Job SummaryThe Assistant Controller supports the Controller in overseeing accounting operations, including payroll, accounts receivable, accounts payable, and corporate accounting. This role ensures accurate financial reporting and compliance with regulations while assisting with audits, budgets, and financial analysis. The Assistant Controller embodies Home of Guiding Hands' core values by fostering innovation, promoting collaboration, upholding accountability, demonstrating respect, and practicing empathy in all financial operations.
Tasks, Duties, and ResponsibilitiesAccounting & Financial Operations:- Coordinate and manage the monthly, quarterly, and year-end financial close processes, ensuring all required entries, reconciliations, and supporting schedules are completed accurately and timely.
- Prepare and review journal entries, accruals, allocations, account reconciliations, and other general ledger activity.
- Review financial transactions for accuracy, completeness, proper authorization, appropriate account coding, and correct period recognition.
- Oversee accounts payable, accounts receivable, payroll accounting, cash receipts, and banking activities.
- Review work prepared by the Staff Accountant and other assigned Finance personnel, including journal entries, reconciliations, schedules, and transaction support.
- Prepare and analyze monthly, quarterly, and annual financial statements and management reports.
- Ensure subsidiary records, reconciliations, and supporting schedules agree to the general ledger.
- Analyze budget-to-actual results, account activity, and significant financial variances, and communicate findings to the Controller.
- Support cash management activities, including bank reconciliations, monitoring cash balances, and preparing cash-flow analyses and forecasts.
- Maintain accurate and complete financial records and supporting documentation in accordance with organizational policies and record-retention requirements.
- Identify and resolve accounting discrepancies and escalate significant financial or control issues to the Controller.
Financial Systems, Controls, and Process Improvement:- Assist in developing, implementing, documenting, and maintaining accounting policies, procedures, and financial reporting practices.
- Evaluate accounting workflows and recommend improvements to increase accuracy, efficiency, timeliness, and internal control.
- Support the effective use of Microsoft Dynamics GP, Management Reporter, Paycom, Excel, and other financial systems.
- Maintain appropriate segregation of duties and assist in reviewing system access, approval workflows, and financial controls.
- Ensure accounting procedures and critical Finance Department processes are documented and kept current.
- Coordinate with vendors, banks, funding agencies, auditors, and other external parties as needed.
- Participate in financial system implementations, upgrades, testing, and process
- Identify financial reporting or system issues, research possible solutions, and communicate recommendations to the Controller.
Staff Supervision & Training:- Directly supervise, train, and support the Staff Accountant and other assigned Finance Department personnel.
- Assign work, establish priorities and deadlines, and monitor the timely completion of accounting responsibilities.
- Review journal entries, account reconciliations, schedules, reports, and other work prepared by accounting staff for accuracy and completeness.
- Provide ongoing coaching, technical guidance, and constructive feedback to support employee development and performance.
- Conduct performance evaluations and address performance concerns in coordination with the Controller and Human Resources.
- Ensure accounting staff are appropriately cross-trained and that backup coverage is maintained for critical Finance Department functions.
- Promote accountability, collaboration, accuracy, and timely communication within the Finance team.
Other Duties:- Serve as the Controller's primary operational backup and assist in maintaining continuity of Finance Department operations during absences, vacancies, or peak workload
- Participate in special projects, financial analyses, system implementations, and organizational initiatives as assigned.
- Provide financial support and guidance to department leaders and other internal stakeholders as needed.
- Perform other duties and responsibilities as assigned by the
Knowledge, Skills, and Education:- Bachelor's degree in Accounting, Finance, Business Administration, or a related field
- Minimum of five years of progressively responsible accounting experience, including general ledger accounting, month-end close, account reconciliations, and financial
- At least two years of supervisory, lead, or accounting team management experience
- Experience preparing audit schedules and working directly with external auditors
- Experience in nonprofit, healthcare, social services, or government-funded accounting strongly preferred.
- Strong knowledge of generally accepted accounting principles, internal controls, financial reporting, and account reconciliation practices.
- Advanced proficiency in Microsoft Excel, including formulas, pivot tables, data analysis, and reconciliation tools.
- Experience with Microsoft Dynamics GP and Management Reporter
- Experience with UKG or a comparable payroll system
- Strong analytical, organizational, and problem-solving
- Ability to independently research and resolve accounting
- Ability to manage multiple priorities and meet recurring deadlines in a fast-paced
- Strong written and verbal communication skills, including the ability to explain financial information to non-financial employees.
- Ability to supervise, train, and provide constructive feedback to accounting
- Sound judgment and discretion when handling confidential employee, client, payroll, and financial information.
- Ability to identify issues, communicate concerns proactively, and recommend practical
- Ability to document accounting processes and establish effective procedures and internal controls.
Physical Requirements/Work EnvironmentThis job operates in a professional office environment. The employee requires dexterity in using a telephone, computer keyboard, mouse and calculator while sitting at a desk. The employee is frequently required to stand, walk, and sit. The employee may frequently move to interact with fellow employees and/or clients. Specific vision abilities required by this job include close vision, depth perception and the ability to adjust focus.
Electronic Visit Verification and Location Data Notice- In accordance with California and federal requirements related to Electronic Visit Verification (EVV), Home of Guiding Hands utilizes electronic timekeeping systems and/or mobile applications that may capture date, time, and location information at the point services are provided or when employees clock in and clock out. This information is collected solely for purposes related to legal compliance, payroll processing, billing verification, quality assurance, and operational oversight.
- By accepting or continuing employment with Home of Guiding Hands, or by using a company-issued device, receiving a cell phone stipend, or installing and/or using any agency-required applications on a personal device, the employee acknowledges and consents to the collection and use of this information as described above. Employees should have no expectation of privacy in connection with location data captured during working hours or while performing job-related duties.
To see all our available career opportunities please visit: https://www.guidinghands.org/careers/
