Aviva

AVP, Assistant Corporate Secretary

Aviva • $125K — $150K *
Toronto, ON M3C 0E3In-Person
Legal & Accounting
5 - 7 years of experience
Today
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Job Overview by Ladders

Qualifications

  • 7+ years of corporate governance or legal experience, preferably in-house or with a private firm.
  • JD or LLB degree or equivalent educational background; Senior Law Clerk designation is also acceptable.
  • Strong stakeholder management experience, particularly with Board members and executives.
  • Deep understanding of corporate governance principles and legal regulations.
  • Proficiency in using Board portal technologies, such as Diligent.
  • Demonstrated precision in preparing governance documents like minutes and resolutions.
  • Ability to handle sensitive information with sound judgment and discretion.
  • Flexibility to work outside regular hours to accommodate Board meetings and deadlines.
  • Self-starter with excellent organization skills and leadership capabilities.

Responsibilities

  • Plan, coordinate, and execute Board and Committee meetings, including preparation of materials.
  • Collaborate with senior leaders and stakeholders for timely delivery of governance documents.
  • Maintain compliance with corporate governance processes and legal requirements.
  • Oversee the management of Board and corporate records using governance systems like SharePoint.
  • Facilitate director onboarding and ongoing governance education.
  • Lead governance initiatives for designated subsidiaries as their Corporate Secretary.
  • Provide strategic advice on corporate governance matters to executives and Boards.

Benefits

  • Compelling rewards package including base pay and bonuses.
  • Hybrid work model offering flexibility.
  • Career development and support for professional education.
  • Competitive vacation package with options for additional days off.
  • Involvement in employee programs promoting diversity and inclusion.
  • Wellness programs focusing on mental and physical health.
  • Discounts on home and auto insurance.
Full Job Description
The Opportunity

Join Aviva Canada's Corporate Secretary team and play an important role in supporting effective governance across the organization.

As an AVP,Assistant Corporate Secretary, you'll work closely with the Corporate Secretary, Board of Directors, Executive Team and senior business leaders to help ensure the smooth operation of Board and Committee activities. You'll provide governance expertise, manage critical corporate processes and help maintain the highest standards of corporate governance.

This is an opportunity to gain unique exposure to executive leadership, contribute to strategic initiatives and play a key role in supporting Aviva Canada's governance framework.

What you'll do:
  • Support the planning, coordination and execution of Board of Directors and Board Committee meetings, including agendas, meeting materials, resolutions and minutes.
  • Partner with senior leaders, executives and external stakeholders to ensure the timely preparation and delivery of governance materials.
  • Maintain Board governance processes and help ensure compliance with applicable regulatory, legal and corporate requirements.
  • Manage Board and Corporate records, documentation and governance systems, including Diligent and SharePoint.
  • Support director onboarding, orientation, education and ongoing governance activities to help ensure directors effectively discharge their statutory duties.
  • Assist with governance approvals and sign-offs for transactions requiring Board or Group authorization.
  • Lead the governance and administration of Boards for designated subsidiaries, acting as their Corporate Secretary.
  • Manage and lead on individual corporate governance initiatives for the team.
  • Collaborate with business partners to support corporate governance, delegated authority and compliance processes.
  • Provide advice to the business, Executive Team and Boards on the implications of corporate governance matters.
  • Lead the research and analysis of emerging or complex corporate governance issues and prepare related materials and recommendations for the business and relevant Boards.
  • Oversee corporate filings, licensing activities and regulatory correspondence.
  • Assist with corporate transactions, reorganizations and other legal and governance initiatives, including special projects.


What you'll bring:
  • 7+ years of corporate governance, corporate secretarial or related legal experience gained in-house or within private practice.
  • JD or LLB, or an equivalent combination of education and experience. Senior Law Clerk designation or experienced governance professionals will also be considered.
  • Strong stakeholder management and engagement experience at all levels, particularly with the Board of Directors, Executives and Senior Management.
  • Strong knowledge of corporate governance principles and regulatory requirements.
  • Strong experience using Board portal technology such as Diligent.
  • Demonstrated experience preparing minutes, resolutions and other governance documents with a high degree of accuracy and attention to detail.
  • Sound judgment, discretion and experience handling confidential and sensitive information.
  • Flexibility to work outside regular business hours, when required, to support Board of Directors and Board Committee meetings and meet time-sensitive deadlines.
  • Self-motivated and highly organized with a proven track-record of taking ownership and responsibility, with the ability to lead and coach more junior members of a team.
  • Proficiency with Microsoft Office (Word, Excel, PowerPoint).
  • Comfortable adopting new technologies, including AI-enabled tools, to improve the efficiency and effectiveness of governance processes.


