Detail-oriented with strong organizational skills.
Excellent written and verbal communication abilities.
Strong supervisory and team building skills.
Responsibilities
Maintain records and contracts with vendors.
Build relationships with building management and maintenance vendors.
Monitor maintenance requests and ensure building safety.
Perform general administrative duties including invoice coding and office supply acquisition.
Assist Managing Partner with projects and initiatives.
Coordinate onboarding for new hires and conduct orientations.
Evaluate staff performance and provide mentoring.
Benefits
Comprehensive compensation package including health benefits.
Opportunities for overtime and weekend work as needed.
Professional development training and learning experiences.
Supportive office environment with a focus on teamwork.
Flexible work arrangements to accommodate personal needs.
Full Job Description
Job Description: Facilities Management
Maintain records and contracts (inclusive to Vendors).
Build and maintain effective relationships with building management, maintenance companies and any other related vendors.
Report, coordinate and monitor maintenance requests and ensure building safety by posting proper notices, training building occupants, and conducting emergency drills
General Administrative duties- Performs various office functions such as invoice coding, expense approvals, accounts payable approvals, office supplies acquisition, business cards, billing and collections, plan, select and coordinate vendor services - copiers, couriers, catering, data entry, office set up, shredding, etc.
Assist Managing Partner with projects as assigned; implement best practices and/or other initiatives
Assist all New Hires and ensuring all pre-hire items have been coordinated (assigned cubical and or offices space, name badges, building access, etc.) along with conducting any other related orientations or information.
Ensure new associates are properly trained and oriented to their position duties; Facilitate staff development as well as provide training and learning experiences to current associates.
Evaluate the performance by setting goals and monitor performance; coach, mentor and provide on-going feedback to staff; assist in effectively exiting staff. Ensuring appropriate staff levels--back-up support, cross-training
Provide office communications and assist in coordinating firm related office functions
Detail orientated and ability follow directions/procedures required, as well as prioritize calls and visitors
Excellent written and verbal communication skills
Excellent customer service and client focused skills
Excellent organizational skills and ability to manage through competing priorities
Ability to work independently or as part of a team and the capacity to appropriately interact with all levels of firm management.
Familiarity with a variety of the administrative concepts, practices, and procedures that are used in an accounting/consulting environment
Ability to demonstrate excellent team skills and positive attitude; actively facilitate effective team building
Strong supervisory skills and ability to leverage administrative staff appropriately based on skill set and needs
The pay rate range for this job position is $99,800 to $155,270. Actual compensation is influenced by a variety of relevant factors including but not limited to applicant's skills, prior experience, qualifications, degrees, professional certifications, work arrangements and geographic location. Baker Tilly offers a comprehensive compensation and benefits package to eligible employees.
