Title: AP Accountant
Location: San Francisco, CA (hybrid/onsite)
Status: Full-Time, Exempt
Pay rate: $85,000 Annually
DEPARTMENT & POSITION:
Working within the Operations Department, the Finance team is a team of 7 responsible for recording and maintaining documentation to support the organization's financial transactions, as well as implementing and maintaining an effective control environment to safeguard the organization's assets.
Under the direction of the Director of Finance and Operations and in close collaboration with finance and program staff, this individual will be responsible for ensuring vendor invoices are accurately recorded, approved, and paid in a timely manner, while adhering to internal accounting procedures and company policy. Due to the nature of FUTURES work, the organization operates in a complex accounting environment with project-based activity, multiple funding sources, subcontractors, and cross-departmental stakeholders.
Additionally, a new museum (the Courage Museum) is expected to open in 2027. We seek a seasoned AP professional who thrives in change and process excellence based on organizational growth and operational needs.
This position is based in the San Francisco headquarters.
** Due to COVID-19, FUTURES requires employees to provide proof of full vaccination. This position will be onsite at least 2 days per week based on FUTURES' current hybrid work policy.**
KEY RESPONSIBILITIES:
- Invoice processing: review, verify, and code vendor invoices using two-way, three-way matching.
- Process monthly corporate credit card reports.
- Ensure compliance with policies and procedures, along with state and federal regulations.
- Research and resolve discrepancies, coordinating with budget managers or vendors.
- Schedule payments and process weekly cash disbursements via wire, ACH, and check.
- Maintain accurate supplier records, onboard new vendors, and resolve billing inquiries or payment discrepancies.
- Process employee reimbursement files from Concur.
- Purchase Order entry and reconciliation.
- Prepare complex allocation entries each month.
- Support month-end close, including but not limited to, cash receipts and amortization of prepaid accounts.
- Assist with the year-end close, providing supporting documents and schedules for the annual audit and tax return.
- Submit Independent Contractor reports to California EDD as necessary.
- Prepare and distribute annual 1096s and 1099s.
- Other duties as assigned.
EDUCATION, EXPERIENCE & SKILLS:
- Bachelor's degree in Accounting, Finance, or a related field
- 5+ years of related work experience or 10 years of equivalent combination of education/training and work experience
- Working knowledge of GAAP
- Proficient in Microsoft Excel (VLOOKUPs, Pivot Tables etc.)
- Strong analytical skills, high attention to detail, and excellent verbal and written communication skills.
- Must have strong organizational skills, be able to manage multiple tasks, and meet deadlines efficiently
- Must demonstrate personal initiative, be adaptable, and work well in a team
- Knowledge of Blackbaud Financial Edge NXT desirable
- Nonprofit experience favored
- Working knowledge of automated AP workflow platforms, a plus
SALARY/BENEFITS:
This is a full-time exempt position. The pay rate is $85,000/annually. This salary is based on a standardized compensation structure that is transparent across the organization. Please note that the salary is non-negotiable and like all positions at FUTURES, eligible for step increases as part of our commitment to thriving wages for all staff.
FUTURES offers excellent medical, dental, and vision coverage, plus tax-advantaged Flexible Spending Arrangements for Health Care and Dependent Care. FUTURES employees can take advantage of generous sick and vacation benefits including 13 paid holidays, 3 weeks of vacation to start, 12 days of sick and safe leave per year, and an employer-contributed 401k retirement plan.
