Administrative Assistant (Confidential)

Salary : $74,030.16 - $89,984.16 Annually
Location : Lake Oswego, Oregon, OR
Job Type: Full Time
Job Number: 2026-11-5028
Department: City Manager's Office
Opening Date: 11/13/2026
Closing Date: 12/1/2026 5:00 PM Pacific
FLSA: Non-Exempt
Bargaining Unit: MGMT CONF

The Position

The City of Lake Oswego is seeking an experienced, resourceful, detail-oriented, and customer service-oriented professional who has the ability to provide analytical and specialized administrative support to assist executive and program staff with office administration and communications, and to manage overall office operations.

Key Responsibilities
Key responsibilities include but are not limited to:

• Provide administrative support directly to the City Manager, Assistant City Manager, Deputy City Manager, City Recorder, Mayor and City Council, including administrative tasks, scheduling, drafting correspondences with the public and proof-reading documents.
• Perform basic City Recorder duties to support the City Recorder and/or in the City Recorder's absence, including assisting the City Recorder with City Council meetings, development of notices, distributing and posting meeting materials, and administrative support to boards and commissions.
• Support and manage City Manager's Office records and Public Records Requests.
• Reviews, manages, and maintains calendars for assigned management; schedules, organizes, and prioritizes meetings, appointments, travel, project timelines, and/or events; and makes meeting space and equipment resource arrangements.
• Manage community issues, concerns, and requests that are directed to the City Manager's Office in a way that ensures excellent customer service.
• Prepare purchase orders and invoices for payment, reconcile documents, assist with contract administration, s, and assist with management of office files, including electronic files.
• Coordinates logistics of assigned city and community events. Ensures proper coverage is provided and coordinates with staff to make sure proper materials are provided for the event taking place.
• Provides technical and administrative support to the department and assigned supervisors.
• Maintains appropriate inventory levels and supplies within the assigned area of responsibility, monitors equipment maintenance needs, and initiates requests for equipment maintenance.
• Assist with administering projects and programs related to the City Manager's Office and promote operational efficiency.
• Provide internal costumer service to City Departments working with the City Manager's Office.
• Maintain confidentiality of all sensitive materials and information.
• Coordinates special projects and department activities as needed.

Education and Experience Requirements
Education and Experience: A typical way of obtaining the knowledge,skills and abilities outlined above is graduation with a High School diploma or G.E.D and four years of general office support work experience or related field; or an equivalent combination of training and experience sufficient to successfully perform the essential duties of the job such as those listed above.

Desired candidates will also be certified as an Oregon Notary Public, or acquire certification within 6 months of hire. Desired candidates will seek City supported training in public meeting laws, ethics, and public records.

For a complete list of the essential duties, knowledge, skills and abilities required, and physical and mental demands please review the complete job description at

Supplemental Information
Annual Pay range: $74,030 - $89,984

Bilingual Pay: Employees who can speak and/or write a language listed in the top five (5) most common languages spoken in the Lake Oswego School District, may be eligible for three percent (3%) bilingual pay.

Application Process: You may visit our web site at to access the online application process. Resumes will not be accepted in lieu of a completed job application. The City application must be submitted by: 5:00 PM on December 1, 2026.
BENEFIT SUMMARY - managers, supervsors & confidential employees

The City of Lake Oswego offers a wide range of benefits as part of your total compensation package. This summary is a general outline of the benefits that are available to regular status employees that are employed for 20 or more hours per week. Please contact Human Resources with any questions.

Medical/Vision Insurance

City of Lake Oswego offers 2 plan options for you and your dependents.

• CIS Regence Blue Cross Blue Shield Medical and VSP Vision-Traditional PPO

In-network and out-of-network coverage, no referral for specialist care.

• Kaiser Permanente Medical and Vision

Services provided exclusively by Kaiser providers through a primary care physician (PCP).

Detailed benefit plan summaries for each plan is available upon request. The monthly employee cost for health insurance depends on the plan selected and if dependents are enrolled.

Dental Insurance

Comprehensive coverage through 2 plan options for you and your dependents.

