THE ROLEZeta Global is seeking an organized, resourceful Associate to support the Vice President of Corporate Affairs across government affairs, executive initiatives, major events, business development, and special projects.
This role combines research, writing, project coordination, and hands-on execution. You might prepare a briefing for a government meeting, coordinate vendors for a major conference, organize an executive dinner, or follow up on a new business opportunity. The position also includes support for the CEO's selected special projects.
The ideal candidate brings strong judgment, attention to detail, discretion, and a willingness to handle both substantive projects and the practical details that make them successful.
Key responsibilitiesProject coordination and executive support- Track assignments, deadlines, outstanding decisions, and next steps across multiple projects; proactively follow up to keep work moving.
- Prepare executive and company research, meeting briefs, presentations, correspondence, and talking points.
- Participate in selected meetings, capture action items, and coordinate follow-through with internal teams and external contacts.
- Take ownership of defined assignments, research solutions, and flag issues requiring guidance or a decision.
Events and executive hospitality- Support planning and execution for Zeta Live, CES, Cannes, POSSIBLE, town halls, senior leadership summits, and Sales Kickoff.
- Coordinate vendor communications, obtain proposals, track budgets and invoices, and maintain planning timelines.
- Organize executive and client dinners, including venue research, reservations, guest lists, seating, and hospitality arrangements.
- Assist with event logistics, materials, and on-site execution, resolving routine issues and escalating significant decisions.
Government affairs and business development- Research relevant policy developments, government stakeholders, agencies, and potential business opportunities.
- Help prepare briefing materials, stakeholder correspondence, meeting agendas, and outreach materials.
- Coordinate meetings and follow-up supporting government relationships, advocacy initiatives, and federal business development.
- Provide administrative and project support for Zeta PAC activities in coordination with the appropriate internal teams.
Special projects and outside interests- Support selected CEO initiatives through research, meeting preparation, and follow-up.
- Handle select requests and logistics, including purchasing, shipments, vendor sourcing, and other assignments requiring discretion and resourcefulness.
Qualifications- Approximately two to three years of relevant experience in corporate affairs, government, consulting, executive support, events, business operations, or a similarly demanding environment.
- Strong writing and research skills, with the ability to turn information into clear, concise materials.
- Excellent organization and follow-through; comfortable managing multiple assignments as priorities change.
- Sound judgment and discretion when handling confidential business and personal information.
- Comfortable communicating professionally with senior executives, government offices, vendors, and other external stakeholders.
- Proficiency with Microsoft Office, including PowerPoint and Excel.
- Willingness to travel and provide occasional evening or weekend support around events and time-sensitive projects.
What success looks likeProjects stay organized, materials are accurate and prepared on time, and commitments receive consistent follow-up. As you learn the business and working relationships, you take on greater responsibility for completing assignments independently and anticipating what needs to happen next.
BENEFITS & PERKS- Unlimited PTO
- Excellent medical, dental, and vision coverage
- Employee Equity
- Employee Discounts, Virtual Wellness Classes, and Pet Insurance And more!!
SALARY RANGEThe total compensation range for this role is $85,000 - $120,000, depending on location and experience.
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