Administrative Assistant

Job Title: Administrative Assistant

Job Code: ADM866

Location: Washington, DC

Reports to: Program Manager

FLSA Status: Exempt

Supervisory: No supervisory/management authority

Prepared Date: 10/16/2026

A government contract requires that this position be restricted to U.S. citizens or legal permanent residents. You must provide documentation that you are a U.S. citizen or legal permanent resident to qualify.

This position requires an active Top Secret/SCI clearance.

Position Summary:

The employee provides administrative support to EUR/PPD, including travel arrangements, voucher processing, event assistance, and personnel matters. They serve as the main contact for procurement, contracts, and onboarding/offboarding and report to the Strategic Resources Planning Coordinator, with oversight from the Senior Deputy Director.

Compensation & Benefits:

Starting Salary Range for Administrative Assistant: $86,642 

Benefits That Set Us Apart

When considering your next opportunity, compensation is only part of the picture. We offer a benefits package designed to invest in your future and support your life outside of work.

Highlights include:

• Up to a 6% 401(k) company match to help you build long-term financial security

• Paid time off as part of our comprehensive benefits package, so you have the flexibility to rest, recharge, and enjoy what matters most

• Medical, dental, and vision insurance, plus prescription drug coverage

• Basic life and AD&D insurance, with supplemental life options

• Short-term and long-term disability coverage

• Paid holidays

• Employee Assistance Program (EAP)

• Flexible Spending Account (FSA) and Health Savings Account (HSA) options

• Professional development, training, and certification support

• Voluntary benefits including accident, critical illness, and identity theft protection

Because taking care of our employees isn’t just a promise, it’s part of who we are.

Benefits are subject to change and eligibility requirements apply.

Essential Functions, Duties & Responsibilities:

Includes the following:

• Coordinates EUR/PPD (Bureau of European and Eurasian Affairs/Office of Policy and Public Diplomacy) travel, ensuring compliance with regulations, proper authorization, and visa/travel requirements.

• Acts as backup timekeeper, ensuring accurate and timely time and attendance tracking.

• Manages and tracks budgets for EUR/PPD representational and staff travel funds.

• Updates Public Diplomacy distribution lists, including Public Diplomacy (PD), Public Diplomacy Desk Officers, Public Affairs Officers (PAO), Cultural Affairs Officers (CAO), and Information Officers (IO).

• Serves as Security Officer, overseeing training, adherence to security practices, and contingency planning.

• Prepares paperwork and Memoranda of Understanding (MOUs) for temporary assignments, assists with onboarding, and maintains staff arrival/departure records.

• Supports visitor and program participant processing, including the International Visitor Leadership Program (IVLP) and other exchange programs, and assists with Transatlantic Diplomatic Fellowship (TDF) program logistics and events.

• Resolves administrative issues, coordinates with Information Technology (IT) and the Executive Office, tracks supplies, and organizes Resource Unit meetings.

• Perform other job-related duties as assigned.

Supervisory Responsibilities:

No supervisory/management authority

Basic Qualifications:

• Associate’s Degree in Office Management, Business Administration, or other relatedOr

• One to three (1-3) years of demonstrated work experience related to administrative and operations management experience

• Ability to track, maintain, and reconcile budgets for multiple funds.

• Ability to make independent decisions and judgments on routine procedural issues.

• Demonstrated ability to provide excellent customer service.

• Candidates must hold an active SECRET clearance

• Must pass pre-employment qualifications of Cherokee Federal

• Must be a US Citizen.

• This position requires an active Top Secret/SCI clearance.

• Prolonged periods of sitting at a desk and working on a computer; may occasionally require standing or moving about the office for extended periods.

• Must pass pre-employment qualifications of Cherokee Federal.

Work Environment:

Work is performed primarily in a climate-controlled environment.