Administrative Officer

Summary

This position is with the Department of the Interior, U.S. Fish and Wildlife Service, within the Missisquoi National Wildlife Refuge and will be filled at one of the below duty stations:

Swanton, VT

Philadelphia, PA

Newburyport, MA

Davis, WVA

Pay will vary based on grade level and/or duty location for which you're selected, see the Duties Section for Salary information.

Duties

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The major duties of this position include, but are not limited to the following:

• Serves as the focal point for all tasks and activities dealing with budget formulation, budget execution and tracking, and end-of-year closeout. Provides advice and guidance to station managers in budget and finance areas.
• In budget formulation, prepare projections and estimates and directs and/or enters data into appropriate forms. Responsible for assuring that all rules, regulations, policies, and procedures for budget submissions are followed. Performs analysis required to formulate the budget.
• Performs or directs all tasks and activities associated with end-of-year budget close out. Provides advice and guidance to station managers regarding appropriate use of carry-over funds to best meet both station needs.
• Personally performs or directs the acquisition of necessary supplies, equipment, and labor to meet station needs, and ensures that purchases are in accordance with Federal procurement regulations and within delegated authority.
• Serves as the primary administrative resource on administrative issues for station managers and staff.
• Provides advice and guidance to supervisors and employees on regulations, policies, and procedures related to human resources management. Prepares or directs the preparation of pertinent forms and documents.

First time hires to the Federal government normally start at the step 1 rate.

Salary Information:

Swanton, VT: GS-9, Step 1 $62,982 - GS-9, Step 10 $81,882 per annum

Philadelphia, PA: GS-9, Step 1 $68,013 - GS-9, Step 10 $88,421 per annum

Newburyport, MA: GS-9, Step 1 - $69,905 - GS-9, Step 10 $90,882 per annum

Davis, WVA: GS-9, Step 1 $61,722 - GS-9, Step 10 $80,243 per annum

Requirements

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Conditions of employment

• Must be a U.S. Citizen or National.
• Appointment subject to background investigation and favorable adjudication.
• Males born after 12-31-59 must be registered for Selective Service.
• Direct Deposit participation required.
• Successfully pass the E-Verify employment verification check. To learn more, visit https://www.e-verify.gov/.
• Must possess and maintain a valid driver's license throughout employment.
• You are required to wear a uniform and comply with uniform standards. A uniform allowance will be provided.

As a condition of employment for accepting this position, you may be required to serve a 1-year probationary period or a 2-year trial period to evaluate your fitness and whether your continuation of employment advances the public interest.

This probationary or trial period is an extension of the appointment process and therefore requires the agency to determine if continued employment would advance the public interest, meet the organization goals and mission of the agency, and/or otherwise promote the efficiency of the service. In determining if your employment advances the public interest, the agency will consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.

Under applicable law, the employment of an individual serving a probationary or trial period automatically terminates when that period ends unless the agency affirmatively certifies, in writing, that the individual's employment should continue and that their appointment should be finalized. In the absence of agency action to affirmatively certify continued employment beyond the probationary or trial period, such appointments are terminated. Upon completion of your probationary period your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

*Additional Requirements located under qualifications*

Qualifications

Qualifications:

In order to qualify for this position, you must possess the Minimum Qualification.

One year of specialized experience equivalent to the GS-07 level, or equivalent non-federal experience. Specialized experience may include the following: performing budget preparation/execution duties e.g. estimations, projections, financial tracking, monitoring, reconciling, and reporting; purchasing of supplies and equipment; acting as a key point-of-contact for an organization for all administrative issues e.g., procurement, records management, time and attendance, and travel; providing guidance on and processing personnel actions.

OR

A master's or equivalent graduate degree, or two full years of progressively higher-level graduate education leading to such a degree, in a related field such as Business Administration, or Public Administration and that provided the knowledge, skills and abilities to perform this work.

OR

A combination of specialized experience and directly related graduate level education as described in A and B above that, when computed as percentages of their respective requirements, equals at least 100% when combined. Only graduate education beyond the first year is creditable to meet this standard.

Additional information on the qualification requirements is outlined in the OPM Qualification Standards Handbook of General Schedule Positions and is available at OPM's website: https://www.opm.gov/qualifications/standards/indexes/num-ndx.asp

All qualifications must be met by the closing date of this announcement - 11/10/2026-unless otherwise stated in this vacancy announcement. Competitive candidates must also meet Time-in-Grade requirements as defined in 5 CFR 300, Subpart F.

For current Federal employees, if hours worked per week are not included on your resume, you must submit a non-award SF-50 as part of your application to be used to validate your work schedule and determine the amount of specialized experience that you will be granted. An award SF-50 will not be acceptable documentation for which to consider your amount of qualifying experience. For periods of time that reflect military service, the DD-214 or Statement of Service is sufficient to meet the work schedule requirement as the service dates will be reflected. For all other applicants who are not current federal employees, your resume must state either "full-time" (or "40 hours a week") or "part-time" with the number of hours worked per week to ensure proper crediting of specialized experience.

Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

You must submit a copy of your transcript(s) to support claimed education if substituting education for experience. Transcripts must include your name, school name, grades, credit hours earned, major(s), grade point average or class ranking, and date the degree was conferred, if applicable. A typed list of courses, grades, semester/quarter hours, GPA, etc. will not be accepted. Non-submission may result in being rated not qualified for the position. Unofficial transcripts are acceptable, but if you are selected for this position and you used your education to qualify, you must provide official transcripts before you begin work.

Foreign Education: To receive credit for education completed outside the United States, you must show proof that the education has been submitted to a private organization that specializes in interpretation of foreign educational credentials and such education has been deemed at least equivalent to that gained in conventional U.S. education programs. For more information on how foreign education is evaluated, visit: https://www.ed.gov/about/initiatives/international-affairs/recognition-of-foreign-qualifications

Additional information

• Additional vacancies may be filled using this job announcement.
• The duties of this position are suitable for telework and the selectee may be allowed to telework with supervisor approval.
• Some overnight travel will be required.
• There are NO relocation expenses offered for this position.

Physical Demands: The work is sedentary and there is some walking, standing, bending, and lifting or carrying of objects.

Work Environment: The work is performed in an office setting which is adequately lighted, cooled, heated, and ventilated. When incumbent is in outdoor areas or out-buildings, he/she may be required to wear protective clothing and be expected to observe safety precautions. The incumbent is expected to work in a safe and orderly manner at all times so as not to endanger self, coworkers, or property

The duties of this position are suitable for telework and the selectee may be allowed to telework with supervisor approval.

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Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Benefits

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.