Title: Administrative Support Specialist
Location: Washington Navy Yard, Washington, DC 20374
Schedule: Full-time (40 hours/week), Monday-Friday
Pay: $40.00-$45.00/hour
ROLEWe are recruiting an Administrative Support Specialist to support the U.S. Navy Strategic Systems Programs (SSP) Headquarters at Washington Navy Yard. In this role, you will manage office schedules and records, coordinate meetings and official travel, prepare Navy correspondence, and maintain effective branch operations across SSP Headquarters.
Applications will be reviewed as they are received. Apply today!
RESPONSIBILITIES- Maintain branch calendars, prioritize appointments, and resolve scheduling conflicts
- Arrange official travel through the Defense Travel System (DTS) under Navy and SSP procedures
- Coordinate meetings, conference rooms, conference calls, and video teleconferences
- Prepare meeting agendas and minutes, distribute updates, and follow up on action items
- Prepare official memoranda, form letters, technical correspondence, and reports under Navy standards
- Gather information for inquiries, briefings, and presentations to SSP personnel
- Maintain paper and electronic records, branch files, and archived documentation
- Track priority tasks, projects, deliverables, and deadlines across assigned branches
- Process incoming mail and route correspondence according to SSP guidelines
- Coordinate with SSP personnel across branches to support consistent office procedures
- Resolve administrative issues and independently develop practical workflow solutions
- Manage supply requests, monitor printer stations, and maintain telephone rosters
- Process security-related information under SSP procedures; support DISS visit requests if assigned to SSP Security
- Complete required training in DTS, Records Management, Navy Correspondence, SMARTS, and SEAS
REQUIRED BACKGROUND- Associate's degree or equivalent
- At least 4 years of administrative experience, including previous support to an office, SES, or executive personnel
- Proficiency with Microsoft Outlook, Word, PowerPoint, and Excel
- Skill in formatting, processing, and maintaining official documents and records
- Ability to schedule appointments and manage professional email correspondence
- Ability to prepare accurate business correspondence, reports, and presentation materials
- Professional judgment, initiative, and independent decision-making
- Ability to work independently and collaboratively while meeting strict deadlines
PREFERRED BACKGROUNDSECURITY / ACCESS- Must be a U.S. citizen and able to obtain and maintain a SECRET clearance
LOCATION- 1250 10th Street SE, Suite 3600, Washington Navy Yard, DC 20374
- Primarily on-site; branch schedules vary within 6:00 AM-6:00 PM ET; telework requires prior Government approval
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