What makes you stand out:
  • Experience in subsidiary governance.
  • Experience supporting a federally regulated financial institution or insurance organization.
  • Knowledge of the Insurance Companies Act, OSFI Corporate Governance Guidelines and Board governance best practices.
  • Previous people leadership experience.


What you'll get:
  • Compelling rewards package including base compensation, eligibility for annual bonus, retirement savings, share plan, health benefits, personal wellness, and volunteer opportunities.
  • Hybrid flexible work model.
  • Outstanding career development opportunities.
  • We'll support your professional development education.
  • Competitive vacation package with the option to purchase 5 extra days off per year.
  • Employee-driven programs focused on gender, LGBTQ+, origins, diversity, and inclusion.
  • Corporate wellness programs to support our employees' physical and mental health.
  • Employee discount on home and auto insurance (where applicable).


This job advertisement is for an existing vacancy which has been posted both internally & externally.

Aviva Canada may use AI (Artificial Intelligence) tools to assist us throughout the recruitment process to screen, assess or select applicants for a position.

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About Aviva

Natural health retailer and resource. Aviva promotes a holistic approach to your health and well-being through proper nutrition and a healthy, natural lifestyle. Aviva operates a retail store in Winnipeg, MB Canada and serves customers across Canada and around the world through www.avivahealth.com. Everything for healthy living.

Aviva Careers

Joining Aviva presents a prime opportunity to be part of a team that values leadership, innovation, and diversity in the workplace. Aviva, a leading insurance and financial services company, offers a variety of job opportunities that cater to a range of skills and professional interests, making it an ideal place for career growth and development.

Explore Job Opportunities

Aviva is actively hiring and continuously seeks passionate, creative, and solution-driven team players. Search open positions that match individual skills and interests in areas ranging from finance to technology. Each position at Aviva offers the chance to work with a global team that drives industry-leading solutions.

Experience Professional Growth

Aviva is committed to the professional growth of its employees. The company offers unmatched training, development, and certification support, allowing every team member to reach their full potential. Leadership and diversity training are integral parts of Aviva's commitment to fostering an inclusive environment.

Internship Programs

Start a career at Aviva with an internship that offers real-world experience and networking opportunities. Aviva's internships provide a robust platform for learning and applying practical skills in a dynamic setting, preparing interns for full-time positions within the company.

Benefits and Culture

Aviva is renowned for its employee benefits and positive company culture. The company prioritizes the well-being and satisfaction of its team, offering comprehensive benefits that enhance both personal and professional life. Aviva's culture is built on a foundation of respect for diversity and an ongoing commitment to inclusion.

Innovation and Networking

At Aviva, innovation is at the core of all operations. Employees are encouraged to lead transformation projects and introduce new strategies that drive growth and efficiency. Networking within Aviva provides connections to industry leaders and peers who are equally eager to share insights and collaborate on projects.

Career Advancement

Aviva believes in nurturing talent and providing employees with opportunities for advancement. Whether through promotions, cross-departmental moves, or leadership roles, team members have numerous paths to elevate their careers.

Join the Aviva Team

Interested candidates are encouraged to apply. Prepare a resume, practice for the interview, and explore the exciting employment and career opportunities at Aviva. Personalize job alerts to stay informed about the latest news and positions that align with career preferences and skills.

Stay Connected with Aviva Careers

Keep up to date with career tips, insider perspectives, and industry-leading insights—all from the professionals who are part of Aviva. Explore what it means to work at a company where innovation, leadership, and diversity are valued above all.

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Learn more about Aviva
Size
28,596 employees
Industry
Finance & Insurance
NASDAQ
AVVIY
* Ladders Estimates

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