Job DescriptionWe are seeking a proactive and detail-oriented
Administrative Specialist II to provide mission-critical support to the Safeguards and Security (S&S) Programs Directorate. In this dynamic role, you will streamline administrative operations, enhance program efficiency, and serve as a vital operational bridge across key facilities supporting national security missions.
Due to the collaborative and hands-on nature of the diverse S&S programs, this role features a hybrid multi-site operational schedule,
2 days/week: Nevada National Security Site (Mercury, NV) and
2 days/week: North Las Vegas Facility (NLVF) (Las Vegas, NV).
ResponsibilitiesKey Responsibilities- Manage calendars for S&S Security Program Managers. Schedule and deconflict recurring staff meetings, NFO meetings, and other meetings for directorate. Reserve conference rooms as requested.
- Responsible for generating, tracking, proofing, formatting, finalizing and distributing correspondence letters, reports, directives, and procedures. Track NFO approvals and manage final correspondence package links. Distribute Delegations of Authority and Orders of Succession.
- Update staff meeting PowerPoint slides weekly for meetings.
- Submit inSite articles and Nevada Enterprise (NvE) announcements for publication.
- Compile Accountability Tracking numbers for submittal to Sr. Directorate.
- Maintain award lists for employees: Gift cards, service awards, recognitions, sr. director awards, etc. Manage "non-re" funding for division. Track budget, process reimbursements, and plan offsite and all-hands events.
- Manage permissions and content on the division SharePoint.
- Act as timekeeping administrator for division. Run reports, track time entry and supervisor approval, submit Payroll documentation for new employees, generate PANs for employee changes.
- Act as Oracle Fusion Redwood representative for entering employee requisitions into system. Arrange interviews for candidates. Follow new hires through to onboard and assist with access request for new hires
- Responsible for coordinating administrative specialist activities within the S&S Division to ensure key deliverables are submitted on time.
- Plan, execute, and manage a wide variety of administrative, operational and organizational requirements and activities, requiring independent analysis and self-direction.
- Coordinate, attend, and document meetings as requested.
- Perform duties of procurement requester and Records Coordinator for the directorate.
Qualifications- Bachelor's degree in related field and at least 2 years' of professional level experience, which provided a sound working knowledge of administrative policies and procedures, or equivalent training and experience.
- Requires experience in technical editing and developing correspondence documents that are submitted to external organizations.
- Must have effective written and oral communication skills with the ability to interface with all levels of management and internal and external customers.
- Ability to develop relationships as needed to perform work effectively and act as a liaison with other organizations and outside agencies.
- Ability to handle confidential and non-routine information with discretion and explain policies when necessary.
- Knowledge of basic math, grammar, spelling, and punctuation.
- Must have strong computer and organizational skills, be able to prioritize work and meet deadlines.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Ability to schedule and facilitate meetings utilizing Microsoft Office Team products.
- Must be able to work effectively in a team environment with minimal supervision.
- Able to manage working at multiple sites - The primary work location will be at the Nevada National Security Site (located 65 miles northwest of Las Vegas, Nevada). Work at other locations such as but not limited to the Losee Road facility in North Las Vegas, Nevada is required in support of these functions.
- Hybrid multi-site operational schedule, 2 days/week: Nevada National Security Site (Mercury, NV) and 2 days/week: North Las Vegas Facility (NLVF) (Las Vegas, NV).
- Work hours for this position will be 4/10's, Monday - Thursday (subject to change).
- Pre-placement physical examination, which includes a drug screen, is required. MSTS maintains a substance abuse policy that includes random drug testing.
- Must possess a valid driver's license.
Annual salary range for this position is:
$65,249.60 - $97,884.80.Starting salary is determined based on the position market value, the individual candidate education and experience and internal equity.
