The Opportunity Reporting to the Senior Director, Prospect Development, the
Associate Director of Development, Special Projects will be responsible to coordinate the Prospect Management System. This role will analyze fundraising portfolios and pipelines to assess capacity alignment, coverage gaps, prospect movement, and overall health, using data modeling and screening results, and internal & external datasets. They will also provide advice to the Senior Director and the Prospect Development team on findings to support the delivery of new prospects to support optimizing all fundraising portfolios; and directs - through day-to-day prospect management activities - the movement of prospects to portfolios to better align prospects with fundraising projects.
Key Responsibilities: - Receives, analyzes and makes decisions on Prospect Management requests submitted to the department; and makes the necessary adjustments and approvals in our database regarding prospect assignments and their status in the database.
- Partners with frontline fundraisers to optimize portfolios by prioritizing high-value prospects and recommending strategic additions, removals, and reassignments aligned with capacity, inclination, and fundraising stage.
- Provides data-driven recommendations to support strategic prospect assignment and reassignment, ensuring effective alignment between prospect capacity and fundraiser portfolios.
- Develops and maintains prospect pipeline analytics that track giving, activity, and movement across our major gift stages.
- Consults on prospect intelligence dashboards and reporting tools to support analysis of prospect distribution, capacity alignment, pipeline growth, and fundraising performance.
- Champions strategic, high-integrity use of prospect data, incorporating emerging philanthropic trends, leveraging external data sources, assessing data reliability, and promoting best practices through database training and guidance.
- Drives data and process improvements to strengthen data organization, accessibility, and use in support of evolving fundraising objectives.
- Supports long-term strategic initiatives such as campaign planning, goal setting, pipeline integrity, and fundraising projections through collaboration and analysis.
- Translates complex data into clear insights and recommendations.
Qualifications To help us learn more about you, please provide a cover letter and resume describing how you meet the following required qualifications:
- Post-secondary degree in a relevant discipline;
- Three (3) to five (5) years' experience of progressively responsible fundraising and development management experience preferably in an educational environment.
- Proven experience in prospect management systems and monitoring advancement pipeline activities; and recommending actions to help ensure the flow of prospects is successfully moving towards cultivation is a strong asset.
- Well-developed expertise in identifying and recommending targeted engagement pathways-such as solicitations, events, and volunteer roles-to advance TMU prospect pipelines and support institutional goals.
- Expert relationship builder and speaker with a track record of guiding teams in donor/prospect pipeline and database workflows.
- Demonstrated ability to develop and maintain effective working relationships with internal stakeholders at all levels.
- Expertise in database administration, governance, and standardizing team workflows.
- Strong persuasive writing skills, specifically in the area of report writing; Demonstrated analytical and research skills to review and analyze and develop complex proposals and reports;
- A commitment to ongoing learning and implementing of initiatives centring equity and inclusion; Proficiency using: Google Workspace and applications (Gmail, Calendar, Drive, Meet, Docs, Sheets and Slides) and a Windows based database, CRM and Zoom.
- Working knowledge of complex information systems, prospect tracking, research, charitable giving laws, basic financial planning and deferred giving programs.
Leadership Competencies Leaders at TMU are required to demonstrate the following Leadership Competencies:
- Acts with Integrity: Demonstrates behaviors aligned with high ethical standards and personal integrity and acts in accordance with TMU values.
- Builds Relationships of Trust & Collaboration: Actively builds a culture of trust and fosters meaningful relationships.
- Leads Inclusively: Creates an inclusive environment where everyone is respected, recognized, empowered to achieve their potential, and valued for their differences.
- Demonstrates Organizational Acumen: Understands and respectfully navigates complex internal and external environments using sound judgment, diplomacy, and tact.
- Drives Vision & Results: Creates and implements a vision grounded in sound decision-making to achieve desired outcomes.
Additional Information (MAC) Position Number(s) 20003301
Reports To Senior Director, Prospect Development
Department University Advancement
Employee Group MAC
Vacancy Type Term
This is a new vacancy.
Work Location Hybrid
Start Date ASAP
End Date One year from start date
Hours of Work 36.25
Grade C51
Salary Scale $78,550 - $125,475
Hiring Salary Range 78,550 - $102,012
TA Specialist -
Posting Date October 19, 2026
Application Close Date October 29, 2026
- Equivalent experience or a combination of equivalent experience and education may be accepted in place of education.
- As part of the selection process, candidates may be required to complete an occupational assessment.
- Applications will only be accepted online through Toronto Metropolitan University's career site.
- We will provide an accessible experience for applicants, students, employees, and members of the Toronto Metropolitan University community. We are committed to providing an inclusive and barrier-free work environment, starting with the recruitment process. If you have restrictions that need to be accommodated to fully participate in any phase of the recruitment process, please submit your request through the AskHR webform . All information received in relation to accommodation will be kept confidential.
