THE POSITIONJob Title:Accounts Receivable Supervisor
Position Status:Permanent, Full-Time
Department:Finance
Supervision Received:Accounting Manager
Supervision Exercised:AR Coordinators
Location:Rogers, MN
A.
Accounts Receivable Operations and Team Supervision
50%
B.
Financial Close, Reconciliations and AR Reporting
20%
C.
Internal Controls, Systems and Process Improvement
20%
D.
Special Projects and Other Duties as Assigned
10%
TOTAL100%Reporting to the Accounting Manager, the Accounts Receivable (AR) Supervisor oversees daily AR operations and supervises AR Coordinators, including workload planning, training and work review. The role provides hands-on billing, reconciliation and collection support across Canadian and United States entities; supports accurate reporting, system maintenance and process improvements; and assists with finance projects.
Key Responsibilities: - Coordinate AR Coordinators' daily workload and coverage to meet deadlines and train and guide AR Coordinators, reviewing work for accuracy and compliance with procedures.
- Prepare and post customer invoices according to the delivery/production schedules and payments as needed.
- Monitor shared AR inboxes, resolve or route billing inquiries, and follow up on balances and payment commitments.
- Review AR aging, prioritize collections and escalate overdue or high-risk balances as needed.
- Reconcile customer accounts and resolve discrepancies; coordinate complex billing issues, deductions, short payments and disputes with Sales, OTD and other departments.
- Oversee timely cash application and resolution of unapplied receipts, unidentified payments, credits and prepayment balances.
- Support month-end and year-end close, including preparation and posting of approved monthly accruals.
- Reconcile AR and customer prepayment subledgers to the general ledger at close; investigate and resolve reconciling items.
- Support AR management reporting, distribute daily cash reports to senior management, and provide expected customer receipts for short-term cash forecasting.
- Investigate, test and implement AR and reporting improvements and support AR-related ERP testing, issue resolution and approved process changes.
- Support finance projects, cross-functional initiatives and other duties assigned by the Accounting Manager, Chief Financial Officer (CFO) or delegate.
Minimum Qualifications:Post-secondary diploma in Accounting, Finance or Business and five years of accounting or finance experience, or an equivalent combination of education, training and experience.
- Experience with AR, general ledger, subledger and ERP systems.
- Microsoft Office proficiency, including intermediate or higher Excel skills.
- Strong written and verbal communication skills; ability to work independently and collaboratively.
- Strong analytical and reporting skills, attention to detail and ability to identify discrepancies.
- Self-motivated; able to multitask, prioritize and meet deadlines in a fast-paced environment.
- Demonstrated ownership and completion of projects.
- Dynamics 365 Business Central knowledge is an asset.
- Valid passport and ability to travel internationally if needed; valid driver's license and/or reliable transportation.
Salary Range: $80,000 to $105,000 Annually Benefits: - Employer paid employee medical & dental benefits
- Co-pay for spouse/dependents
- Performance Incentive
- Life Insurance
- 401K match
- Paid PTO
- Paid sick days
- Paid personal days
Qualified applicants should submit a cover letter and resume to the Careers CenterAll applicants must be legally eligible to work in the United States of America.
