JD#: CT266
Job Number: J1126-0203
Job Title: Bank Reconciliation Coordinator
Job Type: Permanent Full Time
Job Category: Accounting / Auditing / Finance
Number Of Positions: 1
Date Posted: November 13, 2026
Closing Date: November 27, 2026
Salary: $3,107.09 - $3,339.39/Bi-Weekly
Hours of work: 35 hours per week
Schedule: M-F, 8:30 a.m. - 4:30 p.m.
Union: CUPE 905 FT Clerical and Technical
Vacancy Type: Existing
Eligible For AWA: Yes
Physical Location: City Hall
Working Conditions: Inside
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Position Overview
The position is responsible to prepare multiple, complex bank reconciliations, cheque transmissions and wire payments to the assigned City's bank accounts. Liaise with the bank, internal and external stakeholders on various requests. Analyze accounting and banking discrepancies identified in the reconciliation process, prepare journal entries in accordance to General Accepted Accounting Principles (GAAP) for financial accounting reporting. Assist at interim and year-end audits to provide required documents, schedules, and reconcile other assigned balance sheet accounts.
Responsibilities
• Performs monthly complex bank reconciliations and analysis of assigned balance sheet accounts to ensure amounts are accurately reflected in the City's general ledger for supervisor's approval.
• Analyzes accounting and banking discrepancies identified in the reconciliation process, takes appropriate methods to correct discrepancies.
• Liaises with all departments and banking institutions on reconciling issues and investigates all discrepancies between the bank and the general ledger through to successful resolution.
• Confirms receipts or payment of Federal and Provincial tax remittances, rebates, government grants and other funds.
• Responsible for weekly and as required cheque transmission to the bank. Generate bank reports via the on-line banking system, as assigned.
• Responsible for outstanding cheque lists process for Canadian, U.S. accounts and administration of void and stale- dated cheques ensuring bank report cut off dates are adhered to. Monitors the US bank account balance.
• Prepares journal entries in accordance to General Accepted Accounting Principles (GAAP) for financial accounting reporting.
• Prepares necessary journal entries for all bank charges, U.S. exchange adjustments, payroll transfers, Electronic Funds Transfer (EFT) and wire payments and receipts for all bank accounts.
• Reviews revenue journal entries prepared by various departments and liaise with department and financial institutions to ensure accurate recording on a timely basis.
• Assist in interim and year-end audits to provide required documents and schedules to auditors and reconcile other assigned balance sheet accounts with the direction from the direct supervisor.
• Responsible for maintaining up- to- date procedures on all major job functions of the position including maintaining accurate and organized paper and electronic files with supporting documents.
• Acts as departmental representative for special financial projects liaising with internal departments and external financial institutions.
• Assists in providing accounting support for the Accounts Receivables and Account Clerk position(s) in times of work surge absence.
• Performs other related tasks and projects as assigned, which are in accordance with job responsibilities or necessary department and corporate objectives.
• Responsible for ensuring compliance with the Ontario Health and Safety Act and Regulations and the Corporate Health and Safety policy and related procedures.
• Responsible for ensuring compliance with the Accessibility for Ontarians Disability Act (AODA) and related policy procedures.
Qualifications and Experience
• Three (3) year Community College Diploma Accounting or Finance Diploma or suitable equivalent.
• Minimum of three (3) years general accounting experience, including working knowledge of computerized accounting systems.
• Proficient with utilizing Microsoft Office Suite, i.e. Word and Excel, Adobe Pro.
• High level of accuracy and attention to detail.
• Ability to perform well under tight time frames and independently with minimal supervision.
• Proven aptitude for working with figures, problem solving skills, research and analysis.
• Strong interpersonal skills coupled with effective communication skills (oral and written).
• Knowledge of, and demonstrated ability in, the city's core competencies and relevant functional competencies.
Please note that only candidates selected for interviews will be contacted.
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