Assistant to the Office of Instruction and innovation SY26-27

The Needham Public School district is seeking qualified applicants for a full-time Assistant to the Office of Instruction and Innovation position. The Assistant to the Office of Instruction and Innovation will provide support to the Assistant Superintendent of Instruction and Innovation and other curriculum leaders with programmatic and financial operations of the department. This position provides administrative support, including general communications for the department, scheduling and preparation for committee and department meetings, coordination of professional development, in-district procedures, contracts, coordination, and payment of vendors.

The Assistant to the Office of Instruction and Innovation is the primary point of contact for all internal and external communications pertaining to the department and manages and coordinates various district procedures, including preparation of contracts and communication for K-12 curriculum projects, preparation and translation of elementary progress reports, and coordinating the district mailing of student reports to parents. This position also assists with developing and monitoring the program's operating budget, manages the procurement and distribution of curriculum materials, supports special revenue (grants) accounts, and acts as the liaison between the Office of Instruction and Innovation and all other departments in the district.

The ideal candidate will be outstanding with people and processes and have the ability to manage multiple projects without missing deadlines. The successful candidate will be able to manage multiple and demanding requests and have a calming presence. The Assistant to the Office of Instruction and Innovation will be an exceptional communicator and writer, can manipulate data sources to support presentations, and is comfortable with various technology applications and social media. The successful candidate will have the ability to:

• Collaborate with Assistant Superintendent of Instruction and Innovation and Curriculum Administrators to update curriculum communication documents (e.g. curriculum summaries, newsletters, parent brochures, report cards, report card guidelines, elementary staff list, etc.)
• Coordinates professional development setup, procedures, conference registrations, and contracts, and payment of vendors
• Develops, publishes, and distributes the curriculum calendar by calculating elementary term dates, testing windows, and parent conference dates.
• Oversees administrative and instructional data systems to ensure accuracy, compliance, and smooth office operations.
• Analyzes and reports district data and academic outcomes related to instructional programs.
• Manages department budgets and coordinates equitable distribution of educational resources across district schools.
• Supports and coordinates district-wide instructional initiatives and projects using project management and design thinking methodologies.
• Maintains the department website, publishing timely updates, announcements, and program resources for staff and the community.
• Provides support to the K-8 Literacy Coordinator and the K-5 Math Coordinator for the Summer Bridge program.
• Performs other duties as assigned.

Skills and Qualifications:

• A Bachelor's degree from an accredited college or university preferred
• Communicates clearly and professionally in both speech and writing
• Has experience in K-12 education or a similar field, ideally in a position supporting school or district leadership
• Comfortable working with databases, Google Suite tools (Docs, Sheets, Slides) Microsoft Office, Google Suite Tools, FileMaker Pro, PowerSchool, Zoom phone systems or similar software applications.
• Willingness to learn new technologies to support efficient workflows, including generative A.I., Canvas LMS, etc.
• Juggles multiple responsibilities and adapts to change
• Works collaboratively with various Town and School officials and staff and community partners
• Maintains and improves organizational systems; identifies opportunities for improvement and innovation.
• Creates a warm and welcoming environment for all staff, students, families, and visitors
• Safeguards confidential information related to staff and student information, and contract negotiations.
• Demonstrates a commitment to celebrating diversity and pursuing equity

Minimum Qualifications and Standards Required:

Must be physically able to operate a variety of automated office machines and equipment, including a computer(macOS) and basic office equipment. Must be able to exert up to five pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects. Must be able to lift/carry weights of five to ten pounds. Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time.

Compensation and Benefits:

Please review this page to learn more about employee compensation and benefits.

Salary is determined by experience, ranging from $80,376- $91,905.

FLSA: Exempt