Full Job Description
The office of Fiscal Management (OFM) is responsible for processing all payments for all other-than-personal services expenses for the Department of Health and Mental Hygiene (DOHMH) and the Office of the Chief Medical Examiner. The unit processes over 2,000 invoices a month Which are received from vendors and providers of essential services Hiring a qualified Assistant Director for the reporting unit is essential for improving coordination, ensuring accuracy and timeliness of reports, in addition to maintaining compliance with regulatory standards. The supervisor provides oversight, identifies process inefficiencies, and enhances team development through training and mentorship, fostering accountability and productivity.
Duties will include but not be limited to:
-Assists the unit Director in managing the orderly flow of unit operations and ensures that all fiscal activities are performed accurately, efficiently, and timely across financial systems.
-Assist with the reviewing of contract payments during peak periods, instances of staff shortages and to eliminate backlogs.
-Assigns and oversees special projects within the unit and ensures that assignments are completed timely and in accordance with applicable rules, regulations, and policies.
-Prepares expense adjustments in FMS to correct prior miscoded payments and creates DRMs in FMS to expedite payments and avoid interest charges and penalties.
-Conducts trainings, as needed or upon request, for division staff on invoice processing procedures to improve efficiency, compliance, and accuracy.
-Conducts periodic audits of payments to confirm that amounts claimed are accurate and consistent with contract terms.
- Loan Forgiveness: As a prospective employee of the City of New York, you may be eligible for federal/state loan forgiveness and repayment assistance programs that lessen your payments or even fully forgive your full balance. For more information, please visit the U.S. Department of Education's website (https://studentaid.gov/pslf/)
- Benefits: City employees are entitled to unmatched benefits such as:
o a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment.
o additional health, fitness, and financial benefits may be available based on the position's associated union/benefit fund.
o a public sector defined benefit pension plan with steady monthly payments in retirement.
o a tax-deferred savings program and
o a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.
- Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.
- Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.
ADMINISTRATIVE ACCOUNTANT (NON - 1000B
Qualifications
1. A baccalaureate degree from an accredited college including or supplemented by 24 credits in accounting, including one course each in advanced accounting, auditing, and cost accounting and four years of satisfactory full-time professional accounting or auditing experience, at least 18 months of which must have been in an administrative, managerial, or executive capacity or supervising a staff performing accounting or auditing work; or
2. A valid New York State Certified Public Accountant license and at least 18 months of satisfactory full-time professional accounting or auditing experience in an administrative, managerial or executive capacity or supervising a staff performing accounting or auditing work.
