Posting DetailsPosition Information
Position Title Associate Director, Financial Aid Systems
Category Administrative
Position Number A99794
Posting Number S0001397
Location Hybrid - Chicago/Schaumburg
Open Date 09/17/2026
Close DateOpen Until Filled? Yes
Job Type Full-Time
Working HoursPosition Summary Roosevelt University Financial Aid Services is seeking an Associate Director of Financial Aid Systems within the Office of Financial Aid Services. The Office of Financial Aid Services administers financial aid for Roosevelt University's undergraduate, graduate, and doctoral students and plays a critical role in supporting student access, success, and institutional enrollment goals.
The Associate Director of Financial Aid Systems is responsible for the hands-on administration and continuous improvement of the University's Banner Financial Aid module and related financial aid technologies. This position serves as the lead technical expert for Banner Financial Aid and manages system setup, configuration, upgrades, testing, troubleshooting, integrations, reporting, and compliance-related processes.
The Associate Director works collaboratively with Financial Aid, Enrollment Management, Information Technology, Student Accounts, and external agencies to ensure accurate financial aid processing, data integrity, regulatory compliance, and efficient system performance. The role also leads reporting and analytics efforts, develops process automation solutions, and drives technology enhancements that improve service delivery, support enrollment objectives, and strengthen the student experience.
This position may be based at either Roosevelt University's Chicago or Schaumburg campus. It is a hybrid position, requiring on-campus presence a minimum of three days per week.
Please note that remote work is possible in the following states:- AZ
- CA
- IL
- IN
- FL
- MN
- NC
- NE
- NY
- SC
- SD
- WA
- WI
The salary range for this position is $85,000-$88,000
Knowledge, Skills and Abilities Required - Bachelor's degree.
- Minimum of five years of experience administering or supporting Ellucian Banner
- Experience with databases, reporting tools, and emerging technologies within higher education.
Years of Experience Required 5
Required Education Bachelor's Degree
Certification/Licensure RequiredMinimum Qualifications Please see Knowledge, Skills and Abilities Required section.
Preferred Qualifications - Understanding of data governance, data definitions, classifications, and sensitivity of information.
- Demonstrated project management skills, including experience supporting system implementations, conversions, or major upgrades.
- Strong analytical skills with a demonstrated commitment to data integrity and validation in complex systems.
- Excellent verbal and written communication skills, with a strong customer service orientation and experience working with diverse stakeholders.
- Programming and data integration experience.
- Experience providing administrative or programmatic support within an enrollment, financial aid, or student services context
Equipment Operated Office equipment (desktop computer, laptop, office copier/printer
Working Conditions Normal climate-controlled office environment is provided. Job is largely sedentary, but there is a need to move about the office and buildings frequently.
Priority Application InstructionsDepartmental Contact InformationEssential Job Functions
Duty and Responsibility Financial Aid Systems Leadership & Strategy:- Provides oversight and leadership for the financial aid management system, ensuring alignment with institutional priorities and enrollment strategies.
- Serves as Financial Aid Functional Lead, acting as liaison with Roosevelt's Information Technology team and primary point of contact for financial aid systems processes, data, and reporting for external departments.
- Leads planning for the Ellucian Banner financial aid roadmap, including monitoring, testing, reporting, and coordination of software updates and upgrades.
- Collaborates with enrollment management leadership and systems leads in other enrollment units to align financial aid technology with broader university objectives.
Percentage Of Time 35
Duty and Responsibility Data, Reporting & Compliance: - Develops data-driven insights and ensures accurate financial aid reporting for federal, state, and institutional compliance.
- Manages creation of reports and survey data by developing queries, producing reports for financial aid staff and administrative offices, and ensuring data integrity for federal, state, institutional, and audit reporting.
- Serves as a key resource for internal and external auditors by ensuring accuracy, consistency, and reliability of reported data.
Percentage Of Time 25
Duty and Responsibility Technology Optimization, Automation & Process Improvement: - Utilizes technology to enhance packaging, awarding, and student communications, optimizing system capabilities to improve efficiency and the student experience.
- Implements and supports automation strategies that streamline financial aid workflows and reduce manual processing.
- Directs system upgrades and process improvements to ensure seamless integration with campus technology and operational continuity.
Percentage Of Time 20
Duty and Responsibility Technology Optimization, Automation & Process Improvement:• Utilizes technology to enhance packaging, awarding, and student communications, optimizing system capabilities to improve efficiency and the student experience.
• Implements and supports automation strategies that streamline financial aid workflows and reduce manual processing.
• Directs system upgrades and process improvements to ensure seamless integration with campus technology and operational continuity.
Percentage Of Time 20
Duty and Responsibility New Initiatives & Innovation:- Leads planning and implementation of new technology initiatives that enhance financial aid processing, service delivery, and regulatory compliance.
- Coordinates enhancements to online functionality and evaluates emerging tools to improve service and operational effectiveness.
Percentage Of Time 10
Duty and Responsibility Training, Support & Cross-
Campus Collaboration:- Provides training and guidance to financial aid staff on system usage and best practices.
- Proactively builds and maintains strong working relationships across the University to support continuous improvement of financial aid systems and programs.
**All responsibilities are carried out in accordance with the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards. This description is not intended to be an exhaustive list of duties; other responsibilities logically associated with the position may be assigned.
Percentage Of Time 10
