Salary: $110,087.54 - $139,542.21 Annually
Location : Chinook Building 401 5th Avenue Seattle, WA
Job Type: Career Service (Exec)
Job Number: 2026SMD28189
Department: DPH - Public Health
Division: Health Sciences
Opening Date: 10/09/2026
Closing Date: 10/26/2026 11:59 PM Pacific
FLSA: Exempt
Bargaining Unit: Z3 : KC Personnel Guidelines
Full- or Part-Time: Full Time
SummaryPublic Health - Seattle & King County is seeking an experienced contracts professional to serve as our
Administrator III (Contracts and Administrative Services Lead) within the Health Sciences Division's Administration and Finance unit. This position will serve as the division's lead for contract administration. The Administrator III reviews and approves revenue and expenditure contracts, amendments, and scopes of work prior to division sign-off; independently interprets federal, state, county, and departmental contracting and procurement requirements; and resolves complex or non-routine contracting questions that fall outside established guidance. The position also prepares and processes contracts directly when volume or complexity warrants routing to the Finance and Administrative Services Manager for final approval.
The Administrator III supervises the division's contract administration staff, setting standards for contract quality, turnaround, invoice review, and documentation, and providing day-to-day technical direction and performance feedback. In addition, the position carries budget-to-actuals monitoring and projection responsibility for an assigned program, using that financial picture to inform contract, spending, and reconciliation decisions. This is a role for someone who wants to own contracting end to end and build the team's capability, with room to grow into broader division financial and administrative leadership.
Work ScheduleWork schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m. This is an exempt position and is not subject to the Fair Labor Standards Act and is not overtime eligible.
Work Location Primary work location will be based at the Chinook Building, located at 401 Fifth Avenue, Seattle, WA 98104.
Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
Job Duties- Review and approve revenue and expenditure contracts, amendments, scopes of work, and contract exhibits for the division, ensuring appropriate terms and conditions and compliance with federal, state, county, and departmental requirements.
- Serve as the division's technical authority on contracting and procurement. Independently interpret and apply contracting, procurement, and grants compliance requirements, including resolving non-routine questions where established guidance does not clearly apply.
- Prepare and process contracts, amendments, and procurement documents directly as workload and complexity require, routing to the Finance and Administrative Services Manager for final approval.
- Supervise assigned administrative staff and assign and balance workload, set quality and turnaround standards, review technical work, provide timely feedback, and complete performance evaluations.
- Develop, document, and maintain division contracting standards, workflows, checklists, and file documentation requirements. Train administrative and program staff and provide ongoing technical assistance.
- Oversee contract invoice review, payment tracking, and troubleshooting, ensuring expenditures are allowable, allocable, supported, and charged to the correct funding source.
- Perform budget-to-actuals monitoring, variance analysis, and spending projections for an assigned program; use results to inform contract, procurement, and spending decisions and to support program leadership.
- Support subrecipient and contractor fiscal monitoring, including documentation review and follow-up on identified issues.
- Serve as administrative services liaison between the division, the central contracts and procurement unit, accounts payable, and external contractors.
- Analyze administrative and business systems and recommend improvements to contracting and fiscal processes.
- Assure division compliance with county, department, and division policies related to contracting, purchasing, and administrative operations.
- Perform other duties as assigned.
Experience, Qualifications, Knowledge, SkillsMinimum Qualifications: - Three (3) years of progressively responsible experience in contract administration and management, including contract development and review, compliance monitoring, invoice and payment review, and closeout, with contracts funded by multiple sources (local, state, and/or federal).
- Demonstrated experience independently interpreting and applying contracting, procurement, and grants compliance requirements, including the ability to reach and defend a sound decision where established guidance does not directly address the situation.
- Lead or supervisory experience, including assigning and reviewing the work of other staff, setting work standards, and providing performance feedback.
- Demonstrated experience monitoring budget-to-actuals, performing variance analysis, and developing spending projections for programs with multiple funding sources.
- Intermediate or advanced proficiency with Microsoft Excel and experience using enterprise financial, procurement, or contract management systems.
- Demonstrated ability to explain technical contractual and fiscal requirements clearly to program staff and external contractors who do not have a finance background.
- Demonstrated attention to detail and proven ability to manage multiple competing deadlines in an organized and timely manner.
- Demonstrated ability to build and maintain effective working relationships and to address complex or sensitive administrative issues constructively.
Desired Qualifications: - Bachelor's degree in business, accounting, finance, public administration, or a related field, or equivalent combination of education and experience.
- Direct supervisory experience over professional or technical staff.
- Experience with electronic contract management systems (such as Agiloft) and Oracle-based financial systems (such as Oracle EBS, iProcurement, iExpense).
- Working knowledge of 2 CFR 200 Uniform Guidance, including subrecipient versus contractor determination and subrecipient monitoring requirements.
- Experience administering contracts funded by restricted or categorical funding sources, such as federal grants, local levies, or settlement funds.
- Knowledge of fund accounting in a government or not-for-profit setting.
- Experience in a public health, human services, or government setting.
Supplemental InformationAre you ready to make a difference? dedicated to serving one of the nation's best places to live, work and play.
Application ProcessIf you are interested in pursuing this position and supporting King County's vision for unified, equitable, and high-performing government, please follow the application instructions carefully. Provide us with your work history as applicable, ensuring that you provide details that highlight your ability to fulfill the requirements for this position.
If you need this announcement in an alternate language or format, or you would like to request accommodation or assistance in the application or assessment process, please contact Salyse Duckworth at sduckworth@kingcounty.gov.