• Delta Dental PPO-Moda Health Plan

In-network and out-of-network coverage, no referral for specialist care

• Kaiser Permanente Dental

Kaiser dentists agree to provide services to you at a discounted, negotiated fees and copays. Out-of-network services are not covered.

With your choice, you will have access to a plan that includes preventive, routine and major dental care as well as orthodontic benefits for child dependents. There is no monthly cost to employee's for dental insurance.

Life Insurance

Standard Life Insurance Company

City paid insurance amount of $50,000 for Basic Life and $50,000 Accidental Death and Dismemberment

Supplemental life insurance coverage available for purchase for you, your spouse and dependents with guaranteed issue amounts (GI).

Long Term Disability Insurance (LTD)

Standard Life Insurance Company

City paid long-term disability (LTD) insurance plan which guarantees that you will receive 60% of your salary, up to $6,000, following a 90-day waiting period.

Survivors' Income Insurance

Standard Life Insurance Company

The City provides you with an insurance policy which gives your eligible survivors a monthly income after your death equal to a percentage of your insured earnings.

Workers' Compensation Insurance

SAIF Corporation

You are provided workers' compensation insurance in accordance with Oregon Revised Statues.

Public Employee Retirement System (PERS)

Oregon Public Employees Retirement System (PERS)

Benefits paid by PERS are funded from 2 sources:

• Member IAP contributions* paid on your behalf by the City (currently 6% of subject salary); and
• Employer contributions*

*contributions are made 6 months after employment (unless you are a previous or current member of PERS) and amounts are determined by PERS.

Vesting: Employee IAP Account - immediately, Pension Benefit Employer Contribution- 5 calendar years

Employee Assistant Program (EAP)

Canopy

The EAP offers 5 confidential counseling and 24-hour crisis help to employees and their families at no cost. Other services include educational resources, legal assistance and financial help.

Voluntary Employee Benefits Account (VEBA)

HRA Veba

City contributions* are made to a health reimbursement account to reimburse qualified medical, dental, and vision expenses and premiums you may incur on behalf of yourself, your spouse, dependents. The contribution amount is $100 per month.

*Contributions contributed monthly by the City or with leave transfer and/or cash-out funds.

Deferred Compensation Plan

MissinSquare Retirement

The City offers a 457(b) deferred compensation retirement plan. Contribution amounts can be specified as a percentage or dollar amount for pre-tax and/or Roth contributions. Eligibility is at hire and participation in this plan is voluntary.

Flexible Spending Account (FSA)

Allegiance

Flexible Spending Accounts save you money by reducing the taxes you pay. Your FSA contributions are deducted from each paycheck before federal, FICA and, in most cases, state taxes are calculated. Use your FSA contributions to pay for eligible expenses incurred by you, your spouse, and your dependents.

Holidays

The following holidays are observed throughout the year:

New Year's Day, Martin Luther King Birthday, President's Day, Juneteenth, Independence Day, Labor Day, Memorial Day, Veteran's Day, Thanksgiving Day and Day after Thanksgiving, Christmas Day, and one Personal Holiday.

In some years, employees are also eligible for 4 hours holiday on Christmas Eve and 4 hours holiday on New Years' Eve.

Managers and supervisors who do not receive overtime are eligible for management leave (32 to 40 hours per fiscal year depending on their pay grade).

Vacation

Employees shall accumulate vacation in the following manner:

0-3 years:12 days (8 hours per month)

4-9 years:16.5 days (11 hours per month)

10-15 years:21.5 days (14.33 hours per month)

16-19 years:23.5 days (15.66 hours per month)

20+ years:25 days (16.67 hours per month)

Part-time employee vacation hours are pro-rated based on hours worked. Vacation time may accumulate to maximum of 2 times yearly accrual. Excess vacation time will be transferred to employees VEBA account.

Sick Leave

At hire, 48 hours of sick time will be available. After a full 6 months of employment, sick hours will then be accrued a monthly basis at a rate of 8 hours per month.

Part-time employee sick hours are pro-rated based on hours worked. Sick leave may be accumulated to 1080 hours. Anything over 1080 hours will be transferred to employees VEBA account.