Excellent verbal and written communication skills.
Strong organizational skills with the ability to prioritize tasks.
Adaptable work styles to meet varied preferences of attorneys.
Proficiency in Microsoft Office Suite and strong technical skills.
High attention to detail with strong proofreading and recordkeeping abilities.
Professionalism and discretion in handling sensitive information.
Proactive problem-solver with initiative and resourcefulness.
Responsibilities
Manage an assignment desk effectively.
Serve as gatekeeper to attorney(s)' practices.
Interact with attorneys and legal teams regularly.
Liaise with clients to ensure smooth communication.
Maintain calendars and organize appointments and meetings.
Draft, revise, and prepare legal documents and correspondence.
Coordinate travel arrangements and secure necessary documentation.
Benefits
Comprehensive benefits package.
Opportunities for professional development and mentoring.
Collaborative work environment fostering teamwork.
Exposure to industry trends and practices.
Full Job Description
Position Summary
The Administrative Assistant provides secretarial, technical, and organizational support to lawyers and managerial staff, as assigned. This is a dynamic position requiring professionalism, effective communication skills, and sound judgment, with a thorough understanding of the Firm's policies. The Administrative Assistant is a valued member of the support team, contributing to the overall success of the practice and department.
Essential Duties and Responsibilities
Manage an assignment desk.
Serve as gatekeeper to attorney(s)' practices.
Interact with attorneys and legal teams.
Liaise with clients.
Maintain calendars, schedule appointments, and organize client and internal meetings.
Draft, revise, and prepare correspondence, memoranda, and other legal documents.
Coordinate travel arrangements and secure required documentation (e.g., visas).
Enter attorney time and reimbursable expenses.
Prepare client bills, track payments, and work in tandem with billing coordinators
Assist with year-end activities and collections
Develop knowledge of practice groups and their operations.
Qualifications/Position Requirements
Excellent verbal and written communication skills.
Strong organizational skills, able to prioritize tasks and manage multiple responsibilities.
Capable of adapting work styles to varied situations and principals' preferences.
Proficiency in Microsoft Office Suite; strong technical skills required.
High attention to detail with strong proofreading, data entry, and recordkeeping skills; ensure follow-through on tasks and deadlines.
Professionalism and discretion in handling sensitive information; represent the Firm positively and respectfully.
Proactive problem-solver with initiative; anticipate needs and resolve issues resourcefully.
High standards of work ethic and personal integrity.
Dependable, responsive, and disciplined, inspiring confidence and credibility.
Collaborative team player; work effectively with internal departments and clients to foster a positive and cohesive work environment.
Contribute value to the practice floor support team and department.
Maintain awareness of industry trends.
Actively contributes with team-related activities and other knowledge-sharing activities including mentoring to ensure first-class service while away or out of office.
Education and/or Experience
Associate Degree or higher
1 to 5 years' experience as an administrative assistant or paralegal
Compensation
The expected base salary for this position ranges from $70,000 - $125,000. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, anticipated assignment, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered. Davis Polk offers a competitive salary and comprehensive benefits package.
