Accounts Receivable Specialist

This is an in-office position on our dynamic regional accounting team at 1100 West Town and Country Road, Suite 700, Orange, CA 92868.

This opportunity plays a pivotal role in maintaining the company's financial health by managing and optimizing our accounts receivable processes.

Accounts Receivable Management

• Proactively manage the collections process to ensure timely payment of outstanding invoices.
• Communicate with clients regarding outstanding balances, payment terms, and any issues that may arise.
• Coordinate with Project Accounting team and Project Managers regarding client follow up.
• Develop and implement strategies to improve collections efficiency and reduce outstanding balances.
• Monitor and track client payment histories and identify potential collections risks.
• Assist Project Managers in screening new clients for potential collections risks.
• Coordinate with Business Manager and attorneysregarding elevated Accounts Receivable issues.

Financial Reporting

• Maintain accurate and up-to-date records of clientpayments and outstanding balances.
• Prepare regular reports on collections activity and provide analysis to management.
• Assist with month-end and year-end closing processes as needed.

Client Relationship Management

• Build and maintain positive relationships with clients, serving as a primary point of contact for collections-related issues.
• Address client concerns and negotiate payment arrangements when necessary.
• Works autonomously but also collaboratively with project managers, clients and accounting team
• Respond to client inquiries and work with Project Accountants to resolve any billing discrepancies in a timely manner.

• • High School Diploma required
  • Associate's degree in Business or Accounting preferred
  • 4+ years of experience in B2B collections and accounts receivable for professional services
  • Strong knowledge of B2B collections practices; paralegal experience a plus
  • Proficient in MS Office, particularly Excel.
  • Excellent communication and interpersonal skills.
  • Detail-oriented with strong organizational and time management abilities.
  • Ability to work independently and meet deadlines.
  • Experience with Deltek Costpoint Accounting Software or similar is a plus.

Salary Range:

$75,000 - $90,000