The roleAs an Administrative Assistant III, you'll provide comprehensive administrative support to the Global Benefits team and its leadership. You'll coordinate complex benefits operations, vendor billing, programs, events, meetings, and associate-facing activities while serving as a key point of contact across internal teams and external partners. You'll apply strong organizational judgment, functional knowledge, and attention to detail to manage recurring processes, respond to changing priorities, resolve operational issues, and support the accurate and timely delivery of benefits programs. You'll handle sensitive and confidential information and works with limited direction on established responsibilities.
The teamYou'll join the Global Benefits team, which supports North American and global benefits programs and associate wellbeing activities. You'll work closely with Benefits leaders and team members, Finance, Accounts Payable, Workplace Experience, Work Management, Media Services, site contacts, and external vendors. The team depends on clear coordination, accurate records, thoughtful follow-through, and discretion when handling financial, confidential, and associate information.
Your impact- Coordinate recurring funding, claims, vendor-invoice, coding, approval, and reconciliation processes so benefits-related payments are accurate, timely, and well documented.
- Deliver benefits and wellbeing programs, including health screenings, flu-shot clinics, webinars, wellness events, and associate programs, by managing schedules, registration, reporting, logistics, communications, and follow-up.
- Administer assigned associate programs, including scholarship activities, by maintaining records, tracking submissions, coordinating communications, and ensuring timely responses and handoffs.
- Manage complex calendars, meetings, travel, itineraries, expenses, materials, rooms, technology, and follow-up for senior leaders and the broader team.
- Coordinate benefits implementations, operational initiatives, team meetings, summits, and special projects by tracking schedules, actions, milestones, documentation, and stakeholder commitments.
- Maintain reliable trackers, databases, reports, files, process documentation, and backup procedures that strengthen visibility, internal controls, and continuity.
- Resolve routine operational questions, identify discrepancies or unusual activity, and route complex matters to the right partner with clear and timely follow-through.
- Improve administrative processes and use Microsoft 365, enterprise systems, and AI-enabled tools to reduce manual work, strengthen organization, and help the team adopt effective ways of working.
What you'll bring- Demonstrated experience providing operational and administrative support to senior leaders or a complex business function.
- Experience coordinating financial processes, vendor payments, invoices, expense reports, programs, events, or cross-functional projects.
- Strong organizational skills and the ability to manage recurring responsibilities, competing priorities, and time-sensitive work independently.
- Strong attention to detail and sound judgment when handling confidential, financial, and associate information.
- Clear written and verbal communication skills and the ability to build productive relationships with senior leaders, internal partners, and external vendors.
- Advanced proficiency with Microsoft 365 applications and the ability to learn and use systems such as Concur, Workday, collaboration platforms, databases, and AI-enabled productivity tools.
- Ability to review information, identify discrepancies, maintain accurate records, and prepare clear reports, presentations, trackers, tables, charts, and communications.
- Resourcefulness, follow-through, adaptability, and a commitment to continuous improvement.
What you'll getWhen you go the distance for our clients, we go the distance for you. You'll grow through mentoring, leadership programs and tuition reimbursement, and do work that matters at a firm managing $3T+ in AUM for millions of investors worldwide. We invest in your whole life too - with comprehensive wellness and mental health support, family-first benefits, competitive pay with performance and profitability bonuses and a company-funded retirement plan. And as a privately held firm built for the long term, we offer the opportunity and support to build a career that lasts.
Orange County Base Salary Range: $76,882-$123,011
Los Angeles Base Salary Range: $80,098-$128,157
In addition to a highly competitive base salary, per plan guidelines, restrictions and vesting requirements, you also will be eligible for an individual annual performance bonus, plus Capital's annual profitability bonus plus a retirement plan where Capital contributes 15% of your eligible earnings.
You can learn more about our compensation and benefits here.
* Temporary positions in the United States are excluded from the above mentioned compensation and benefit plans.
