Accounts Payable Specialist
Individual Contributor • Finance & Accounting
Reports To
Accounting Manager
Department
Finance & Accounting
Location
Hybrid (Houston, TX)
Position Type
Full-Time, Salaried
FLSA Status
Exempt
Compensation
$83,000 annually
POSITION SUMMARY
The Accounts Payable Specialist will manage and process Allia Health Group's outgoing payments accurately and efficiently across its brand entities. Reporting to the Accounting Manager, this role owns the full AP cycle - from invoice review and three-way matching to payment processing and reconciliation - while maintaining strong vendor relationships and ensuring compliance with internal controls.
The ideal candidate is a detail-obsessed, high-volume AP professional who is comfortable in a fast-paced environment and supports the finance team with timely, accurate month-end close and audit preparation.
KEY RESPONSIBILITIES
Invoice Processing & Accuracy
- Review and verify vendor invoices and payment requests for accuracy, approval, and proper coding.
- Review and approve employee expense reimbursements (Concur).
- Review contracts for purchase orders and non-purchase orders.
- Coordinate tasks and responses in the shared AP inbox.
- Perform three-way matching of purchase orders, receiving documents, and invoices.
- Enter and maintain invoice records in the accounting/ERP system.
Payments & Vendor Management
- Process payments via check, ACH, and wire transfer according to the payment schedule.
- Investigate and resolve discrepancies with vendors and internal teams.
- Maintain strong vendor relationships and respond promptly to vendor inquiries.
Reconciliation, Close & Controls
- Reconcile the accounts payable ledger to ensure completeness and accuracy.
- Support month-end close and audit preparation processes.
- Follow internal control procedures and GAAP to protect the integrity of company funds and records.
SECURITY, PRIVACY & COMPLIANCE RESPONSIBILITIES
All team members are expected to uphold the organization's commitment to security, privacy, compliance, and ethical business practices.
- Comply with all company policies related to security, privacy, confidentiality, and regulatory requirements, including HIPAA.
- Protect company, customer, patient, and employee information from unauthorized access, use, or disclosure.
- Complete required compliance and security training.
- Promptly report suspected security incidents, privacy concerns, or policy violations.
- Use company systems and data only for authorized business purposes.
QUALIFICATIONS
Required
- Education: Bachelor's degree in Accounting, Finance, or a related field.
- Experience: 3+ years of experience as an Accounts Payable Specialist or in a related role, including vendor management, invoice processing, check runs, and ACH payments.
- Units of Measure: Strong understanding of units of measure (pallets, cases, boxes, and individual units).
- Matching: Ability to review invoices and correctly match quantities and pricing to purchase orders and item receipts.
- Inventory Coding: Experience with accurate inventory coding and identifying billing discrepancies.
- Three-Way Matching: Strong familiarity with the three-way matching process (PO, item receipt, and vendor bill).
- Soft Skills: Must be a team player, able to work independently, and comfortable in a fast-paced environment.
- Volume: Experience handling a high volume of accounting transactions in a fast-paced environment.
- Systems: Proficiency in accounting software such as QuickBooks, NetSuite, or SAP.
- Technical Knowledge: Working knowledge of GAAP and internal control procedures.
- Attention to Detail: High attention to detail, strong commitment to accuracy, and excellent organizational and time management skills.
Preferred
- Manufacturing or inventory-related AP experience preferred.
- Hands-on experience with NetSuite.
- Experience supporting accounts payable across multiple legal entities.
WORK ENVIRONMENT & PHYSICAL REQUIREMENTS
- Ability to sit for extended periods at a desk working on a computer.
- Ability to communicate effectively in person, by phone, and via virtual meeting.
- Ability to maintain focus in a typical office environment with moderate noise levels.
- Ability to perform repetitive motions with hands and arms, such as typing.
- Hybrid (minimum 1 day/week in Houston office) schedule as determined by organizational policy.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this role.
WHAT WE OFFER
- Comprehensive medical, dental, and vision coverage
- 401(k) with company match
- Paid time off, paid holidays, and floating holidays
WORK AUTHORIZATION
Allia Health Group is unable to offer visa sponsorship at this time. Candidates must be legally authorized to work in the United States without current or future sponsorship.
