We are seeking a sharp, proactive, and professional Administrative Team Assistant to join our team. This position will provide core administrative support to the Family Office team in New York, primarily coordinating external meetings for multiple team members and assisting with team-wide initiatives. Maintaining confidentiality, effectively multi-tasking, being detail-oriented, and having a strong work ethic are imperative to success. This role sits within Investment Management which strives to deliver exceptional investment portfolios by harnessing the differentiated capital and strategic strength of the ICONIQ community.
What You'll Do:- Provide administrative support to multiple team members, primarily 1 Senior Vice President and several Vice Presidents, in collaboration with the team's Executive Assistants
- Coordinate external and client meetings across multiple calendars and time zones, managing scheduling requests and changes as needed
- Assist with coordinating internal meetings, team events, lunches, and investment education sessions
- Work collaboratively with the existing Executive Assistant team to provide additional administrative coverage as needed
- Provide additional administrative and team project support as needed
Ideal Candidate Background:- 1+ years of administrative experience in a corporate environment supporting multiple individuals
- Able to work effectively and adapt quickly in an entrepreneurial, ever-changing environment
- Strong time management skills; ability to handle multiple concurrent assignments with a high degree of accuracy and discretion and meet deadlines in a high-pressure environment
- Strong proficiency with Microsoft Outlook is required
- Experience with Customer Relationship Management (CRM) platforms such as Salesforce a plus
- Familiarity with AI tools and technologies is a plus. We value team members who are curious about leveraging AI to enhance productivity, streamline workflows, and drive innovation.
What We Offer:- Comprehensive Medical, Dental and Vision Insurance starting on your first day of employment.
- Life and disability insurance coverage as well as family and wellness benefits including mental health benefits, fertility benefits, and back-up childcare.
- A matching 401(k) program.
- Commuter Benefits program.
- Stipends to support wellness and hybrid working arrangements.
- We support employees who wish to pursue professional designations/certifications and offer tuition reimbursement in addition to an allocation for books and other supplies needed for an individual's coursework.
- Smart-casual dress code.
Location: Applicants are expected to work onsite in our New York office in accordance with our hybrid working policy.
Compensation Range: ICONIQ is required by law to include a reasonable estimate of the salary range for this role. There are several factors taken into consideration in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. At ICONIQ, we apply a total reward philosophy where all aspects of compensation and benefits are taken into consideration in determining compensation terms. A reasonable estimate of the current pay range is $43.27 to $45.67 an hour, overtime eligible; $90,000 - $95,000 annualized, based on a standard 40-hour workweek for 52 weeks.
Use of AI in the Application ProcessWe expect candidates to be fluent in using AI tools to enhance their work. You're welcome to use AI in preparing your application where it adds value, but your materials must be accurate and reflect your own experience, judgement and voice.
We care most about how you think, what you've personally contributed, and how you use tools like AI to drive better outcomes. Strong candidates demonstrate both authenticity and leverage, using AI to elevate their work while maintaining clear ownership.
Throughout the interview process, you should be prepared to speak in depth about your experience and contributions in your own words.
