Job Description
The ideal Administrative Assistant will not only be responsible for administrative support, but also have a willingness to learn, be resourceful and independent, and take on additional responsibilities over time. They should possess excellent organizational skills, the ability to effectively handle multiple priorities and a strong work ethic.
- Provides all forms of administrative support to a team of Leasing professionals
- Coordinates a high volume of travel arrangements and accurately processes expense reports; ensuring adherence to enterprise expense policies
- Resolution of technology issues (hardware/software purchases), event ticket tracking, conference registration and Global Leasing employee on/off boarding assistance
- Act as Access Control Representative (ACR) granting building and suite access as well as ongoing systems access maintenance
- Maintains understanding of firm policies and handles certain issues independently
- Responsible for participation in general administrative duties, ad-hoc projects, and or group events
- Orders supplies and keeps inventory well-stocked
- Demonstrated ability to work collaboratively as part of a team, including providing backup for fellow administrators when needed
- Other administrative duties as assigned
Requirements
- 5 + years experience as an Administrative Assistant supporting Sr. Executives in the Global Leasing division.
- Requires excellent interpersonal and communication skills
- Ability to maintain high standards despite pressing deadlines
- Ability to solve problems quickly and efficiently
- Strong knowledge of general business and corporate cultures
- Ability to handle highly sensitive, confidential and non-routine information
- Self-starter with excellent anticipation skills; problem solving; follow up
- Demonstrated dependability and sense of urgency about getting results
- Demonstrates high degree of integrity and confidentiality
- Strong organizational skills
- Comfortable working with people at all organizational levels
- Comfortable working in a sometimes hectic, high-pressure environment
- Ability to display a consistent, professional degree of communication
- Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment
- Must have excellent judgment; independent thinker and resourceful
- Proficient knowledge and usage of MS Office, including Outlook, Excel, Word and PowerPoint
Shift:
1st shift (United States of America)
Hours Per Week:
40
Pay Transparency details
US - MA - Boston - 100 Federal St - 100 Federal St Lp (MA5100), US - NY - New York - ONE BRYANT PARK - BANK OF AMERICA TOWER (NY1100), US - RI - Providence - 1 Financial Plz - 1 Financial Plaza (RI1537)
Pay and benefits information
Pay range
$25.00 - $52.34 hourly pay, offers to be determined based on experience, education and skill set.
Discretionary incentive eligible
This role is eligible to participate in the annual discretionary plan. Employees are eligible for an annual discretionary award based on their overall individual performance results and behaviors, the performance and contributions of their line of business and/or group; and the overall success of the Company.
Benefits
This role is currently benefits eligible. We provide industry-leading benefits, access to paid time off, resources and support to our employees so they can make a genuine impact and contribute to the sustainable growth of our business and the communities we serve.
