Minimum five years of experience in administration, facilities, hospitality/catering, or office management
Demonstrated problem-solving skills with the ability to escalate issues
Strong communication skills and effective business writing
Proficient in Excel and PowerPoint, including charts and style guidelines
Ability to manage competing priorities and self-initiate tasks
Responsibilities
Assist with daily operations of corporate facilities, maintaining high standards
Set up and break down conference rooms and event spaces for various functions
Coordinate with vendors and service providers for maintenance and repairs
Meet and escort vendors and contractors to support building operations
Conduct routine inspections of office spaces to ensure readiness
Collaborate with building engineers to ensure timely service requests
Respond promptly to employee requests regarding facilities and office amenities
Maintain budget for Corporate Facilities and analyze quarterly and annually
Process vendor invoices accurately and in a timely manner
Make recommendations for employee engagement tactics
Enhance visitor experience for external guests and intra-office visits
Contribute to employee charitable giving initiatives and volunteer opportunities
Support emergency preparedness functions for the office
Engage in employee communications and engagement efforts
Benefits
Comprehensive benefits package
Flexible work arrangement
Discretionary bonus incentives
Full Job Description
Responsibilities
Based in Los Angeles, the Administrator in the Workplace Services function of Corporate Services is responsible for a key portfolio of essential services to Oaktree stakeholders. The Administrator will have a focus on employee engagement, visitor experience, and excellence in workplace services within Oaktree's new hybrid-working and agile-seating model. This professional will manage multiple projects from start to finish and must be a skilled communicator and collaborator who can partner effectively on various employee engagement and/or culture-bearing initiatives and opportunities.
Responsibilities include:
Assist with the day-to-day operation of corporate facilities, ensuring workspaces, meeting areas and common spaces are maintained to a high standard
Set-up, configure and break-down conference rooms and event spaces for meetings, training sessions, and company events
Coordinate with building management, vendors, and service providers to address maintenance requests, repairs, and facility-related issues
Meet and escort vendors, contractors and service technicians as needed to support building operations and maintenance
Conduct routine inspections of conference rooms, communal areas, and office spaces to ensure cleanliness, functionality, and readiness for employee use
Work closely with building engineers to ensure service requests are completed promptly and meet user expectations
Collaborate with the team to respond promptly to employee requests related to facilities, services, meeting room support, and office amenities
Assist in maintaining budget for the Corporate Facilities account line; complete quarterly and annual analysis as required
Review and process vendor invoices, ensuring all invoices are accurately coded, processed and paid for in a timely manner
Make recommendations for new tactics to engage employees in the framework of Oaktree's workplace strategies
Assist employees with installation and placement of small personal artwork, certificates, and diplomas
Assist in the Los Angeles office visitor experience, including those of external guests and Oaktree employee intra-office visits
Contribute to the operations of Our Communities Matter, Oaktree's employee charitable giving platform
Assist with volunteer opportunities and outreach to Oaktree employee resource groups
Contribute to the emergency preparedness function for the Los Angeles office
Contribute to a broad level of employee communications and/or employee engagement efforts, with an ability to communicate effectively in writing and in person across the company
This position requires 5 days on-site/in the office
Qualifications
Minimum five years of experience in administration, facilities, hospitality/catering, or office management
Demonstrated problem-solving skills and ability to escalate issues needing attention
Demonstrated track record of skillful communication and effective business writing
Strong proficiency in Excel skills
Strong proficiency in PowerPoint skills, including charts and applying style guidelines
Proven ability to manage tasks with competing priorities and deadlines, independently determining order of priority and self-initiating other value-added tasks
Personal Attributes
Outstanding initiative, integrity, professionalism, and motivation to succeed
Excellent interpersonal and verbal skills
Effective time-management and prioritization skills with the ability to switch between tasks as required
Strong work ethic focused on continuous development, performance, accountability, and self-motivation
Exceptional attention to detail
Exceptional customer service skills and mindset
Ability to lift to 30 pounds
Education
College degree preferred.
Base Salary
$85,000- $105,000
In addition to a competitive base salary, you will be eligible to receive discretionary bonus incentives, a comprehensive benefits package and a flexible work arrangement. The base salary offered will be commensurate with experience and/or qualifications, industry knowledge and expertise, as well as prior training and education.
About Oaktree Capital Group, LLC
Oaktree Capital Group, LLC is a global investment management firm specializing in alternative investment strategies. The firm was founded in 1995 by a group of individuals who had been investing together since the mid-1980s in high yield bonds, convertible securities, distressed debt, real estate, control investments and listed equities. Oaktree has more than 950 employees and offices in 19 cities worldwide. The firm emphasizes an opportunistic, value-oriented and risk-controlled approach to investments in distressed debt, corporate debt (including high yield debt and senior loans), control investing, convertible securities, real estate and listed equities. Oaktree's clients include 75 of the 100 largest U.S. pension plans, more than 400 corporations around the world, and over 350 endowments and foundations globally.
