The Academic HR Analyst 2 position will work closely with the Division Manager and Leadership and collaboratively with the Division's Academic Personnel Supervisor to provide expertise in recruitment, personnel onboarding, faculty development, VISA management, and other processes to assist with personnel administration at various levels. The position reports to Division Manager, who is responsible for Division academic, clinical, educational and research activities.
Apply By Date 10/31/2026 by 11:59pm PSTMinimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position - Bachelor's degree or equivalent experience, preferably in business or related field or a combination of experience, education or training.
- At least two years progressive administrative experience in academic healthcare, including calendaring, meeting coordination and events planning.
- At least two years experience in human resources and/or faculty recruitment, including search preparation and support, interview scheduling, hiring processes, and onboarding.
- Experience providing administrative support to faculty, managers or high level executives.
- Demonstrated excellent writing, spelling, editing and proofreading skills to quickly and accurately produce professional and accurate correspondence and other written materials.
- Demonstrated strong, proactive communication skills with the ability to clearly convey information and ideas through a variety of media to diverse audiences.
- Demonstrated strong attention to detail skills.
- Demonstrated exceptional customer service and interpersonal skills.
- Demonstrated ability to continually learn and grow, quickly and effectively learning to use new tools and apps, systems and processes in a continually changing environment.
- Demonstrated advanced skills using Microsoft Word, Outlook and Teams.
- Intermediate skills using Microsoft Excel.
- Demonstrated ability to quickly learn and use various software applications.
- Demonstrated analytical skills to evaluate information such as funding, payroll and other data, with the ability to formulate logical and objective conclusions.
- Demonstrated ability to take initiative, working independently or effectively as part of a team.
- Demonstrated strong time management and multitasking skills.
- Demonstrated proactive problem-solving ability using colleagues, online resources, and good judgment.
- Demonstrated strong organizational, administrative, and technical skills to assume general assignments and independently follow through to successful completion.
- Demonstrated political acumen to work in an executive-level office environment, with ability to represent the Division and faculty with professionalism, tact and discretion to all constituents.
- Ability to anticipate problems/ roadblocks and associated consequences, and take appropriate initiative on behalf of the division manager, supervisor and faculty.
Preferred Qualifications - Society for Human Resource Management (SHRM) Certification preferred
- Previous experience working with physicians in a healthcare setting.
- Experience using MyInfoVault, APHID, RECRUIT, PeopleAdmin and/or other online systems/apps used for academic advancement and physician and staff recruitment.
- Experience working with VISA's with knowledge of J1 or HIB visas, including processing of necessary documents for employment of foreign visiting scientists and scholars.
- Demonstrated knowledge of HR principles and practices in order to interpret, understand, and apply policies and procedures.
- Demonstrated, thorough knowledge of UC Davis and School of Medicine policies and procedures related to academic personnel and staff recruitment, HR policies, hiring, and other personnel actions.
Key Responsibilities - 30% - ACADEMIC PERSONNEL ADMINISTRATION - Faculty
- 30% - STAFF PERSONNEL ADMINISTRATION
- 20% - DIVISION ADMINISTRATION
- 20% - ACADEMIC PERSONNEL ADMINISTRATION - Academic Staff
Department OverviewCombined, the Divisions of Hematology and Oncology and Malignant Hematology/ Cellular Therapy & Transplantation are the largest of 14 divisions in the Department of Internal Medicine. The Divisions are comprised of more than 50 faculty and staff physicians, 30+ nurse practitioners/physician assistants, 60+ administrative and research staff, and ongoing faculty, staff and nurse practitioner recruitments. The Division operates large, diverse clinical and research programs with faculty leaders in Oncology, Hematology, Bone Marrow Transplant, and Cellular Therapies, Hemophilia, Sickle Cell, and Thrombosis research. The Division houses the faculty leaders of the Cancer Control, Regenerative Medicine, and PET imaging programs. The Division is a major component of the NCI-designated UC Davis Comprehensive Cancer Center and has a strong presence in developmental therapeutics.
POSITION INFORMATION - Salary or Pay Range: $ 30.60 - $53.69
- Salary Frequency: Hourly
- Salary Grade: 177
- UC Job Title: ACAD HR ANL 2 CX
- UC Job Code: 005390
- Number of Positions: 1
- Appointment Type: Staff: Career
- Percentage of Time: 100%
- Shift (Work Schedule): M onday - Friday, 8 :00am -5 :00pm
- Location: Cancer Center Expansion (HSP020)
- Union Representation: CX-Clerical/Admin
- Benefits Eligible: Yes
- This position is hybrid (mix of on-site and remote work)
BenefitsOutstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility by visiting UCnet Benefits Page or Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees .
- High quality and low-cost medical plans to choose from to fit your family's needs
- UC pays for dental and vision coverage for you and your family
- Retirement plans for eligible employees including Pension and other Retirement Saving Plans
- Supplemental insurance offered including additional life , short/long term disability , pet insurance , legal coverage , accident, critical illness and hospital indemnity
- Pregnancy and Parental Leave , Family & Medical Leave , Adoption Assistance and Pay for Family Care and Bonding for eligible employees
- Lactation Support Program and Family Care discounts and resources
- Employee Well-being resources and programming to support thriving in all aspects of employee's lives
- On-site Employee Assistance Program including access to free mental health services
- Generous amount of paid Holidays annually as outlined in the UC Policies or Collective Bargaining Agreements
- Paid Time Off/Vacation/Sick Time as outlined in the UC Policies or Collective Bargaining Agreements
- Continuing Education (CE) allowance and Staff Education Reimbursement Program for eligible employees
- Access to free professional development courses and learning opportunities for personal and professional growth
- Public Service Loan Forgiveness (PSLF) Qualified Employer and Student Loan Debt Counseling Program for eligible employees
Physical Demands - Standing - Occasional Up to 3 Hours
- Walking - Occasional Up to 3 Hours
- Sitting - Frequent 3 to 6 Hours
- Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
- Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
- Bending/Stooping - Occasional Up to 3 Hours
- Squatting/Kneeling - Occasional Up to 3 Hours
- Twisting - Occasional Up to 3 Hours
- Reaching overhead - Occasional Up to 3 Hours
- Keyboard use/repetitive motion - Frequent 3 to 6 Hours
Mental Demands - Sustained attention and concentration - Frequent 3 to 6 Hours
- Complex problem solving/reasoning - Occasional Up to 3 Hours
- Ability to organize & prioritize - Frequent 3 to 6 Hours
- Communication skills - Frequent 3 to 6 Hours
- Numerical skills - Occasional Up to 3 Hours
- Constant Interaction - Frequent 3 to 6 Hours
- Customer/Patient Contact - Frequent 3 to 6 Hours
- Multiple Concurrent Tasks - Frequent 3 to 6 Hours
Work EnvironmentUC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.
Special Requirements - Please contact your recruiter with questions regarding which activities apply by position - This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
- This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements
Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.
