while maintaining clear separation from the Bid & Proposal Centre of Excellence, which owns proposition and proposal content.

• Maintain the submission plan, compliance matrix and requirements schedule.

• Coordinate contributor inputs, mandatory evidence, declarations and attachments.

• Manage document status, approvals and final readiness activities.

• Confirm functional assurance reviews and authorizations are complete.

• Coordinate authorized submission and retain the final audit trail.

Maintain active control of risks, issues, assumptions and dependencies affecting the pursuit. Drive timely mitigation and escalation to protect delivery and submission deadlines.

• Maintain risk, issue, assumption and dependency logs.

• Assess impact, ownership and mitigation actions.

• Track critical dependencies and external deadlines.

• Escalate matters requiring Director or executive intervention.

• Ensure material risks are reflected in governance and readiness reviews.

Create an organized and accountable pursuit team with clear communication and delivery expectations. Maintain effective relationships across contributors, leaders and specialist functions.

• Establish the meeting cadence, team structure and communication arrangements.

• Clarify workstream responsibilities, deliverables and deadlines.

• Provide regular status and exception updates.

• Facilitate resolution of competing priorities and delivery conflicts.

Lead the mobilization and implementation of awarded opportunities, translating the project plan developed during the bid into a controlled, executable delivery plan. Ensure implementation is completed on time, within agreed parameters and in line with all contractual commitments, funder deadlines, milestones, gateways and readiness requirements.