Administrative Staff Analyst

Salary: $47.39 - $55.19 Hourly
Location : SPU Operation Control Center, 2700 Airport Way S., Seattle, WA
Job Type: Classified Civil Service, Regular, Full-Time
Job Number:
Department: Seattle Public Utilities
Division: Water Line of Business
Opening Date: 10/28/2026
Closing Date: 11/24/2026 4:00 PM Pacific

Position Description
An online application including response to the supplemental questionnaire must be fully completed for consideration. Please DO NOT attach resumes and cover letters, as they will not be considered in the review of candidate's qualifications.

Seattle Public Utilities is seeking an Administrative Staff Analyst to provide technical, administrative, and analytical support to employees across the Water Line of Business (LOB) & Utility Operations and Maintenance Branch.

The successful candidate will serve as a key point of contact for both internal and external customers, delivering high-level administrative and technical support. This role will help keep divisions organized, track deadlines, and ensure smooth, efficient processes throughout the Branch.

Job Responsibilities

• Working in partnership with the Senior Executive Assistant, support and coordinate a wide variety of administrative and personnel duties in support of Branch operations.
• Provide administrative support, including but not limited to, calendaring, meeting coordination, training and travel, project, HR activities, accounting, and deadline tracking.
• Utilize various computer applications and software packages; develop, enter data, maintain, and generate reports from a database or network system; design, maintain, and utilize data to develop reports using spreadsheet software; create, format, and revise worksheets and forms; create requisitions for vendor payments; verify data for accuracy and completeness.
• Manage a large volume of various onboarding/exiting, personnel and HR activities.
• Manage large volume of signature processing of various forms for the branch.
• Act as lead telephone coordinator reviewing and submitting requests for new telephone equipment, physical equipment moves, and equipment reassignments to IT Telephone Services for implementation.
• Handle highly sensitive and confidential correspondence, including drafting communications of a sensitive nature.
• Represent or act on behalf of branch leadership as assigned; provide backup support for the Senior Executive Assistant as needed.
• Manage facility operations at OCC, including IT asset coordination and tracking, cubicle and floor planning, conference room updates, directory maintenance, and access card management.
• Identify, research, and resolve complex issues within the division, proactively addressing concerns raised by management and staff.
• Analyze technical matters and develop written procedures, guidelines, and forms to support processing needs.
• Create and distribute Monthly Branch newsletter.
• Serve as the Branch SharePoint administrator.

Please note this job advertisement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Qualifications
Experience: Two years of administrative experience and a Bachelor's degree in business or public administration or related field.

Experience and Education Equivalency: A combination of education and/or training and/or experience that provides an equivalent background required to perform the work of the class will be considered.

License: Current Washington State driver's license

Desired Qualifications:

• Team player, who is willing to provide support to other team members without judgement and work with a supportive team that values innovation, creativity, and teamwork.
• Strong interpersonal, customer service, communication, organization and presentation skills.
• Ability to work independently in addition to thriving in team-based settings. A strong analytical mindset with the ability to see the big picture while managing the details.
• Excellent organizational skills with a proven track record of managing multiple tasks and project simultaneously.
• Proficiency in data analysis tools and software, with the ability to turn complex data into clear, actionable insights.
• Strong communication skills, both written and verbal, to effectively convey information across all levels of the organization.
• A proactive approach, with a passion for continuous improvement and a commitment to excellence.

Additional Information
How to Apply:

• A complete NEOGOV/Government Jobs on-line application

• Supplemental Questions Responses.

• As a part of this application process, the most competitive candidates will be invited to take an assessment/knowledge test and interview.

Work Environment / Physical Demands:

• This position is required to report onsite at the assigned office or facility three days per week to meet the business needs of the Branch.

Pre-Employment/Pre-Placement Requirements:

• The hiring process involves a background check conviction and arrest records in compliance with Seattle's Fair Chance Employment Ordinance, SMC 14.17. Applicants will be provided with an opportunity to explain or correct background information.

The full salary range for this position is $47.39- $55.19per hour.

Benefits: The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at:

If you have any questions, please contact Uma Suseelan at

Learn more about at
The City of Seattle offers a comprehensive benefits package including vacation, holiday and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents.

More information about employee benefits is available on the City's website at:
01

Please describe how your qualifications and work experience directly relate to the job description and responsibilities of this position.
02

Select the option below that best describes your administrative professional experience.

• 1-5 years of experience
• 5-10 years of experience
• More than10 years of experience

03

Please select your level of Excel proficiency.

• No experience with Microsoft Excel
• Basic (Creating spreadsheets, entering and editing data, creating basic formulas, creating basic functions, inserting rows and columns, formatting spreadsheet data, moving/copying data, and managing workbooks)
• Intermediate (Single and multi-level sorting, filtering data, importing and exporting data, create and modify pivot tables)
• Advanced (Creating complex functions use the IF functions, calculating dates, using VLOOKUP, protecting data, applying data validation, protecting cells, worksheets and workbooks and using conditional formatting)

Required Question