Essential ResponsibilitiesReporting to the Controller, the Assistant Controller supports the day-to-day operations of the accounting function, applying proper accounting treatment, maintaining appropriate internal controls, and assisting with financial reporting across the organization. The Assistant Controller also provides direct supervision of accounting staff and serves as a key resource for internal partners on accounting and finance matters.
The specific responsibilities for this position include, but are not limited to:
- Preparing and reviewing general ledger entries and reconciliations as part of the monthly close process, including revenue streams, investments, fixed assets, and prepaids, and preparing monthly financial reporting packages prior to Controller review to identify questionable results and areas of risk.
- Serving as an active partner in the annual budgeting and forecasting process, providing analysis, identifying areas for improvement, and engaging directly with budget owners as a collaborative resource.
- Overseeing the accounts payable process, including vendor maintenance, weekly payment processing, and 1099 reporting.
- Assisting the Controller with preparation of audit and tax filings, as well as other internal and external reporting requirements.
- Supporting grant reporting and ensuring accurate accounting treatment for restricted and unrestricted funds, including monthly review of temporarily restricted gifts and coordination with the Development team on net asset releases and funding opportunities.
- Communicating with banking and investment partners regarding wires and other transactions on behalf of the finance team.
- Supervising and developing accounting staff, providing day-to-day guidance, review, and support, and leading staff training on expense management systems including Concur.
- Serving as a resource for internal staff on expense coding, budget questions, and other accounting and finance matters.
- Interfacing with the organization's payroll provider on payroll processing, employee setup, and exception resolution, maintaining a high level of review and responsiveness on payroll-related matters.
- Performing special projects and supporting other functions of the accounting and finance department as needed.
Knowledge, Skills, and AbilitiesThe qualified candidate will possess:
- Bachelor's degree in accounting or a related field; CPA or CPA candidate preferred.
- Minimum of five years of progressive accounting experience, preferably in a nonprofit environment.
- Sound knowledge of accounting principles, standards, and regulations, particularly nonprofit fund and grant accounting.
- Experience with Blackbaud/Financial Edge, Concur, and Centage/Planning Maestro preferred.
- Advanced proficiency in Microsoft Excel and strong technical aptitude for accounting systems.
- Commitment to the mission, values, and vision of the George W. Bush Presidential Center.
Additionally, the candidate will:
- Demonstrate exceptional judgment and discretion with the highest level of integrity and confidentiality.
- Possess strong attention to detail with the ability to manage multiple priorities and meet deadlines consistently.
- Communicate effectively with internal partners and external stakeholders in both written and verbal formats.
Physical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must occasionally lift and/or move up to 15 pounds. While performing the duties of this job, the employee is frequently required to sit stationary at a desk and use computer equipment.
Position: Assistant Controller
FLSA Status: Exempt
Reports to: Controller
Department: Finance and Operations
