ADMINISTRATIVE SPECIALIST - NONCOMPETITIVE

Salary : $73,185.21 - $98,354.81 Annually
Location : Centennial II, Human Resources Department, 805 Central Avenue, Suite 200, Cincinnati, Ohio 45202, OH
Job Type: Full-time Classified
Job Number: 26-03336 (NC)
Department: Finance
Division: Retirement
Opening Date: 10/01/2026
Closing Date: 10/15/2026 11:59 PM Eastern

General Statement of Duties

Exercising independent judgment, this employee performs highly responsible technical, administrative, and analytical duties in an assigned service area or department. Employee applies rules and regulations in the administration of city programs; researches and analyzes data for management systems, including budgeting, finance administration processes and personnel management. Employee provides highly responsible administrative assistance to an assigned department. Performs related duties as required.
The Administrative Specialist may specialize in one area, such as human resources or finance, or may have broader responsibility of multiple internal service functions.
Incumbents may perform routine professional work with a fair degree of independence or may perform more complex work under closer supervision.
Minimum Qualifications (KSAs)

(Illustrative only. Any one position may not require all of the listed KSAs nor do the listed examples include all the KSAs, which may be required.)

In addition to the Knowledge, Skills and Abilities requirements of the Administrative Technician:

Knowledge of:
Concepts, methodologies, and tools pertaining to the organizing, tracking, and reporting aspects of project and program management.
Knowledge specific to the area of assignment; considerable knowledge of the major principals, practices, methods, and techniques of administration relating to areas such as general management, budgeting, human resources, or finance.
General knowledge of how city government functions.

Skill to:
Operate specialized hardware devices, tools, and equipment relating to assigned function.
Operate copy machines, printers, scanners, fax machines, office phone, smart phone, computer, laptop, and iPad.
Utilize Microsoft Office products including Word, Excel, PowerPoint, Assess, and Outlook, Adobe Pro, and various applications such as CHRIS, CFS, and Sharepoint. Conduct independent, original research based on sound analysis and leading to appropriate recommendations to resolve specific issues.

Ability to:
Develop strategies to problems of moderate complexity focused on a specific program, function, or service area; adapt guidelines, including unwritten policies, precedents, and practices that are not always completely applicable to changing situations.
Apply comprehensive grasp of most factors affecting area of responsibility.
Evaluate situations having multiple (and sometime conflicting) elements/considerations.
Make judgments and decisions that are still guided by policies, procedures, and management imposed limits, but latitude exists for non-reviewed actions or decisions on routine and some non-routine matters.
Understand, apply, and/or adapt complex/conflicting oral or written regulations or guidelines to diverse and dissimilar situations.
Act independently and know when to refer situations to higher-level authority.
Prepare cost projections and monitor/control budgetary compliance.
Understand and apply contract terms and provisions.
Organize, analyze, and evaluate tangible and intangible data soundly and impersonally.
Understand, interpret, and apply rules, standards, or procedures and persuade others to accept or adopt recommendations.
Formulate reasonable and effective conclusions.
Conduct thorough investigations, determine methodologies, and obtain basic data necessary to evaluate solutions to complex problems and issues with multiple variables.
Train, supervise, or evaluate assigned staff and their work.
Consistently demonstrate a pleasant, good-natured, and cooperative attitude with others on the job; maintains composure, even in very difficult situations; accept criticism well and remain calm in high stress situations involving other people or their circumstances.
Consistently fulfill job and work obligations and deal effectively with ambiguity.
Required Education and Experience
Internal:

Two years of experience with the City of Cincinnati in administrative support work described below and have an Associate's degree or a minimum of 60 semester credit hours from an accredited college or university. One additional year of experience may substitute for up to half of the educational requirement.

OR

One year of experience with the City of Cincinnati (or have completed probation) in a classification listed as transfer-eligible for this position under CODE contract Appendix A-1.
External:
Two years of experience in administrative support work such as
- Planning, prioritizing, and coordinating work
- Communicating with supervisors, peers, or subordinates
- Managing and training employees
- Collecting and analyzing data or information
- Applying rules, policies, and procedures
- Working with computers and computer systems
- Other administrative support duties

AND an Associate's degree or a minimum of 60 semester credit hours from an accredited college or university.

Working and Physical Conditions

Environmental Conditions:Office environment; exposure to computer screens; working closely with others.

Physical Conditions: Duties require maintaining physical conditions necessary for sitting for prolonged periods of time; manual dexterity required.
HR Contact: Ashley Thomas -
The below information is solely intended as a summary of the benefits available and is subject to change. Not all benefits listed are available for every position. Benefits can vary depending on applicable labor agreements and/or salary plan. For specific questions, contact the HR Contact indicated on the Job Posting.

The City offers a variety of training programs, ranging from job-specific skills such as computer and equipment instruction, to helping supervisors improve their management techniques.

01

What is your EMPLOYEE/CHRIS ID number ?
02

Do you understand that this position is in the Finance Department, Retirement Division?

• Yes
• No

03

This position relies on the use of online interfaces and accessing portals of our various service providers to enroll members, update information, research member issues, etc. Please explain any experience you may have using service provider/vendor online interfaces.
04

This position has a high level of customer service interaction with CRS active employee members, CRS retirees, City employees who are members of another Retirement System, and other family members. These interactions often include issues that may require detailed explanations and/or further research prior to resolution. Please describe your customer service experience, including your ability and best practices to convey complex information and deal with difficult and stressful situations.
05

This position requires the input, modification, organization, reporting and analysis of highly detailed data. Please describe your experience working with and analyzing detailed data, including excel spreadsheets and access databases.

• Yes
• No

06

Please describe any experience you may have working with or administering employee benefits, payroll, banking, account reconciliation and/or Medicare.
07

The Cincinnati Retirement System is granted authority by the City Municipal Code and Collaborative Settlement Agreement, as well as various established vendor and union contacts and agreements. This position requires the analyzing and interpreting of laws to maintain compliance while performing daily duties, tasks and responsibilities. Please describe your experience analyzing laws, ordinances, statutes, contracts, or any other legally binding documents.
08

Do you have two years of experience with the City of Cincinnati in administrative support work?

• Yes
• No

09

Do you have an Associate's degree? (Transcript must be attached)

• Yes
• No

10

Do you have a a minimum of 60 semester credit hours from an accredited college or university? (Transcript must be attached)

• Yes
• No

11

Do you have two years of experience in administrative support in the following areas? (Please select all that apply

• Planning, prioritizing, and coordinating work
• Communicating with supervisors, peers, or subordinates
• Managing and training employees
• Collecting and analyzing data or information
• Applying rules, policies, and procedures
• Working with computers and computer systems

12

Did you attach your transcript? If applicable.

• Yes
• No