Assistant Auditor - School Finance

Job Description:

Summary:

The Assistant City Auditor for the School Department will serve as the key liaison between the City Auditor's Office and the school department, ensuring compliance with financial standards laws, and regulations. This role is crucial for maintaining accurate financial records, overseeing the processing journal entries, overseeing the creation and managing of school funds, and supporting the fiscal operations of the school department. The position will collaborate closely with school management and city staff to improve systems and streamline processes related to grants, accounts payable, and overall financial reporting.

SALARY: $106,917 - $116,831 / Annually, Commensurate with experience.
Step Salary System to be awarded annually on the anniversary date of hire and would typically start at Step 1. Please note the salary range indicated is firm.

Bargaining Unit: Governed by City of Brockton Ordinances
To view the respective collective bargaining agreement please click here.

REPORTS TO: City Auditor

SUPERVISORY RESPONSIBILITY: N/A

ESSENTIAL FUNCTIONS:

The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

• Manage the creation of funds in MUNIS (the district's accounting system) for the school department using UMAS (Uniform Massachusetts Accounting System) guidance.
• Ensure that all newly created accounts are in alignment with the DESE (Department of Elementary and Secondary Education) Chart of Accounts and UMAS Chart of Accounts.
• Review and manage the processing of journal entries for the school department, ensuring they meet UMAS standards.
• Provide assistance to the school department's fiscal employees and managers regarding grants, accounts payable, and the auditor's office functions.
• Collaborate with the city's Quality Tech team to develop a streamlined grant management system to support school employees.
• Educate school staff on processes related to grants and accounts payable by creating and distributing relevant forms and posting them on the city auditor's website.
• Complete and submit Schedule 19, which shows city-side costs absorbed for school functions, on an annual basis to the school's central office and DESE.
• Act as the primary liaison and representative of the City Auditor's Office for the school department, particularly to the School CFO and central staff.
• Serve as the sole point of contact for questions and processes that require adherence to Massachusetts General Laws(MGLs) for both city and DESE standards (Chapter 40, 44, 70, 603)
• Participate in UMAS training courses and DESE School Business Manager courses to stay current with MGL laws and financial practices related to both city and school financial operations.
• Provide monthly expenditure reports to the School CFO, highlighting statutory categories that are overspent and assisting in the development of risk aversion plans.
• Provide data and reports required by external auditors as it pertains to the school department's finances.
• Work with colleagues in the City Auditor's Office to ensure that new systems meet both city and school department needs(e.g., transitioning from single purchase orders to blanket POs).
• Collaborate with the city supervisor of accounts payable to prevent duplicate payments and develop systems that enhance process efficiency.
• Assist city-side accounts payable staff in cleaning up expired vendors and developing a plan to transfer vendor management knowledge to the school department.
• Work with the Assistant City Auditor to develop and distribute 1099 documentation and vendor entry documentation for the school's accounts payable team.
• Perform other duties as required

Requirements:

QUALIFICATIONS REQUIRED AT HIRE:

Bachelor's degree in accounting, finance, public administration, or business administration required including, 3-5 years of experience in governmental finance, preferably at the local level; or any equivalent combination of education, training and experience which provides the required knowledge, skills and abilities to perform the essential functions of the job.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Strong understanding of UMAS, MGL, and DESE financial regulations
• Experience working with financial accounting systems, particularly MUNIS
• Ability to manage multiple projects and work with various departments
• Excellent communication and collaboration skills to work effectively with both city and school staff
• Ability to develop effective working relationships with department personnel, subordinates and with the general public
• Ability to express oneself clearly and concisely orally and in writing
• Ability to design financial management reports
• Excellent organizational skills
• Excellent data processing skill in the use of personal computers and financial software including word processing and spreadsheet applications
• Excellent analytical skills

Additional Information:

Comprehensive Benefits

When you embark on a career with the City of Brockton, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future. Want the specifics? Explore our Employee Benefits

Brockton Residency Preferred

Application Instructions:

To be considered for this position, please click the APPLY NOW button and follow the STEPS.

Please upload Resume and Cover Letter to be considered.

Brockton Residency Preferred