Administrative Assistant

#2822 - Administrative Assistant

Under the general direction of the Deputy Comptroller, the incumbent serves as the Deputy Comptroller's personal secretary and performs highly responsible, complex and confidential secretarial and administrative duties.

• Provide executive administrative support to Executive Management in Retirement Services.
• Handle highly sensitive matters.
• Communicate with customers, stakeholders, and agency staff.
• Prepare confidential documents and correspondence.
• Conduct research and communicate findings.
• Coordinate and arrange Executive's daily schedule.
• Screen calls, emails, and visitors, routing each appropriately.
• Other duties as assigned.

Position Summary:

Item #: 03703
Bargaining Unit: Management Confidential
Division: Retirement Services
Bureau: Executive Staff
Jurisdictional Class: Exempt
Appointment Type: Temporary
Salary Grade: 600
Salary Range: $79573 to $100263
Employment Type: FULL TIME
Occupational Category: Clerical, Secretarial, Office Aide
NY HELPS: No
Travel Percentage: 0%
Work Week: Monday - Friday
Work Hours: 8:00 AM - 4:00 PM
Shift: Day
Mandatory Overtime: No
Compressed Workweek Allowed: No
Telecommuting Allowed: Yes

How to Apply:

To be considered for this position, you must create a candidate profile or log in to your profile and upload the documents listed below:

• Cover Letter
• Resume
• College / University Transcripts (if applicable)

Reference Item #03703-DJH on your cover letter for proper routing. Please ensure the item number is included in each document's file name.

Transcripts are required if the position has educational requirements or allows education as a substitution for minimum qualifications.

Minimum Qualifications:

Four or more years of secretarial experience of which two years must have been in support of the Director level or above.

An associate's degree in Secretarial Science may substitute for two years of secretarial experience.

Preferred Qualifications/Knowledge, Skills and Abilities:

• Possession of strong organizational and interpersonal skills.
• Demonstrated flexibility and responsiveness to changing priorities.
• Proficient with Microsoft Office applications.
• Capable of quickly learning and adapting to new software applications.
• Acts in a professional and confidential manner.
• Possession of ability to establish working relationships with a variety of people at all levels of the organization.
• Demonstrated ability to work on multiple projects with different managers, prioritize tasks and meet deadlines.

Contact Information:

If you have questions about this vacancy, please contact:

Division Contact:

Caitlyn Zautner
ERS_Personnel@osc.ny.gov

Human Resources Contact:

David Heaphy
(518) 474-1924
Recruit@osc.ny.gov

Telecommuting:

The Office of the New York State Comptroller (OSC) supports telecommuting where it is reasonable to do so based upon the agency's mission and operational needs. Generally, employees new to OSC will be restricted from telecommuting for at least 8 calendar weeks. After the initial 8 calendar week restriction, if an employee's primary residence location, duties and work performance are aligned with telecommuting they may be allowed to do so. Upon approval to telecommute, OSC employees may telecommute up to 5 days per pay period.

Reasonable Accommodation:

The NYS Office of the State Comptroller provides reasonable accommodation to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify the Division of Human Resources at (518) 474-1924.