Accounts Payable Supervisor
The Accounts Payable (AP) Supervisor plays a crucial role in overseeing the day-to-day operations of the AP team, ensuring timely and accurate processing of invoices, vendor management, and expense handling. This role leads and supports AP Clerks, recommending and implementing policies, procedures, and internal controls to streamline operations and enhance accuracy. The AP Supervisor will collaborate with other departments and outside centers, respond to inquiries, support audits, and assist upper management in shaping and enforcing company policies.
What You'll Do:
• Oversee processing of AP transactions for multiple locations
• Enter vendor bills and code to appropriate accounts, cost center, and location for assigned locations
• Supervise the timeliness and accuracy of invoice transactions/payments
• Work with vendors to resolve any issues
• Process weekly AP check runs and route to correct individuals for final approval
• Lead team and projects to support department goals and initiatives
• Delegate tasks and responsibilities, determine deadlines, and prioritize work to meet changing demands and volumes
• Mentor, develop/train, and evaluate the performance of direct reports, and coordinate regular scheduled performance feedback meetings
• Coordinate work-load and work-flow of Accounts Payable team
• Develop and maintain documentation for accounts payable tasks, desk manuals, and training materials
• Ensure that procedures are followed and internal controls are maintained within all AP processes
• Assist with AP duties as necessary and help with invoice entry
• Complete month-end reports for A/P in a timely manner
• Manage month-end A/P close and file 1099's for vendors
What we're looking for:
• Minimum of 5 years of progressive accounting experience required
• 2 years Supervisory experience preferred
• Bachelor's Degree in Accounting or equivalent combination of education and experience preferred
• Netsuite experience a plus
• Onsite full time (required)
• Proficiency with Excel
• Strong leadership and team motivation skills
• Demonstrates willingness and ability to be a self-starter taking the initiative to solve problems
• Ability to work in a fast paced environment and work both independently or in a group
• Strong time management, organizational and communication skills, both written and oral
• Ability to multi-task and work in fast-paced, demanding environment
Salary Range: $78,0000 - $88,000 (annualized)
Work location: On-site Irvine, CA
Benefits
• Medical, Dental, and Vision
• Life & Disability Insurance
• 401K
• Paid Time Off (PTO)
• Paid Holidays
• Employee and family race discount
