Job DescriptionJob SummaryWe are seeking an experienced and detail-oriented Accounts Payable Manager to lead our Accounts Payable operations and ensure accurate, timely, and efficient financial processes.
This role will oversee the full accounts payable cycle, including invoice processing, payment management, vendor reconciliation, month-end closing, and internal controls. The Accounts Payable Manager will be responsible for managing and developing the AP team, driving process improvements, and ensuring compliance with company policies and accounting standards.
The ideal candidate will have strong technical accounting knowledge, proven leadership experience, and the ability to manage high-volume transactions in a fast-paced, growing e-commerce environment. This position will also serve as a key business partner to cross-functional teams and external stakeholders.
Job ResponsibilitiesAccounts Payable Operations & Management
- Oversee the full accounts payable cycle, including invoice processing, payment approvals, vendor reconciliations, and payment execution.
- Manage daily AP operations to ensure accurate and timely processing of high-volume transactions.
- Establish and maintain effective AP policies, procedures, and internal controls to ensure accuracy, efficiency, and compliance.
- Monitor outstanding payables, payment schedules, and vendor balances to ensure timely payments and healthy vendor relationships.
- Review and resolve invoice discrepancies, payment issues, and vendor-related inquiries.
- Oversee employee expense reimbursements and ensure compliance with company policies.
Month-End Closing & Financial Reporting
- Manage the AP month-end close process, ensuring all transactions, accruals, and reconciliations are completed accurately and on schedule.
- Review and approve AP-related journal entries, general ledger reconciliations, and invoice accruals.
- Oversee intercompany AP transactions and ensure accurate accounting treatment and reconciliation.
- Analyze accounts payable balances, aging reports, and payment trends to identify discrepancies and improvement opportunities.
- Collaborate with the Accounting and Finance teams to ensure accurate financial reporting and compliance with accounting standards.
- Support internal and external audits by preparing documentation and responding to audit inquiries.
Cash Flow & Payment Management
- Develop and maintain AP cash disbursement forecasts to support the company's overall cash flow planning.
- Monitor upcoming payment obligations and coordinate with Finance leadership to prioritize payment schedules.
- Collaborate with Finance and Treasury teams on cash management, banking activities, and payment-related matters.
- Ensure payment transactions are properly authorized, documented, and executed in accordance with internal controls.
Process Improvement & Automation
- Identify opportunities to streamline AP workflows, reduce manual processes, and improve operational efficiency.
- Lead the implementation of process improvements, automation tools, and system enhancements.
- Establish and monitor key AP performance indicators, including invoice processing efficiency, payment accuracy, aging balances, and on-time payments.
- Partner with IT, Finance, and Operations teams to improve system integration, reporting accuracy, and workflow efficiency.
- Evaluate and leverage technology and AI tools to support automation, reporting, and operational improvements while maintaining appropriate data security and internal controls.
Team Leadership & Development
- Lead, coach, and develop the Accounts Payable team to ensure high performance, accuracy, and accountability.
- Assign responsibilities, manage workloads, and establish clear performance expectations.
- Provide ongoing feedback, training, and professional development opportunities for team members.
- Foster a collaborative, results-driven environment focused on continuous improvement and operational excellence.
- Ensure the AP team consistently meets deadlines and maintains high-quality work standards.
Cross-Functional Collaboration & Business Partnership
- Serve as a primary point of contact for AP-related matters with internal departments, vendors, and external business partners.
- Collaborate with Purchasing, Supply Chain, Operations, and other departments to resolve invoice discrepancies and improve purchase-to-pay processes.
- Provide guidance to internal stakeholders regarding payment procedures, AP policies, and financial controls.
- Support business expansion, system integrations, and accounting-related projects as the company continues to grow.
- Perform other duties and special projects as assigned.
Required Qualifications- Bachelor's degree in Accounting, Finance, or a related field.
- Minimum 5 years of relevant experience in accounts payable, accounting, or finance, including experience leading or supervising an AP team.
- Strong understanding of the full accounts payable cycle and experience managing high-volume transactions in a fast-paced environment.
- Professional proficiency in both English and Mandarin, including written and verbal communication.
- Solid knowledge of accounting principles, general ledger accounting, chart of accounts, and month-end closing procedures.
- Experience with accounting software or ERP systems, such as QuickBooks, NetSuite, or similar platforms.
- Intermediate to advanced Microsoft Excel skills, including pivot tables, lookup functions, and financial data analysis.
- Strong analytical, problem-solving, and organizational skills.
- Excellent attention to detail, accuracy, and ability to meet deadlines.
- Strong leadership, interpersonal, and communication skills, with the ability to manage teams and collaborate across departments.
- Ability to identify process inefficiencies and implement practical improvements.
Preferred Qualifications- Experience managing Accounts Payable operations in e-commerce, retail, distribution, or other high-volume transaction environments.
- Experience with AP automation, ERP implementation, or accounting process optimization.
- Familiarity with U.S. GAAP, internal controls, and audit requirements.
- Experience preparing cash disbursement forecasts and managing payment schedules.
- Experience supporting business growth, new entity integration, or financial system improvements.
- Familiarity with AI tools and automation technologies used in accounting or financial operations.
